P02 MR RFI 36C10B27Q0040.docx

Request for Information 36C10B27Q0040

Request for Information 36C10B27Q0040 Brand Name or Equal Hillrom Voalte Nurse Call System

1. INTRODUCTION

This is a Request for Information (RFI) notice for planning purposes only and shall not be considered an Invitation for Bid, Request for Task Execution Plan, Request for Quotation, or a Request for Proposal. Additionally, there is no obligation on the part of the Government to acquire any products described in this notice. Your response to this RFI notice will be treated only as information for the Government to consider. You will not be entitled to payment for direct or indirect costs that you incur in responding to this RFI notice. This RFI notice does not constitute a solicitation for quotes/proposals or the authority to enter negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort. Interested parties are responsible for adequately marking proprietary, restricted, or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this RFI notice. Not responding to this RFI notice does not preclude participation in any future solicitation should one be issued.

Any Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-owned small businesses (VOSBs) responding to this RFI notice must include their intent and ability to meet set-aside requirements for performance of this effort in accordance with the Department of Veterans Affairs (VA) Acquisition Regulation (VAAR) 852.219-73 or 852.219-74, VA Notice of Total Set-Aside for SDVOSB or VOSB respectively. Specifically, the requirement for at least 50% of the cost of manufacturing or 50% of the services be performed by yourself and/or other eligible and Small Business Administration verified SDVOSB/VOSB concerns; and certification from the Small Business Administration (VetCert).

It is requested that all companies interested in participating in this RFI please note their interest and provide indication of their respective capabilities to perform the potential effort, as described in the paragraphs below and the Draft Product Description. Any information submitted by respondents to this RFI notice is strictly voluntary. All submissions become Government property and will not be returned. VA reserves the right to not respond to any, all, or select responses or materials submitted. All requirements identified herein are subject to change at any time.

The purpose of this RFI notice is for planning purposes, to identify market information and qualified contractors who are able to meet VA’s requirement for Brand Name or Equal Hillrom Voalte Nurse Call System without the use of middleware. Any information provided in response to this RFI notice may be used by VA in developing its acquisition strategy and Product Description, as well as determining any set-aside decisions.

The North American Industry Classification System (NAICS) for this requirement is 541519, Other Computer Related Services, with a size standard of 150 employees.

Be advised that set-aside decisions may be made based on the information provided in response to this RFI notice. Responses shall be as complete and informative as possible.

It is the responsibility of interested parties to monitor this site for updates and/or additional information pertaining to this requirement.

2. BACKGROUND:

The VA, Veterans Health Administration Birmingham VA Health Care System (BVHCS) is performing market research related to a potential requirement for brand name or equal Hillrom Voalte nurse call system with staging services, installation services, termination/testing/labeling of cables, and installation to integrate with 107 Hillrom beds that are in use at the BVHCS.

If interested and capable of providing for this requirement, please see the “Response Instructions” and “Submission Instruction” sections below.

3. RESPONSE INSTRUCTIONS:

All responsible sources may submit a response in accordance with the below information:

NO MARKETING MATERIALS ARE ALLOWED AS PART OF THIS RFI NOTICE. Be advised that generic capability statements will not be reviewed.

Responses should be as complete and informative as possible. Interested Vendors shall submit the following:

a. The initial paragraph of the submission shall include the following information:

Name of Company:

Address:

Point of Contact:

Phone Number:

Email Address:

Unique Entity Identifier (UEI):

Company Business Size & Status for above NAICS:

Socioeconomic Data:

If a small business, please identify socio-economic category(ies).

For VOSB and SDVOSBs, confirm the company has certification through SBA**:

For SDVOSB / VOSB concerns, indicate whether at least 50 percent of the cost of performance incurred is planned to be expended for employees of your concern or employees of other eligible SDVOSB/VOSB concerns (See VAAR 852.219-73 or 852.219-74).

Existing Contractual Vehicles (GWAC, FSS or MAC):

*If you believe there is a more appropriate NAICS code, please provide that to the Government with your rationale.

Acronyms:

· FSS – Federal Supply Schedule,

· GWAC – Government-wide Acquisition Contract

· MAC – Multi-Agency Contract

· NAICS – North American Industry Classification System

· NASA SEWP – National Aeronautics and Space Administration Solutions for Enterprise Wide Procurement

· SAM – System for Award Management

· SBA – Small Business Administration

· SDVOSB – Service-Disabled Veteran-Owned Small Business

· VOSB – Veteran-Owned Small Business

b. Brief summary describing your company’s technical capabilities NOT TO EXCEED 15 pages to meet the requirements outlined above requirement.

Brand name or equal Hillrom Voalte nurse call system is being contemplated. If your company is proposing an ‘or equal’ solution, be sure to demonstrate how your product/service meets the salient characteristics identified in the Draft PD attached hereto, including how the proposed ‘or equal’ solution is able to integrate with the existing BVHCS Hillrom hospital beds without the use of middleware.

See the following Attachments for additional information:

Attachment A Draft Product Description Attachment 1 VA VHA BAA Template (for Awareness) Attachment 2 Attestation AI Template (for Awareness) Attachment 3 ROM Template Attachment 4 Schematic Drawings Attachment 5 VHA PCRA Template (for Awareness) Attachment 6 VHA ICRA Template (for Awareness) Attachment 7 MOU-ISA Template (OEM Must Have Existing MOU-ISA)

c. Provide commercially available list pricing for the identified products and/or services that can meet the Government’s minimum requirements, including recommended quantities and unit pricing. If commercially available list pricing is not available, provide a Rough Order of Magnitude, including estimated quantities, unit pricing, and any additional anticipated costs to meet the Government’s minimum requirements. See Attachment 3 ROM Template.

d. Indicate the likelihood of your company responding to a solicitation should this effort result in an acquisition. Note: Small businesses should include intent and ability to meet set-aside requirements for performance of this effort, if applicable.

e. Indicate if the draft Product Description provided sufficient detail to describe the technical and functional requirements that encompass the brand name or equal Hillrom Voalte nurse call system. [YES / NO].

If “NO”, please provide your technical and functional comments and/or recommendations on elements of the Draft Product Description that may contribute to more accurate, cost-efficient solution.

4. SUBMISSION INSTRUCTIONS.

QUESTIONS shall be submitted electronically via email to Sherry Cato, the Contract Specialist, at Sherry.Cato@va.gov, and the Contracting Officer, at Diana.Armesto@va.gov, no later than 11:00 a.m. Eastern time on October 16, 2026. All questions shall identify “36C10B27Q0040 BNE Hillrom Voalte Nurse Call System” in the subject line of the email.

RESPONSES shall be submitted electronically via email to Sherry.Cato@va.gov and Diana.Armesto@va.gov no later than 11:00 a.m. Eastern time on October 27, 2026.

Information submitted by any other method will not be considered. All responses shall note “36C10B27Q0040 Nurse Call System” in the subject line of the email.