Overhead_Door_Replacement___HVAC_Work.pdf

Event Description The purpose of this Solicitation is to establish a contract to replace existing overhead doors and HVAC work at Minnesota State Veterans Cemetery, located at 15550 Highway 115, Little Falls, MN 56345. The work hours shall be during business hours only. Business hours are Monday through Friday from 7:00am to 4:30pm.

MANDATORY PRE-PROPOSAL MEETING. A mandatory pre-proposal will take place on September 21, 2026, at 10:30 A.M.

Central Time. Responders must attend the pre-proposal meeting prior to submitting their response. Responders are encouraged to register to attend the pre-bid meeting. If Responders choose to register, Responders should register by end of day, September 17, 2026. To register for the pre- bid meeting, contact Jim Graham at jim@cs-architects.com

QUESTIONS/CLARIFICATONS. Any questions and/or clarifications in regard to the solicitation response shall be made in writing to Mai N Lor, Buyer II, via email at mai.n.lor@state.mn.us by September 25, 2026, no later than 2:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFB, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.

Submit requests for substitution to Mai N. Lor (email - Mai.N.Lor@state.mn.us), Minnesota Department of Administration, Office of State Procurement no later than ten (10) days prior to the due date and time indicated in the solicitation. Include complete information including manufacturer’s literature, references on similar projects, test data, samples if appropriate or requested, and a letter detailing how the proposed product differs from that specified.

If you need assistance, please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1 again.

DOCUMENTS INCLUDED WITH THIS SOLICITATION:

1. Request for Bid (RFB)

2. Sample Contracts and Exhibits

3. Attachments

General Questions Question Ideal Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )

If your company meets these basic criteria, it may be eligible for

Event Details

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443 Fax #:

Email: mai.n.lor@state.mn.us

Event ID Format Type Page G0210-2000018638 Sell RFx 1 Event Round Version 1 1 Event Name Overhead Door Replacement & HVAC Work Start Time Finish Time

09/11/2026 11:00:00 CDT 10/02/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.

You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Required: Yes Ideal Resp Reqd? No

Response Comments

Upload all required or requested attachments here.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)

Required: Yes Ideal Resp Reqd? No

Response Comments

RESPONSIBLE CONTRACTOR:

1) I am an owner or officer of the responding company, and I certify under oath that my company is in compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd. 3, and will provide verification upon request by the contracting agency.

1.1) I certify that my company has filed a certificate of authority to transact business in Minnesota with the Secretary of State if a foreign corporation or cooperative. Contact the Office of the Minnesota Secretary of State with questions about satisfying this requirement before submitting your response to this solicitation.

2) If my company is awarded a contract, I will submit a supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause (7) (see attachment), and

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443 Fax #:

Email: mai.n.lor@state.mn.us

Event ID Format Type Page G0210-2000018638 Sell RFx 2 Event Round Version 1 1 Event Name Overhead Door Replacement & HVAC Work Start Time Finish Time

09/11/2026 11:00:00 CDT 10/02/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

3) If my company retains additional subcontractors with which it will have a direct contractual relationship following contract award, I will submit supplemental verification confirming subcontractor compliance with Minn.

Stat. § 16C.285, subd. 5, clause (7) within 14 days after retaining any such additional subcontractors (see attachment).

4) Selecting the yes button and submitting a response to this solicitation will constitute a signed statement affirming compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd. 3.

Required: Yes Ideal Resp Reqd? No

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in the event?

Required: Yes Ideal Resp Reqd? No

Response Comments

SOLICITATION SECURITY:

Responses that exceed $50,000 must be accompanied by a surety bond of a surety company duly authorized to do business in the State of Minnesota; in an amount equal to five percent (5%) of the total amount of the response, which is submitted as a solicitation security conditioned upon the Responder entering into a contract with the State of Minnesota in accordance with the terms of the solicitation. If the solicitation security is in the form of a certified check, cashier's check, or money order made payable to the State of Minnesota, it must be received by the Contracting Agency at the address identified within this Event in a clearly marked and sealed envelope no later than the due date and time indicated in the Event.

Late submissions will result in rejection of your response. Facsimile or copies of a certified check, cashier's check, or money order will not be accepted.

If your response exceeds $50,000, have you provided the correct amount of solicitation security?

If your response exceeds $50,000 and you are providing solicitation security in the form of a surety bond, you may attach your surety bond here.

Required: Yes Ideal Resp Reqd? No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443 Fax #:

Email: mai.n.lor@state.mn.us

Event ID Format Type Page G0210-2000018638 Sell RFx 3 Event Round Version 1 1 Event Name Overhead Door Replacement & HVAC Work Start Time Finish Time

09/11/2026 11:00:00 CDT 10/02/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443 Fax #:

Email: mai.n.lor@state.mn.us

Event ID Format Type Page G0210-2000018638 Sell RFx 4 Event Round Version 1 1 Event Name Overhead Door Replacement & HVAC Work Start Time Finish Time

09/11/2026 11:00:00 CDT 10/02/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Line Details No Bid:

Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: No Reserve Price: No

Description: All labor, equipment, materials, tools, transportation, taxes, and incidentals necessary to furnish and install replacement garage doors and air return modifications to the HVAC System.

Question Response What is the total cost for all labor, equipment, materials, tools, transportation, taxes, and incidentals necessary to furnish and install replacement garage doors and air return modifications to the HVAC System.?

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443 Fax #:

Email: mai.n.lor@state.mn.us

Event ID Format Type Page G0210-2000018638 Sell RFx 5 Event Round Version 1 1 Event Name Overhead Door Replacement & HVAC Work Start Time Finish Time

09/11/2026 11:00:00 CDT 10/02/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443 Fax #:

Email: mai.n.lor@state.mn.us

Event ID Format Type Page G0210-2000018638 Sell RFx 6 Event Round Version 1 1 Event Name Overhead Door Replacement & HVAC Work Start Time Finish Time

09/11/2026 11:00:00 CDT 10/02/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: All labor, equipment, materials, tools, transportation, taxes, and incidentals necessary to furnish and install replacement garage doors and air return modifications to the HVAC System.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: ADMIN OSP EVENTS

ADMIN OSP EVENTS

United States

Quantity: 1 Due Date: 09/06/2026 Freight Terms:

Ship Via:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443 Fax #:

Email: mai.n.lor@state.mn.us

Event ID Format Type Page G0210-2000018638 Sell RFx 7 Event Round Version 1 1 Event Name Overhead Door Replacement & HVAC Work Start Time Finish Time

09/11/2026 11:00:00 CDT 10/02/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443 Fax #:

Email: mai.n.lor@state.mn.us

Event ID Format Type Page G0210-2000018638 Sell RFx 8 Event Round Version 1 1 Event Name Overhead Door Replacement & HVAC Work Start Time Finish Time

09/11/2026 11:00:00 CDT 10/02/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No