Outdoor Electric Signs Combined Synopsis Solicitation.pdf

REQUEST FOR QUOTE

1. This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation shall serve as a Request for Quotes and is numbered FA8501-25-Q-0033.

3. This requirement is set-aside 100% for Small-Business concerns. The NAICS for this requirement is 339950 with a size standard of 500 EMP.

4. The 950 Spectrum Warfare Group (SWG) seeks to procure the design, delivery and installation of 1 LED Outdoor Electronic Sign with Brick and two Shields (description attached) with 30 day warranty included. See attached statement of work for further details. The suggested CLIN is as follows:

CLIN Description Unit of Measure Quantity 0001 1 LED Outdoor

Electronic Sign with Brick; and two Shields

LOT 1

Design, Delivery and Installation shall be completed within 60 days of contract award. An email will be sent to the Government Point of Contact (POC) with all deliverables and direction for accessing contracted services.

Government Point of Contact (POC) Janice Pride janice.pride@us.af.mil

5. Response Date and time: Quotes must be provided on the attached Pricing Schedule, dated and submitted by 8 Jul 2025, 2 pm Eastern Standard Time (EST), to both Contract Specialist: Adriana Lytle: adriana.lytle@us.af.mil and Contracting Officer: Alycia Smith: alycia.smith.6@us.af.mil.

7. It is the quoter’s responsibility to be familiar with all applicable clauses and provisions. The following clauses and provisions apply to this acquisition and are in effect through FAC 2025-04:

PLEASE SEE ATTACHED CLAUSES AND PROVISIONS

mailto:janice.pride@us.af.mil mailto:adriana.lytle@us.af.mil

Addendum to 52.212-1 Instructions to Offerors – Commercial Items

1. Paragraph 52.212-1(c), “Period for Acceptance of Offers,” is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.”

(2) Specific Instructions:

PART I – SUMMARY AND MISCELLANEOUS DATA.

(a) Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications. Return the provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, along with the quotation. For other provisions and clauses in the solicitation, the quoter is required to submit the pages that require an quoter fill-in.

PART II – PRICE.

(a) Insert quoted unit price(s) and extended amount(s) in the pricing schedule.

(3) Documents submitted in response to this RFQ to the POC in paragraph 3. The Government will confirm receipt of your submission via email reply.

FAR 52.212-2 Evaluation – Commercial Items

(a) The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate quotes:

(1) Price

Addendum to FAR 52.212-2, Evaluation - Commercial Items

The following is inserted as new paragraph (d) of the provision:

(d) Basis for Contract Award: This is a competitive award determined by lowest price that meets the requirement specifications, and is conducted in accordance with (IAW) Federal Acquisition Regulation (FAR) Parts 12 and 13.

(1) Price: The Government will rank all quotes by TEP for Contract Line Item Number (CLIN) 0001. The price evaluation will document the fairness and reasonableness of the TEP.

(2) Quoters are cautioned to submit sufficient information and in the format specified in FAR 52.212-1 of this solicitation. The Government intends to award a contract without further interchanges with quoters. Consequently, quoters are highly encouraged to quote their best quote in their initial submissions. However, the Government reserves the right to have interchanges with any or all quoters, if it is determined advantageous for the Government to do so. This statement is not to be construed to mean that the Government is obligated to have interchanges with every quoter (note that FAR Part 15 procedures do not apply to FAR 13 procedures, therefore formal discussions are not applicable). A quoter may be eliminated from consideration without further interchanges if its quote is not among those considered most advantageous to the Government based on a best value determination.

(End of Addenda)

Contractor shall fill-in the following provisions (Attachment):

FAR 52.212-3 (Alt I) Offeror Representations and Certifications - Commercial Items FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

Notice to Offeror: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government cancels this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Attachments:

a. Statement of Work

b. Product Description

c. Clauses and Provisions