Overnight_Summer_Camp_Solicitation.docx

STATE OF MARYLAND

DEPARTMENT OF HUMAN SERVICES (DHS)

Baltimore County Department of Social Services

Overnight Summer Camp

DHS AGENCY CONTROL NUMBER: BCODS/CS 25-007-S

Issue date: April 9, 2025 A Prospective Bidders that has received this document from a source other than eMarylandMarketplace Advantage (eMMA) https://procurement.maryland.gov should register on eMMA https://emma.maryland.gov/

Minority Business Enterprises Are Encouraged to Respond to this Solicitation.

STATE OF MARYLAND

DEPARTMENT OF HUMAN SERVICES (DHS)

KEY INFORMATION SUMMARY SHEET

e-mail:

Office Phone:

Jeannetta.boyce@maryland.gov

(410) 853-3924

To submit a Bid, bidders must first register on emma.maryland.gov. We recommend registering in advance to become acquainted with the site.

Submit by: eMaryland Market Place

Virtual Bid Opening BID Opening-Overnight Summer Camp-BCODS-CS-25-007-S Time zone: America/New York Google Meet joining info Video call link: https://meet.google.com/qfr-weir-xfy Or dial:

More phone numbers: https://tel.meet/qfr-weir-xfy?pin=6818766181570

_____% for African American MBEs;

_____% for Asian American MBEs;

_____% for Hispanic American MBEs; and _____% for Woman-Owned MBEs.

N/A

This solicitation includes a VSBE participation Goal of __0__%

As Proposed

1. BIDDER QUALIFICATIONS

A. The Bidder shall have a camp facility that is located within the State of Maryland with the capacity to accommodate at least 100 participants which includes Campers and Counselors for a five-night residential camp experience. Required Documentation: As proof of meeting this requirement, the bidder shall submit with its bid a letter on the company’s letter providing the address of the camp and statement that they can accommodate at least 100 Campers and Counselors.

B. Bidder must have a least three Years experience operating a camp facility, as proof the bidder must submit at least three references C. A Bidder shall, either directly or through its sub-contractor(s), must be able to provide all services, meet all the requirements requested in this solicitation and the Contractor shall remain responsible for Contract performance regardless of sub-contractors(s) participation in the work The Department intends to make a single award as a result of this IFB.

D. The Bidder shall provide with its Bid three references that verify that you have operated an overnight residential camp in the past three years.

2. INSURANCE REQUIREMENTS

The Bidder shall maintain, at a minimum, the insurance coverages outlined below, or any minimum requirements established by law if higher, for the duration of the Contract.

The following type(s) of insurance and minimum amount(s) of coverage are required:

a. Commercial General Liability - of $1,000,000 combined single limit per occurrence for bodily injury, property damage, and personal and advertising injury and $3,000,000 annual aggregate. The minimum limits required herein may be satisfied through any combination of primary and umbrella/excess liability policies.

b. Errors and Omissions/Professional Liability - $1,000,000 per combined single limit per claim and $3,000,000 annual aggregate.

c. Crime Insurance/Employee Theft Insurance - to cover employee theft with a minimum single loss limit of $1,000,000 per loss, and a minimum single loss retention not to exceed $10,000. The State of Maryland and DHS should be added as a “loss payee.”

d. Worker’s Compensation - The Contractor shall maintain such insurance as necessary or as required under Workers’ Compensation Acts, the Longshore and Harbor Workers’ Compensation Act, and the Federal Employers’ Liability Act, to not be less than one million dollars ($1,000,000) per occurrence (unless a state’s law requires a greater amount of coverage). Coverage must be valid in all states where work is performed.

e. Automobile or Commercial Truck Insurance - The Contractor shall maintain Automobile or Commercial Truck Insurance (including owned, leased, hired, and non-owned vehicles) as appropriate with Liability, Collision, and PIP limits no less than those required by the State where the vehicle(s) is registered, but in no case less than those required by the State of Maryland.

f. The State shall be listed as an additional insured on the faces of the certificates associated with the coverage listed above, including umbrella policies, excluding Workers’ Compensation Insurance and professional liability.

