Attachment_A_Bid_Form_Overnight_Summer_Program.ver_2__1_.xlsx

Instructions

ATTACHMENT B - BID FORM INSTRUCTIONS

DHS/PM-23-002-S

In order to assist Bidders in the preparation of their Bid and to comply with the requirements of this solicitation, Bid Form Instructions and a Bid Form have been prepared. Bidders shall submit their Bid on the Bid Form in accordance with the instructions on the Bid Form and as specified herein. Do not alter the Bid Form or the Bid may be determined to be not reasonably susceptible of being selected for award. The Bid Form is to be signed and dated, where requested, by an individual who is authorized to bind Bidder to the prices entered on the Bid Form.

The Bid Form is used to calculate the Bidder's Total Fully Loaded Fixed Unit Price. Follow these instructions carefully when completing your Bid Form:

A) All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15. Make your decimal points clear and distinct.

All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this IFB and may not be contingent on any other factor or condition in any manner.

All calculations shall be rounded to the nearest cent, i.e., .344 shall be .34 and .345 shall be .35.

D) Any goods or services required through this IFB and proposed by the vendor at No Cost to the State must be clearly entered in the Unit Price, if appropriate, and Extended Price with $0.00.

E) Every blank in every Bid Form shall be filled in. Any changes or corrections made to the Bid Form by the Bidder prior to submission shall be initialed and dated. Except as instructed on the Bid Form, nothing shall be entered on or attached to the Bid Form that alters or proposes conditions or contingencies on the prices. Alterations and/or conditions may render the Bid not reasonably susceptible of being selected for award.

G) It is imperative that the prices included on the Bid Form have been entered correctly and calculated accurately by the Bidder and that the respective total prices agree with the entries on the Bid Form. Any incorrect entries or inaccurate calculations by the Bidder will be treated as provided in COMAR 21.05.03.03E and 21.05.02.12, and may cause the Bid to be rejected.

H) If option years are included, Bidders must submit pricing for each option year. Any option to renew will be exercised at the sole discretion of the State and will comply with all terms and conditions in force at the time the option is exercised. If exercised, the option period shall be for a period identified in the IFB at the prices entered in the Bid Form.

All prices entered are to be Total Fully Loaded Fixed Unit Prices that include all costs/expenses associated with the provision of services as required by the IFB. The Bid price shall include, but is not limited to, all: labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor. If labor rates are requested, those amounts shall be fully-loaded rates; no overtime amounts will be paid.

J) Unless indicated elsewhere in the IFB, sample amounts used for calculations on the Bid Form are typically estimates for evaluation purposes only. Unless stated otherwise in the IFB, the Department does not guarantee a minimum or maximum number of units or usage in the performance of this Contract.

K) Failure to adhere to any of these instructions may result in the Bid being determined not reasonably susceptible of being selected for award.

Bid Form

ATTACHMENT A - BID FORM

Full Legal Name of Bidder as registered with SDAT

Instructions for Completion (once information is inserted TAB, to each field):

1. Bidders must insert your fully-loaded Fixed Price in Column B, Row 1. The worksheet will automatically calculate the Total Price for Services in Column C, Row 1. Do not amend, Alter or leave blank any items on this form. Failure to adhere to any of these instructions may result in the Proposal being determined not reasonably suceptible for award.

1 1 $0.00 $0.00

2 *TOTAL Contract Price=A1*B1=C1 (used as basis for award) $0.00

*This figure will be used to rank Bids

** The Fully Loaded Firm Fixed Price shall include all general, administrative, and indirect costs(Transportation,meals,lodging,camp facilities,activities etc.) necessary to provide all services as described in the IFB. No price adjustments will be allowed during the term of this contract.

Printed Name of Individual Authorized to Bind the Statements, Services, and Prices

Signature of Individual Authorized to Bind the Statements, Services, and Prices

Complete Address, including City, State, and Zip

Phone Number: Fax Number E-Mail Address

FEIN Number eMMA Registration Number

Sheet1