P-95958 emergency-purchase-extension-approval-B-52952~1.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.26.1 Page 1 of 4

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60439State: ILCity: LemontAddress: 16748 New Ave

Vendor: Aggreko

Zip: 62995State: ILCity: ViennaAddress: 6695 IL-146

Requesting Agency: DOC - Corrections Division: Vienna Correctional Center

Extension Justification Original BidBuy Reference #: B- 51820

Emergency Extension BidBuy Reference #: B- 52952

Amount of original contract: $ 120,000

Actual or Estimated: Estimated

Original Emergency Term Start Date:Mar 30, 2026 Original Emergency Term End Date: Jun 27, 2026

Expected Extension Start Date: Jun 28, 2026 Expected Extension End Date: Sep 27, 2026

Amount of extension contract: $ 38,879.85 Actual or Estimated: Estimated

Is there BEP participation on this contract? If no, explain why

The NIGP category 981-43 has zero certified vendors in BEP and VBP.

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

N/A $0.00

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

The facility began experiencing significant power quality issues on Monday 3/30. The Facility Chief Engineer was unable to stabilize the system, resulting in an immediate need for alternative power sources.

As a result, the Department was required to procure emergency generator services to maintain continuous operations at the correctional center until a qualified vendor can complete the necessary repairs and restore the electrical system to a stable condition.

2. What is the scope of work of the initial emergency contract? Please detail below:

Emergency Purchase Extension Approval v.26.1 Page 2 of 4

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60439State: ILCity: LemontAddress: 16748 New Ave

Vendor: Aggreko

Zip: 62995State: ILCity: ViennaAddress: 6695 IL-146

Requesting Agency: DOC - Corrections Division: Vienna Correctional Center

Emergency generator services to maintain continuous operations at Vienna correctional center until a qualified vendor can complete the necessary repairs and restore the electrical system to a stable condition.

3. Does this extension change the scope of work? Yes No If yes, please detail below:

Original BidBuy Reference #: B- 51820

4. Provide justification for extending the original emergency contract:

While repairs have been completed that eliminated the need for emergency generators at the Administration Building and Housing Unit 2, Building 19 remains dependent upon temporary generator power due to a blown transformer. Building 19 is essential to the operation of Vienna Correctional Center and houses the facility Healthcare Unit and Restrictive Housing Unit.

These areas are critical to the safety, security, and daily operation of the facility. Any disruption in electrical service would directly impact medical services, security systems, lighting, ventilation, and other essential infrastructure necessary to protect the life, health, and safety of staff and individuals in custody. This extension will allow the facility to maintain reliable temporary power generation services until permanent corrective measures are completed and fully operational.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

Yes. The emergency contract provides temporary power generation services necessary to mitigate the immediate emergency condition and maintain uninterrupted electrical service to critical facility operations housed within Building 19. While the contract does not permanently eliminate the underlying issue caused by the blown transformer, it allows Vienna Correctional Center to safely continue operations while permanent corrective measures and repairs are completed.

6. Explain why the need cannot be met through a competitive procurement process.

The need cannot be met through a competitive procurement process due to the immediate and ongoing operational necessity of maintaining uninterrupted electrical service to Building 19 at Vienna Correctional Center. Building 19 houses the facility Healthcare Unit and Restrictive Housing Unit, both of which are critical to the life, health, safety, and security of staff and individuals in custody. Any delay associated with the time required to complete a formal competitive procurement process would create an unacceptable risk of disruption to essential medical services, security systems, lighting, ventilation, and other critical infrastructure. Therefore, emergency procurement and extension of services are necessary until permanent corrective measures can be completed.

Emergency Purchase Extension Approval v.26.1 Page 3 of 4

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60439State: ILCity: LemontAddress: 16748 New Ave

Vendor: Aggreko

Zip: 62995State: ILCity: ViennaAddress: 6695 IL-146

Requesting Agency: DOC - Corrections Division: Vienna Correctional Center

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status: other, please explain below

No. A competitive procurement is not currently in process due to the temporary and emergency nature of the services being provided. CDB is actively working to complete permanent repairs associated with the blown transformer serving Building 19.

The emergency contract extension is intended only to maintain uninterrupted electrical service to critical facility operations until permanent corrective measures are completed and fully operational through CDB.

8. What is the effect of a denial of this extension request?

Denial of this extension request would create a substantial risk of interruption to electrical service for Building 19 at Vienna Correctional Center. Building 19 houses the facility Healthcare Unit and Restrictive Housing Unit, both of which are critical to the safety, security, and daily operation of the facility. Loss of temporary generator services could negatively impact medical operations, security systems, lighting, ventilation, and other essential infrastructure necessary to protect the life, health, and safety of staff and individuals in custody. Additionally, denial of the extension would hinder facility operations while CDB continues efforts to complete permanent repairs to the blown transformer serving Building 19.

Emergency Purchase Extension Approval v.26.1 Page 4 of 4

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60439State: ILCity: LemontAddress: 16748 New Ave

Vendor: Aggreko

Zip: 62995State: ILCity: ViennaAddress: 6695 IL-146

Requesting Agency: DOC - Corrections Division: Vienna Correctional Center

Original BidBuy Reference #: B- 51820

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: Jun 22, 2026

SPO Signature

SPO Signature: Date: 6/22/2026

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

CPO Signature: Date: Jun 25, 2026

Page of

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 26.1

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.26.1 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364

As a result, the Department was required to procure emergency generator services to maintain continuous operations at the correctional center until a qualified vendor can complete the necessary repairs and restore the electrical system to a stable condition.