g. All insurance policies shall be endorsed to include a clause requiring the insurance carrier provide the Procurement Officer, by certified mail, not less than 30 days’ advance notice of any non-renewal, cancellation, or expiration. The Contractor shall notify the Procurement Officer in writing, if policies are cancelled or not renewed within five (5) days of learning of such cancellation or nonrenewal. The Contractor shall provide evidence of replacement insurance coverage to the Procurement Officer at least 15 days prior to the expiration of the insurance policy then in effect.

h. Any insurance furnished as a condition of the Contract shall be issued by a company authorized to do business in the State.

i. The recommended awardees must provide current certificate(s) of insurance with the prescribed coverage, limits and requirements set forth in this section within five (5) Business Days from notice of recommended award. During the period of performance for multi-year contracts, the Contractor shall provide certificates of insurance annually or as otherwise directed by the State Project Manager

j. Subcontractor Insurance- The Contractor shall require any subcontractors to obtain and maintain comparable levels of coverage and shall provide the State Project Manager with the same documentation as is required of the Contractor.

3. SUMMARY STATEMENT

The Maryland Department of Human Services (DHS) Baltimore County Department of Social Services (BCODSS) is issuing the IFB in order to obtain overnight summer camp services located within the State of Maryland with the capacity to accommodate at least 100 Campers and Counselors for a five-night residential to reunite siblings in Foster Care living apart. It is the State’s intention to obtain services as specified in this IFB, from a Contract between the selected Bidder and the State. (sample contract attachment D).

a.) Contract dates Thursday, May 1, 2025, through Sunday, August 31, 2025. - (Planning, camp activities, evaluation, wrap up and consolidation fiscal issues) b.) Planning Meetings starting Thursday, May 1, 2025 – Friday, June 13, 2025 c.) Counselor Orientation Monday, June 16,2025 & Tuesday, June17, 2025 d.) Camp dates five days & five nights starting Tuesday, June 17, 2025, through Sunday, June 22, 2025.

e.) Camp Operation Hours 24 hours starting 3:00 PM Tuesday, June 17, 2025, to 10:00 AM Sunday, June 22, 2025

4. BACKGROUND

Baltimore County Department of Social Services (BCODSS), a unit within DHS, was created in 1936 and has a mission to: 1) promote individual well-being, stronger families, and communities; 2) protect vulnerable children and adults from abuse and neglect; and 3) provide the supports to help people achieve and sustain independence. In order to achieve this mission, BCODSS administers entitlement and benefit programs, investigates abuse reports, offers services to the homeless, and manages Baltimore County’s foster care operations.

One critical component of Baltimore County Department of Social Services mission to protect vulnerable children is to ensure that children in foster care have the opportunity to develop and maintain their relationships with their biological siblings. Over the past twenty-four (24) years, BCODSS has provided children who have been removed from their biological families a residential summer camp experience that they can share with their biological siblings.

5. SCOPE OF THE PROJECT

A. Responsibilities and Tasks

The Bidder shall provide dedicated space for the exclusive use of the Campers and BCODSS Counselors. The dedicated space shall consist of an insular environment that fosters a sense of community and safety for the entire community of Campers during all camp activities (including dining, lodging, and other outdoor activities) and that appropriately safeguards the confidentiality of the Campers (including the confidential foster-care status of the Campers).

1. Camp Dates The Camp facilities must be available for five days and five nights for the Campers and Counselors. Counselor Orientation shall occur during the 24-hours prior to the start of full camp operations. Counselor Orientation and full camp operations shall occur according to the dates below.

Full Camp Operations

In addition, the Contractor shall provide access to the Camp, including at least one meeting room, to a two-person advance planning team at least 24 hours prior to the start of the Counselor Orientation. The last day of camp may not end before breakfast.

2. Transportation On Tuesday, June 17, 2025, the Contractor shall provide a round-trip coach bus for approximately 70 passengers children and adults to transport the Campers between the Baltimore County Department of Social Services office located at 6401 York Road, Baltimore, Maryland 21212 @ 3:00 PM to the camp location and return on Sunday, June 22, 2025 @ 10:00 AM to 6401 York Road, Baltimore, Maryland 21212.

