P03 - 36C259-26-AP-3869 - SSJ Biomed Call Button Replacement_Redacted.pdf
PDF 242 KB Posted
- Attached to
- J065--Code Blue Button Nurse Call (Rauland-Borg Responder 5) Patient Station Installation
- Solicitation number
- 36C25926Q0787
About this file
This is a Single Source Justification document for a simplified acquisition by the Department of Veterans Affairs, Network Contracting Office 19, to support the Rocky Mountain Regional VA Medical Center in Aurora, Colorado.
The acquisition seeks furnishing, installation, and programming services for Rauland-Borg Responder 5 Enhanced Single Patient Stations and call cords, along with removal of obsolete nurse call devices. The requirement consists of nine Enhanced Single Patient Stations, nine call cords, related compatible components and materials, installation, programming, and verification integrated with the existing Responder 5 nurse call system. The work supports two locations: the Emergency Department Fast Track area and the PMRS/SCI-D multipurpose room K3-327, both in Building K at the medical center. The justification for sole-source procurement centers on technical compatibility and vendor exclusivity—the facility's existing Rauland-Borg Responder 5 system requires that replacement components be compatible with the platform to avoid patient safety risks, system degradation, and warranty issues. Rauland-Borg restricts installation and servicing to authorized local distributors, and Beacon Point is identified as the only authorized distributor in the Colorado Territory. Market research via Small Business Administration resources, GSA, and SAM.gov confirmed no alternative vendors can supply compatible equipment and services in the Denver area. The Contracting Officer, Christopher Hollingsworth, certified the justification on August 20, 2026, under Federal Acquisition Regulation 13.106-1(b) for simplified acquisition procedures.
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Other files
| File | Type | Posted |
|---|---|---|
| SOW Nurse Call Patient Station Replacement.docx | DOCX document | |
| 36C25926Q0787.docx | DOCX document |
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Text version
VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for MPT up to SAT
Revision: 02 Effective Date: 12/30/2025 Page 1 of 2 Acquisition ID# 36C259-26-AP-3869
DEPARTMENT OF VETERANS AFFAIRS
Justification for Single Source Awards IAW 12.102 For
Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold
Acquisition Plan Action ID: 36C259-26-AP-3869 Tracking Number: FY26 - NCO 19 – 2138___
1. Contracting Activity: Ordering Activity:
Department of Veterans Affairs Department of Veterans Affairs Network Contracting Office 19 Rocky Mountain Regional VAMC 6162 S Willow Dr. Suite 300 1700 N. Wheeling St Greenwood Village, CO 80111 Aurora, CO 80045
2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:
The requirement is for a one-time service to furnish, install, and program Rauland-Borg Responder 5 Enhanced Single Patient Stations and call cords and remove obsolete nurse call devices at the Rocky Mountain Regional VA Medical Center. The work supports the Emergency Department Fast Track area and the PMRS/SCI-D multipurpose room K3-327. The required equipment consists of nine (9) Rauland-Borg Enhanced Single Patient Stations, nine (9) call cords, related compatible components/materials, installation, programming, and verification with the existing Responder 5 nurse call system.
Item
Description/Part Number* Qty
Nurse Call (Rauland-Borg Responder 5) Patient Station Installation — Fast Track ED, Building K 1
Nurse Call (Rauland-Borg Responder 5) Patient Station Installation — PMRS/SCI- D Room K3-327, Building K 1
3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
The facility has an installed Rauland-Borg Responder 5 nurse call system. The replacement patient stations, call cords, and related components must be compatible with the existing Responder 5 platform and must integrate without degradation to patient call placement, corridor light annunciation, nurse call console/PC display, cancellation, supervision, and routing to assigned staff devices. Use of non-compatible components or non-authorized installation/programming could require redesign or replacement of existing nurse call infrastructure and could create patient safety, interoperability, warranty, and support risks. In an email dated 8/3/26 from Cindy Dauber, Sales Manager at Rauland-Borg it was conveyed that only local authorized distributors are entitled to install and service Rauland-Borg Products. Beacon Point is the only authorized distributor in the Colorado Territory. It was also conveyed that only Rauland-Borg equipment will work with the
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