FY 27 Rock Salt SAM solicitation posting.docx

U.S. Department of Justice Federal Bureau of Prisons FCI Otisville 2 Mile Drive Otisville NY 10963 September 30, 2026

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number OTVFY27ROADSALT is issued as a request for quotation (RFQ), for approximately 350k tons of enhanced bulk road salt.

This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).

Approximately 350 tons of enhanced bulk road salt over the 2026-2027 winter season. Deliveries of appx 30-35 tons will be made from November-March on an as needed basis. Prompt delivery after order is required.

(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).

Bulk road salt that is enhanced with additional additives to increase the overall effectiveness of the road salt. The enhanced salt should be proven to melt ice faster, work in colder temperatures, reduce bounce, and are less damaging to surfaces and the environment.

Commercially available examples are;

-Blizzard Wizard -Green Machine

(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).

Dates of delivery will be arranged on an as needed basis for the months of November-March. Institution will call for product, as needed, for an estimated 30-35 tons per delivery. Please ensure to include delivery in quoted price.

Delivery will be Freight on Board.

Delivery address will be:

FCI Otisville 2 Mile Drive Otisville NY 10963

(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)).

The following provisions are appliable:

· 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services

· 52.212-2, Evaluation—Commercial Products and Commercial Services The Government anticipates and intends to make an award based on pricing per line item.

Awards will be made to the responsible Quoter(s) whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.

(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;

(2) Past Performance – Go/No-Go Evaluation The Government will evaluate the Offeror’s past performance on a Go/No-Go basis. The assessment will be based on the following criteria:

· Timeliness of Deliveries: The Offeror must demonstrate a consistent record of on-time deliveries. Documented instances of late deliveries, including Contractor Performance Assessment Reporting System (CPARS) evaluations and communications with other Contracting Officers, will be reviewed. A history of substantial delivery delays will result in a "No-Go" determination.

· Order Accuracy and Completeness: The Offeror must show a track record of delivering complete and accurate orders. Evidence of recurring issues such as missing or incorrect items—supported by customer complaints, returns, or input from other Contracting Officers—will be considered. A pattern of incomplete or inaccurate deliveries will result in a "No-Go" determination.

Only Offerors receiving a "Go" rating under this factor will be considered eligible for award.

· 52.204-7 System for Award Management—Registration

· 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2007)

· 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation (JAN 2017)

· 52.204-7 System for Award Management—Registration

· 52.225-2 Buy American Certificate

· 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation (FEB 2021)

(vi) A list of contract clauses that apply to the acquisition (see 12.205(b)).

· 52.212-4, Terms and Conditions—Commercial Products and Commercial Services

· 52.203-17 Contractor Employee Whistleblower Rights

· 52.203-19 Prohibition on Requiring Internal Confidentiality Agreements

· 52.204-13 System for Award Management – Maintenance

· 52.209-6 Protecting the Government’s Interest When Subcontracting with Debarred/Suspended Contractors

· 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

· 52.219-4 HUBZone Price Evaluation Preference

· 52.222-3 Convict Labor

· 52.222-19 Child Labor—Cooperation with Authorities and Remedies

· 52.222-36 Equal Opportunity for Workers with Disabilities

· 52.222-50 Combating Trafficking in Persons

· 52.225-1 Buy American-Supplies

· 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

· 52.232-33 Payment by Electronic Funds Transfer—System for Award Management

· 52.232-36 Payment by Third Party

· 52.233-3 Protest After Award

· 52.233-4 Applicable Law for Breach of Contract Claim

· JAR 2852.212-4 Contract Terms and Conditions, Commercial Items

· DOJ-08 – Continuing Contract Performance During a Pandemic Influenza or Other National Emergency

(vii) The date, time, and place for receipt of offer and point of contact.

The completed solicitation package must be returned no later than 10:00 a.m. Eastern Standard Time on October 9th, 2026.

Vendors shall submit quotes to:

· Daniel Sabo, Contracting Specialist, Email: dsabo@bop.gov

No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents you will not receive a response.

Quotes MUST be good for at least 30 calendar days after close of the solicitation.

(viii) Any other additional information required by 5.101(c).

Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation

All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.

The requirement will be awarded with a Firm-Fixed Price (FFP) Purchase Order.

Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor. This requirement is a vital part of the orderly running of the operation of a Federal Prison. In accordance with FAR 12.201-1 (b), this contracting officer has determined this acquisition appropriate to require acceptance in writing.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include:

•52.222-25, Affirmative Action Compliance, and •52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, paragraph (d).

Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”