3. Camp Facilities & Equipment The Bidder shall provide camp facilities that include Lodging, including beds/bunks, with separate accommodations for male and female camp participants. (In recent years, the gender balance has fluctuated substantially with as many as 60% of the participants of one gender and 40% of the other gender.) The lodging facilities shall provide for siblings of the same gender to be housed together regardless of age. The Contractor shall provide a plan that will minimize the opportunity for mixed gender gatherings during late evening or night-time hours. In order to ensure appropriate supervision of all campers, the lodging facilities shall provide indoor or covered-outdoor areas for older Campers and BCODSS Counselors to congregate in the evenings when younger Campers are sleeping.

(a) Bathrooms, including hot showers and flush toilets.

(b) Indoor Cafeteria/Dining Hall, large enough to accommodate the exclusive use by all Campers and BCODSS Counselors at mealtimes.

(c) Swimming Area, a swimming pool large enough to accommodate 100 Campers and BCODSS Counselors.

(d) Outdoor Meeting Areas, preferably including a stage, benches, picnic tables, a bonfire, and night-time lighting, for group activities such as talent shows, a camp barbecue, and/or awards ceremonies.

(e) Sports Fields, Courts, and Equipment, that provides ample space and equipment to play a variety of recreational sports, such as basketball, baseball/softball, soccer, dodge ball, kick ball, volleyball, badminton, etc.

(f) Indoor Recreational Areas, including space for arts and crafts activities and sufficiently sized and equipped to provide alternative indoor activities when outdoor activities are limited by inclement weather (the Cafeteria/Dining Hall may be designated to serve as an indoor recreational area).

(g) Ancillary Areas, including a nurse’s station and an office area that contains at least one desk, one computer, high speed Internet access, printer, copy machine, fax machine, and landline telephone available for use by BCODSS Counselors.

(h) Parking spaces for at least thirty (30) vehicles driven by BCODSS Counselors to the camp facility.

· Recreational Camp Activities

(a) The Bidder shall provide Recreational Activities for all Campers from the time of their arrival through the time of departure, except during nighttime hours (9:00 pm to 8:00 a.m. each day).

(b) The Bidder shall consult with the State Project Manager and develop a camp schedule no later than 20 days prior to the start date of camp. The schedule is subject to final approval by the State Project Manager, and the Contractor shall make any modifications requested by the State Project Manager no later than 20 days prior to the camp start date.

The schedule shall itemize both small group and whole group activities, including blocks of free time, beginning when the BCODSS Counselors first arrive and ending when the Campers depart. The schedule shall describe the specific activities for each of the five or six groups of Campers designated by the State Project Manager; each group will include 8-10 Campers and 5-6 BCODSS Counselors. The schedule must provide alternative, planned activities in case of inclement weather.

The Bidder shall provide transportation as necessary for all off-site activities that meets or exceeds the requirements provided in COMAR 10.16.06.53

· Specialized Activities:

(a) The Bidder shall provide skilled personnel, including instructors and lifeguards, to supervise all Specialized Activities (in coordination with the BCODSS Counselors who will always accompany the Campers).

(b) The Bidder shall provide each Camper with Specialized Activities designed to build the Campers’ self-esteem and confidence, such as horseback riding, rafting, canoeing, high ropes activities, zip lining, rock climbing, rappelling, archery, spelunking, or similar adventure camp activity that does not involve the use of firearms. The Contractor shall also provide for the BCODSS Counselors to join the Campers in all Specialized Activities.

(c) The Bidder shall provide similar, alternative, age-appropriate activities if any Specialized Activity will not be age-appropriate for all Campers in consideration of the wide age spans that may exist in small groups in which siblings’ sets are grouped together.

(d) The Contractor shall provide ample opportunities for all Campers and BCODSS Counselors to utilize the swimming area, including at least one all group swims. The Contractor shall ensure that the swimming level of each Camper is assessed, and that Campers are restricted to utilize only the swimming areas appropriate to their swimming levels.

(e) The Contractor shall ensure that it meets or exceeds all requirements provided at COMAR 10.16.06.51 and .52 regarding any Specialized Activity.

(f) The Contractor shall provide at least one off-site, all-group adventure for all Campers and BCODSS Counselors (such as an amusement park, county fair, roller skating event, etc.).

(g) The Contractor shall provide additional recreational activities, including all necessary supplies and equipment, such as free time to play on the fields and playground, additional arts and crafts activities (such as painting, pottery, photography and darkroom development, etc.), hiking, etc.

