P02 Sources Sought Fire alarm Monitoring.docx

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY.

It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service- Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.

The North American Classification System (NAICS) code for this acquisition is NAICS Code

561621 Security Systems Services (except Locksmiths)

**Responses to this notice shall include Sources Sought number “36C78626Q50074 Black Hills National Cemetery” in the subject line of the email no later than 1/23/2026 @ 4:00pm EST sent to April.Graves@va.gov

**The following shall be provided in the capabilities statement or in body of email:

1. Company name

1. Address

1. Point of contact

1. Phone, fax, and email

1. DUNS number/ UIE number

1. Type of Large or small business, e.g. Services Disabled Veteran Owned Small Business, Veteran-owned small business?

1. Must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

1. Provide any relevant FSS, NAC, GSA Contract vehicles the company holds if applicable.

7. If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/solutions you are providing information for available on your schedule/contract?

1. Please review salient characteristics/ and provide feedback or suggestions. If none, please reply as N/A.

8. List any available options to meet needs as outlined in the statement of work.

8. Please include any questions about the statement of work below.

8. Please provide sample pricing of each deliverable if available.

National Cemetery Administration (NCA) Black Hills National Cemetery

STATEMENT OF WORK (SOW)

Fire Monitoring Black Hills National Cemetery (BHNC)

1) Background

a) The Black Hills National Cemetery (BHNC) has an immediate need for monitoring services and annual test and inspections of the Fire System for the buildings located at 20901 Pleasant Valley Drive, Sturgis, SD 57785.

b) Fire/Life Safety monitoring is required for the protection of personnel, building, documents, and all fixtures housed in the building. Fire systems and monitoring of said systems are required by law for federal public buildings. Monitoring will be required 24 hours a day/7 days a week/365 days a year.

2) Scope

a) To administer off-site monitoring of fire alarm via a cellular dialer for the Black Hills National Cemetery, 20901 Pleasant Valley Drive, Sturgis, SD 57785. The contractor will work with BHNC’s existing equipment and system components to provide commercial fire monitoring of the systems and priority responses to Meade County Fire Department and provided call list of the Black Hills National Cemetery personnel. The fire procedures used in monitoring are in accordance with NFPA 72 and local authorities and daily system tests are standard in monitoring to ensure the communication path is operational.

b) The contractor shall provide supervision, labor, equipment, materials, and supplies necessary to provide fire alarm monitoring services and perform annual preventative maintenance inspections (PMIs). PMIs are to be scheduled at least forty-eight (48) hours in advance with the COR.

c) Travel: Transportation charges for the contractor’s personnel will not be billed or paid under the contract.

d) These services will include monitoring and annual inspection of:

(1) Simplex 4006 Fire System Panel

(2) Comm Cord RJ-45/Spade 14 ft

(3) Battery 6.2 AH

(4) Conventional Fire Alarm Panel

(5) Horn/Strobe – 15 CD-RED

(6) Cellular Dialer

(7) Heat Detectors

(8) Pull Stations

(9) Smoke Detectors

(10) Audible Visible Devices

(11) Strobe

3) Specific tasks:

a) CLIN 0001 Monthly fire monitoring. Contractor shall provide fire monitoring services 24 hours a day/7 days a week/365 days a year for BHNC. Contractor shall provide monthly reports on systems diagnostic checks to the COR.

b) CLIN 0002 Annual test and inspection. Contractor shall provide annual system testing and inspection and provide written reports of systems testing and inspections (to the COR) to confirm the fire and security systems are performing as they should.

i) The contractor is responsible for conducting annual inspections, between the hours of 8:30 am and 4:00pm, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Federal Holidays include:

(1) New Year’s Day

(2) Martin Luther King Jr. Day

(3) President’s Day

(4) Memorial Day

(5) Juneteenth

(6) Independence Day

(7) Labor Day

(8) Columbus Day

(9) Veterans Day

(10) Thanksgiving Day

(11) Christmas Day

4) Deliverables:

a) All monthly and annual reports should include:

i) Identify and document conditions that may compromise the electrical components or operation of the system

ii) Inspect the fire alarm control panel as well as remote panels, if any

iii) Check voltage readings, amperage, and battery capacity

iv) Check wire terminals for loose connections on batteries

v) Check fuses, LEDs, and lamps

vi) Test and inspect initiating devices

vii) Verifying that each device is accurately represented on the fire alarm control panel

viii) Test and inspect notification appliances

ix) Test and inspect the activation of all output relays

x) Test and inspect condition and operability of tamper switches, low pressure alarms, manual pull stations, and flow switches

xi) Test central station communication of alarms, if monitored

xii) Inspect and activate outputs which trigger equipment shutdown, HVAC (smoke control), and equipment startup

xiii) Confirm all devices returned to normal operating conditions

xiv) Produce a complete report acknowledging all inspections and tests, identifying any deficiencies, and recommending a course of action that is required until such deficiencies may be remedied.

5) Place of Performance:

Black Hills National Cemetery 20901 Pleasant Valley Drive Sturgis, SD 57785

6) Period of Performance:

a. The Period of Performance of this contract is 1 year as a base year to include 4 additional option years.

7) Standards of Conduct: The National Cemetery Administration honors Veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National cemeteries are national shrines. The standards of work, appearance, and procedures performed by the contractor at the cemetery shall reflect this nation’s concern for those interred there.

a) The burial activities at a national cemetery shall take precedence over refuse management activities.

b) The contractor shall cease work operations as necessary to ensure that no contract work causes any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, serenity or security of the event is compromised.

c) Workmen are subject to rules of the cemetery applicable to their conduct. While on site at the national cemetery, contractor personnel shall be required to adhere to the following standards of dress and conduct while performing work. These standards and regulations are enforceable under Title 38, U.S.C., Section 218.

d) The contractor personnel shall maintain a neat, professional appearance throughout their workforce, vehicles, equipment and worksite. No clothing shall be worn with inappropriate phrases, logos, words or images unless approved in advance by the COR.

e) The Contractor employees shall behave with appropriate decorum, courtesy, and respect while within the cemetery or at its perimeter or entrances. Shouting, cursing, angry outburst, sleeping, intoxication and violence or criminal acts of any kind will not be tolerated and is cause for immediate removal from the cemetery.

f) The Contractor’s personnel shall follow the cemetery smoking policy that is available at the Cemetery’s Administration Building and Maintenance Yard.

g) Any subsequent damage by the contractor to cemetery property during contract performance shall be repaired at the contractor’s expense.

8) Cemetery Map image1.png