Attachment_F_Expense_Activity_Log.xlsx

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Attached to
Overnight Sibling Summer Camp
Solicitation number
BPM050569
Issued by
Baltimore County, Maryland

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The document "Attachment_F_Expense_Activity_Log.xlsx" is a detailed expense tracking form issued by the Baltimore County Department of Social Services (BCODSS) for the Overnight Sibling Summer Camp contract (Solicitation Number BCODS/CS 25-007-S). The form is designed to meticulously document and verify all miscellaneous expenses incurred during the camp, requiring contractors to record transaction dates, merchant names, descriptions, quantities, and transaction totals. Contractors must submit the original supporting documentation (such as receipts and sales slips) to the State Project Manager within 20 days following the end of the camp, with each log page requiring signatures from the contractor and project manager to attest to the legitimacy and compliance of the expenses.

The expense log is part of a comprehensive five-day, five-night residential camp program targeting approximately 100 foster care siblings, scheduled for June 17-22, 2025, with a contract period running from May 1 to August 31, 2025. The total funding for the procurement is set at a not-to-exceed amount of $70,000, structured as a firm fixed-price agreement. While specific Minority Business Enterprise (MBE) subcontracting percentages are not listed, the solicitation indicates federal funding and includes extensive insurance requirements. Bidders must demonstrate at least three years of experience operating a camp facility, provide three professional references, and ensure the camp is located within Maryland with capacity to host at least 100 participants, focusing on reuniting and supporting foster care siblings through a structured summer camp experience.

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Overnight_Summer_Camp_Solicitation.docx DOCX document
Attachment_A_Bid_Form_Overnight_Summer_Program.ver_2__1_.xlsx XLSX spreadsheet
Overnight_Summer_Camp_Solicitation.docx DOCX document

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Activity Log

ATTACHMENT F - EXPENSE ACTIVITY LOG
BCODS/CS 25-007-S

Contractor's Name ___________________________________ Page Number _______ of _______

Month and Year ___________________________________
(Please do not write in the shaded areas of this form)
Trans DateDelivery or Receipt DateMerchant's NameDescription/CommentsQuantiy and UnitCash or CreditVerification of receipt of item
Transaction Total$______________________________
The Expense Activity Log is the key to managing and controlling any miscellaneous expenses. All purchases must be recorded on the
Expense Activity Log
The original supporting detail (I.e. itemized sales slip, packing slips, cash register receipt, or repair orders) as well as the signed
Activity Log, ae forwarded to the State Project Manager for retention. All documentation is to be submitted with the Invoice no later
than 20 days following the end of camp.
__________________________________________________________________________________________________________________________________
Contractor's SignatureDateContractor's Printed NameState Project Manager's Date
I attest that all purchases were made in accordance within the_________________________________________________
contractual terms and were made only for legitimate State businessState Project Manager's Printed Name

Additonal Log (1)

ATTACHMENT F - EXPENSE ACTIVITY LOG
BCODS/CS 25-007-S

Contractor's Name ___________________________________ Page Number _______ of _______

Month and Year ___________________________________
(Please do not write in the shaded areas of this form)
Trans DateDelivery or Receipt DateMerchant's NameDescription/CommentsQuantiy and UnitCash or CreditVerification of receipt of item
Transaction Total$______________________________
The Expense Activity Log is the key to managing and controlling any miscellaneous expenses. All purchases must be recorded on the
Expense Activity Log
The original supporting detail (I.e. itemized sales slip, packing slips, cash register receipt, or repair orders) as well as the signed
Activity Log, ae forwarded to the State Project Manager for retention. All documentation is to be submitted with the Invoice no later
than 20 days following the end of camp.
__________________________________________________________________________________________________________________________________
Contractor's SignatureDateContractor's Printed NameState Project Manager's Date
I attest that all purchases were made in accordance within the_________________________________________________
contractual terms and were made only for legitimate State businessState Project Manager's Printed Name

Additonal Log (2)

ATTACHMENT F - EXPENSE ACTIVITY LOG
BCODS/CS 25-007-S

Contractor's Name ___________________________________ Page Number _______ of _______

Month and Year ___________________________________
(Please do not write in the shaded areas of this form)
Trans DateDelivery or Receipt DateMerchant's NameDescription/CommentsQuantiy and UnitCash or CreditVerification of receipt of item
Transaction Total$______________________________
The Expense Activity Log is the key to managing and controlling any miscellaneous expenses. All purchases must be recorded on the
Expense Activity Log
The original supporting detail (I.e. itemized sales slip, packing slips, cash register receipt, or repair orders) as well as the signed
Activity Log, ae forwarded to the State Project Manager for retention. All documentation is to be submitted with the Invoice no later
than 20 days following the end of camp.
__________________________________________________________________________________________________________________________________
Contractor's SignatureDateContractor's Printed NameState Project Manager's Date
I attest that all purchases were made in accordance within the_________________________________________________
contractual terms and were made only for legitimate State businessState Project Manager's Printed Name

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