(h) The Contractor shall ensure that its staff, at all times, have the patience, understanding, compassion, and capability of working with children who have experienced displacement from their biological families and who may frequently express behavioral, emotional, or oppositional difficulties.

(i) The Contractor shall provide all forms required to be completed by participants to any Recreational Activity, including any Specialized Activity, to the State Project Manager no later than 90 days prior to the start date of camp.

· Meals and Snacks

(a) The Contractor shall provide healthy and nutritious breakfasts, lunches, and dinners for the Campers and BCODSS Counselors.

(b) The Contractor shall provide snacks during evening activities.

(c) The Contractor shall provide cake and ice cream for at least one joint celebration .

(d) Upon notice from the State Project Manager at least five days prior to start of the camp, the Contractor shall accommodate the food allergies and intolerances or religious restrictions of any Campers or BCODSS Counselors and/or provide appropriate vegetarian options as requested by individual Campers or BCODSS Counselors.

The provision of all food service must comply with best practices for safe handling, as delineated in COMAR 10.16.06.42.

· Camp Safety and Maintenance

(a) Maintenance and support, and Contractor’s ongoing maintenance and support obligations, are defined as follows:

(b) The Bidder shall always have a licensed health care provider on premises during the camp. The Contractor shall ensure that the health care provider has a locked and secure medicine cabinet in which to keep medications, including prescription medications needed by Campers and BCODSS Counselors, and a system for keeping track of and dispensing medications as needed by the Campers. The health care provider shall be qualified and prepared to dispense medications, administer first aid, CPR, and emergency allergy treatment, and shall refer Campers and BCODSS Counselors to appropriate local medical facilities as needed for injuries and illnesses.

(c) The Contractor shall provide the State Project Manager with a copy of a written emergency plan that complies with the requirements set forth at COMAR 10.16.06.34.

(d) The Contractor shall ensure that it complies with the safety, sanitation, and criminal background check requirements imposed on Youth Camps that operate in the State of Maryland pursuant to COMAR 10.16.06, including but not limited to the health and medication requirements; criminal background investigations; child abuse prevention and reporting requirements; water supply; sewage disposal; toilet facilities; bathing and hand washing facilities; sleeping facilities in resident youth camps; food service; garbage and other refuse; insect, rodent and vermin control; rabies controls; fire and other hazards; transportation; and supervision standards defined therein.

(e) The Contractor shall provide janitorial services to maintain the lodging, bathrooms, cafeteria, swimming area, and other common areas in a clean, sanitary, and appropriate manner.

(f) The Contractor shall promptly repair and resolve any electrical, plumbing, ventilation, safety, or other maintenance issue that may arise on the premises throughout the duration of the camp.

(g) The Contractor shall ensure the confidentiality and privacy regarding the participation of all Campers in this program and may not allow the image or name of any Camper to be utilized in any publication, including any promotional materials, without the prior, express written authorization of the State Project Manager.

· BCODSS Counselor Orientation

(a) The Bidder shall coordinate all training and support activities during the BCODSS Counselor orientation period.

(b) The Bidder shall ensure that the Contractor’s Project Manager, Camp Director, and any other persons who has substantial responsibility over any planned activity attends the relevant parts of the BCODSS Counselor orientation and provides a tour of the grounds.

(c) The Bidder shall ensure that the BCODSS Counselors receive all necessary training regarding the bidder’s written emergency plan pursuant to COMAR 10.16.06.34, the Contractor’s written safety plan for Specialized Activities and camp trips pursuant to COMAR 10.16.06.52, and the transportation safety plan pursuant to COMAR 10.16.06.53.

· Miscellaneous Expenses (Reimbursable to the Contractor)

(a) The Contractor shall provide certain supplies and resources for needs that arise unexpectedly during the camp operations, including necessary items that a Camper forgets to bring (such as clothing, swimwear, personal hygiene products) and/or supplies needed by BCODSS Counselors (such as replacement batteries for Departmental equipment (ex. Walkie Talkies) that are not otherwise provided for in this IFB.

(b) The Contractor shall utilize all reasonable measures to obtain such miscellaneous and necessary goods as expeditiously as possible, generally within the same day of the request.

(c) The reasonable and fair market value of all miscellaneous expenses are reimbursable by the Department subject to the following conditions:

(1) The expenditure is not needed to satisfy any other requirement imposed on the bidder through the IFB (such as the provision of lodging, meals, snacks, or Recreational Activities)

(2) The expenditure is reported on the form provided in the Expense Activity Log (Attachment 2) and accompanied by an itemized receipt, invoice, purchase order, or similar documentation.

(3) The expenditure is approved by the State Project Manager prior to purchase; and

(4) The aggregate amount of miscellaneous expenditures does not exceed three thousand dollars ($3,000). The Expense Activity Log (Attachment F) and any accompanying documentation shall be submitted by August 31, 2025.

· Preparation The Contractor’s Project Manager shall attend at least two scheduled meetings before the start of the Camp. The first meeting should be. The purpose of these meetings is to discuss, schedule, and finalize camp activities and operations. The Contractor’s Project Manager shall also attend one scheduled meeting following the end of the Camp.

B. State Staff and Responsibilities

(a) The State will designate a Project Manager as specified in the Contract.

(b) BCODSS will provide at least 30 Counselors, including licensed social workers, current and former DHS employees, adult alumni of prior sibling camps, Court Appointed Special Advocate, (C.A.S.A) and other adult volunteers to assist in always providing supervision throughout the camp.

(c) The bidder may utilize BCODSS Counselors to lead Recreational Activities, such as arts and crafts activities, camp game times, movie nights, camp sing-alongs, and similar activities, but the bidder may not utilize BCODSS Counselors to lead any Specialized Activity. The Camp Director may utilize BCODSS Counselors to satisfy the adult supervision requirements provided in COMAR 10.06.16.54.

(d) BCODSS will always maintain emergency contact information for all Campers and BCODSS Counselors.

(e) BCODSS will coordinate with the Campers’ parents and/or legal guardians to obtain signed forms, if required, for participation in camp activities.

(f) BCODSS will provide the camp nurse with a list of all Campers who require prescription medication, their dosage schedules, and individually labeled medications at the beginning of camp for dispensing to Campers throughout the camp. In addition, BCODSS will provide a nurse licensed to dispense medications and to assist in providing care to ill or injured Campers and Counselors.

(g) BCODSS will organize, provide supervision for, and supply all art materials for a craft activity in which each Camper will create a special sibling memory product (such a memory quilt or poster).

C. Deliverables

· Deliverable Submission

1) The bidder shall submit every deliverable, to the State Project Manager

Deliverables Summary Table*

· Invoicing and Payment

1) Invoices must be submitted using the Department’s invoicing process. The State Project Manager shall provide this information upon contract award.

2) All invoices must (at a minimum) include the following information:

a) be signed and dated,

b) including the Contractor’s mailing address,

c) the Contractor’s Social Security number or Federal Tax ID number,

d) the State’s assigned Contract control number,

e) the goods/services provided,

f) the time period covered by the invoice, and

g) the amount of requested payment.

3) The Contractor shall bill the Department by August 31, 2025

· BCODSS may award up to one (1) task-order based contract for these services. The duration of this contract may not exceed seven (7) months. The total funding authority for this contract may not exceed Seventy Thousand Dollars ($70,000.00)

6. PROCUREMENT INSTRUCTIONS

A. State Project Manager

1) After Contract award, this person will serve as the primary point of contact for the Contractor in regard to the Contract resulting from this IFB.

The State Project Manager for this Contract is:

Susan Loysen, Acting Assistant Director BCODSS Children Services

(410) 853-3185 (O) Susan.loysen@maryland.gov

B. BID Due 3:00 PM Wednesday, April 16, 2025

1) Requests for an extension of this date or time shall not be granted.

2) Bids or unsolicited modifications to Bids arriving after the closing time and date will not be considered, except under the conditions identified in COMAR 21.05.02.10 B and 21.05.03.02F.

3) Oral, electronic mail, and facsimile Bids will not be accepted.

C. Bid Submission Information

1) Copy of Liability Insurance

2) Three references on company’s letterhead verifying your three years’ experience

3) Copy of Maryland State certification to operate an overnight summer camp

4) Attachment A Bid Form (excel spread sheet)

5) Attachment B Offer/Bidder Information Sheet

6) Attachment C Bid Affidavit

7) Attachment E Contract Affidavit

7. BID FORMAT

A. Delivery:

1) Bids shall only be accepted via the State’s internet based electronic procurement system, eMMA. Offerors may not mail or hand-deliver Proposals.

2) Bidders shall provide their Bids in one submission through eMMA following the Quick Reference Guides (QRG) labeled “4 - eMMA QRG Responding to Solicitations (IFB)”

8. VERIFICATION OF REGISTRATION AND TAX PAYMENT

Before a business entity can do business in the State, it must be registered with the State Department of Assessments and Taxation (SDAT). SDAT is located at State Office Building, Room 803, 301 West Preston Street, Baltimore, Maryland 21201. For registration information, visit https://www.egov.maryland.gov/businessexpress.

9. PROCUREMENT METHOD

This award will be made in accordance with Code of Maryland Regulations (COMAR) 21.05.07, Small Procurement Regulations. Small procurement is defined as the use of procedures to obtain items reasonably expected by the Procurement Officer to cost $100,000 or less.

Minority Business Enterprises are strongly encouraged to respond to this solicitation.

Attachment A. (Bid Form) & Instructions

The Bid Form & Instructions is an Excel Spreadsheet and is included as a separate attachment to the solicitation.

Attachment B. Bidder/ Offeror Information Sheet Bidder/Offeror

Company Name

Street Address

City, State, Zip Code

Contractor Federal Employer Identification Number (FEIN)

SBE / MBE/ VSBE Certification

Expiration Date:

Expiration Date:

Expiration Date:

Categories to be applied to this solicitation (dual certified firms must choose only one category).

Bidder/Offeror Primary Contact

Name

Title

Office Telephone Number (with area code)

Cell Telephone Number (with area code)

E-mail Address

Authorized Bid/Proposal Signatory

Name

Title

Office Telephone Number (with area code)

Cell Telephone Number (with area code)

E-mail Address

Attachment C. Bid Affidavit Solicitation Number:

A. AUTHORITY

I hereby affirm that I, (name of affiant) am the (title) and duly authorized representative of (name of business entity) and that I possess the legal authority to make this affidavit on behalf of the business for which I am acting.

B. CERTIFICATION REGARDING COMMERCIAL NONDISCRIMINATION

The undersigned Bidder/Offeror hereby certifies and agrees that the following information is correct: In preparing its Bid/proposal on this project, the Bidder/Offeror has considered all Bid/proposals submitted from qualified, potential subcontractors and suppliers, and has not engaged in “discrimination” as defined in § 19-103 of the State Finance and Procurement Article of the Annotated Code of Maryland. “Discrimination” means any disadvantage, difference, distinction, or preference in the solicitation, selection, hiring, or commercial treatment of a vendor, subcontractor, or commercial customer on the basis of race, color, religion, ancestry, or national origin, sex, age, marital status, sexual orientation, sexual identity, genetic information or an individual’s refusal to submit to a genetic test or make available the results of a genetic test, disability, or any otherwise unlawful use of characteristics regarding the vendor’s, supplier’s, or commercial customer’s employees or owners. “Discrimination” also includes retaliating against any person or other entity for reporting any incident of “discrimination”. Without limiting any other provision of the solicitation on this project, it is understood that, if the certification is false, such false certification constitutes grounds for the State to reject the Bid/proposal submitted by the Bidder/Offeror on this project, and terminate any contract awarded based on the Bid/proposal. As part of its Bid/proposal, the Bidder/Offeror herewith submits a list of all instances within the past four (4) years where there has been a final adjudicated determination in a legal or administrative proceeding in the State of Maryland that the Bidder/Offeror discriminated against subcontractors, vendors, suppliers, or commercial customers, and a description of the status or resolution of that determination, including any remedial action taken. Bidder/Offeror agrees to comply in all respects with the State’s Commercial Nondiscrimination Policy as described under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland.

B-1. CERTIFICATION REGARDING MINORITY BUSINESS ENTERPRISES.

The undersigned Bidder/Offeror hereby certifies and agrees that it has fully complied with the State Minority Business Enterprise Law, State Finance and Procurement Article, § 14-308(a)(2), Annotated Code of Maryland, which provides that, except as otherwise provided by law, a contractor may not identify a certified minority business enterprise in a Bid/proposal and:

Without limiting any other provision of the solicitation on this project, it is understood that if the certification is false, such false certification constitutes grounds for the State to reject the Bid/proposal submitted by the Bidder/Offeror on this project, and terminate any contract awarded based on the Bid/proposal.

B-2. CERTIFICATION REGARDING VETERAN-OWNED SMALL BUSINESS ENTERPRISES.

The undersigned Bidder/Offeror hereby certifies and agrees that it has fully complied with the State veteran-owned small business enterprise law, State Finance and Procurement Article, § 14-605, Annotated Code of Maryland, which provides that a person may not:

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business (as is defined in Section 16-101(b) of the State Finance and Procurement Article of the Annotated Code of Maryland), or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business’s contracting activities including obtaining or performing contracts with public bodies has been convicted of, or has had probation before judgment imposed pursuant to Criminal Procedure Article, § 6-220, Annotated Code of Maryland, or has pleaded nolo contendere to a charge of, bribery, attempted bribery, or conspiracy to bribe in violation of Maryland law, or of the law of any other state or federal law, except as follows (indicate the reasons why the affirmation cannot be given and list any conviction, plea, or imposition of probation before judgment with the date, court, official or administrative body, the sentence or disposition, the name(s) of person(s) involved, and their current positions and responsibilities with the business):

D. AFFIRMATION REGARDING OTHER CONVICTIONS

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business’s contracting activities including obtaining or performing contracts with public bodies, has:

E. AFFIRMATION REGARDING DEBARMENT

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business’s contracting activities, including obtaining or performing contracts with public bodies, has ever been suspended or debarred (including being issued a limited denial of participation) by any public entity, except as follows (list each debarment or suspension providing the dates of the suspension or debarment, the name of the public entity and the status of the proceedings, the name(s) of the person(s) involved and their current positions and responsibilities with the business, the grounds of the debarment or suspension, and the details of each person’s involvement in any activity that formed the grounds of the debarment or suspension).

F. AFFIRMATION REGARDING DEBARMENT OF RELATED ENTITIES

I FURTHER AFFIRM THAT:

G. SUBCONTRACT AFFIRMATION

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business, has knowingly entered into a contract with a public body under which a person debarred or suspended under Title 16 of the State Finance and Procurement Article of the Annotated Code of Maryland will provide, directly or indirectly, supplies, services, architectural services, construction related services, leases of real property, or construction.

H. AFFIRMATION REGARDING COLLUSION

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business has:

I FURTHER AFFIRM THAT:

Except as validly contested, the business has paid, or has arranged for payment of, all taxes due the State of Maryland and has filed all required returns and reports with the Comptroller of the Treasury, State Department of Assessments and Taxation, and Department of Labor, Licensing, and Regulation, as applicable, and will have paid all withholding taxes due the State of Maryland prior to final settlement.

J. CONTINGENT FEES

I FURTHER AFFIRM THAT:

The business has not employed or retained any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency working for the business, to solicit or secure the Contract, and that the business has not paid or agreed to pay any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency, any fee or any other consideration contingent on the making of the Contract.

L. CONFLICT MINERALS ORIGINATED IN THE DEMOCRATIC REPUBLIC OF CONGO (FOR SUPPLIES AND SERVICES CONTRACTS)

I FURTHER AFFIRM THAT:

The business has complied with the provisions of State Finance and Procurement Article, §14-413, Annotated Code of Maryland governing proper disclosure of certain information regarding conflict minerals originating in the Democratic Republic of Congo or its neighboring countries as required by federal law.

M. PROHIBITING DISCRIMINATORY BOYCOTTS OF ISRAEL

I FURTHER AFFIRM THAT:

In preparing its bid/proposal on this project, the Bidder/Offeror has considered all bid/proposals submitted from qualified, potential subcontractors and suppliers, and has not, in the solicitation, selection, or commercial treatment of any subcontractor, vendor, or supplier, refused to transact or terminated business activities, or taken other actions intended to limit commercial relations, with a person or entity on the basis of Israeli national origin, or residence or incorporation in Israel and its territories. The Bidder/Offeror also has not retaliated against any person or other entity for reporting such refusal, termination, or commercially limiting actions. Without limiting any other provision of the solicitation for bid/proposals for this project, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid/proposal submitted by the Bidder/Offeror on this project, and terminate any contract awarded based on the bid/proposal.

N. I FURTHER AFFIRM THAT:

Any claims of environmental attributes made relating to a product or service included in the bid or bid/proposal are consistent with the Federal Trade Commission’s Guides for the Use of Environmental Marketing Claims as provided in 16 C.F.R. §260, that apply to claims about the environmental attributes of a product, package or service in connection with the marketing, offering for sale, or sale of such item or service.

O. ACKNOWLEDGEMENT

I ACKNOWLEDGE THAT this Affidavit is to be furnished to the Procurement Officer and may be distributed to units of: (1) the State of Maryland; (2) counties or other subdivisions of the State of Maryland; (3) other states; and (4) the federal government. I further acknowledge that this Affidavit is subject to applicable laws of the United States and the State of Maryland, both criminal and civil, and that nothing in this Affidavit or any contract resulting from the submission of this Bid/proposal shall be construed to supersede, amend, modify or waive, on behalf of the State of Maryland, or any unit of the State of Maryland having jurisdiction, the exercise of any statutory right or remedy conferred by the Constitution and the laws of Maryland with respect to any misrepresentation made or any violation of the obligations, terms and covenants undertaken by the above business with respect to (1) this Affidavit, (2) the contract, and (3) other Affidavits comprising part of the contract.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE, INFORMATION, AND BELIEF.

By:

Signature of Authorized Representative and Affiant

Printed Name:

Printed Name of Authorized Representative and Affiant

Title:

Title

Date:

Date

Attachment D. Contract

SAMPLE

AGENCY CONTROL NUMBER

SMALL PROCUREMENT STANDARD SERVICES CONTRACT

BETWEEN

MARYLAND STATE DEPARTMENT OF HUMAN SERVICES

AND

FOR

THIS CONTRACT, effective as of , by and between the Maryland State Department of Human Services , hereinafter abbreviated as the "DHS/ " and a hereinafter referred to as the "CONTRACTOR".

The DHS/ and the CONTRACTOR do mutually agree as follows:

I.

PROGRAM AND SERVICES TO BE PROVIDED

Subject to the continuing availability of the State and /or federal funds, the DHS/ shall purchase the CONTRACTOR'S services and the CONTRACTOR shall . These services shall be provided in accordance with the terms and conditions of this Agreement, the DHS/ ’s Scope of Work, the CONTRACTOR’S proposal and budget dated , attached as the Appendix and incorporated as part of this Agreement.

II.

TERM OF AGREEMENT

Performance under this Agreement shall commence on and shall continue until agreed upon services are completed, but in any case no later than . The PARTIES, however, may mutually agree in writing to an earlier termination, or, the DHS/ , in its sole discretion, may serve upon the CONTRACTOR a written notification of an intention to terminate the Agreement as of thirty (30) days or more from the date of the receipt of such notice, pursuant to either Section IV (d) or (e) of this contract.

III.

COSTS AND EFFICIENCY

(a) The cost to the DHS/ for the services to be provided by the CONTRACTOR under the Agreement shall not exceed: Dollars ( ).

(b) METHOD OF PAYMENT: Payments by the Fiscal Services Division shall be made upon submission of an invoice from the CONTRACTOR.

(c) Payment of these funds is conditional upon the DHS/ receiving funds as specified to pay for the total costs of the services set forth in the Appendix from .

If funds are not appropriated or otherwise made available to support continuation of the services hereunder in any succeeding fiscal year, the DHS/ shall have the right to terminate this Agreement and the CONTRACTOR is not entitled to recover any profits or costs not incurred before termination. This agreement shall be terminated automatically as of the beginning of the fiscal year for which funds are not available.

If the General Assembly fails to appropriate sufficient funds or if sufficient funds are not otherwise made available for performance of this contract, the DHS/ reserves the right in its sole discretion to reduce the total amount of funding under the contract.

(d) The CONTRACTOR'S Federal Tax identification Number is .

The CONTRACTOR agrees to include this number on all invoices billed to the DHS/ . The DHS/ may withhold payment for failure to comply with this provision.

The CONTRACTOR'S Social Security Number is (individual contractor only). This number will be used for disbursement and tax purposes only.

IV.

GENERAL PROVISIONS AND CONDITIONS

(a) State Laws and Regulations: The terms of this Agreement and its execution are subject to all applicable Maryland Laws and Regulations and approval of…