OSF_Museum_Repairs_Specifications.pdf

Museum Repairs

Old Stone Fort State Park Stone Fort Dr.

Manchester, Tennessee 37355

This request for bids is for a contract to furnish all material, equipment, supplies, and labor necessary to rehab lift station, make repairs of roof flashing and stonework, and window and exterior door replacement.

General Conditions

1) On-Site work shall be performed between receipt of signed contract or purchase order and March 16th, 2026 unless a written exception is granted by the Facilities Management Regional Manager.

2) For this project, the Contractor and applicable subcontractors shall possess an active BC-B sm or higher and a CE, MC and MU Tennessee Building Contractor license prior to submitting a bid. Failure of the contractor and applicable subcontractors to provide copies of their appropriate license shall result in the disqualification of the bid. All licenses shall be verified via Tennessee Commerce and Insurance database before project award.

3) The Contractor shall not assign this contract or enter into a subcontract for this project without prior written approval of Facilities Management. The Contractor’s bid shall include a Declaration of Intended Use of Subcontractor(s) form that clearly states the intent to use a subcontractor, along with their name and license number. Facilities Management reserves the right to reject a bid in whole or a subcontractor, based upon failure to possess an appropriate active TN builder’s license. After project award, any proposed substitution or addition of a subcontractor shall require written Facilities Management acceptance and approval before being allowed on-site or perform any work under this contract. All subcontractors are required to have an active TN building contractor license for the applicable work to be performed before and throughout the project. Any proposed subcontractor failing to meet these requirements are not allowed to perform work on any portion of this project.

4) All work shall comply with state-approved versions of the IBC, standards, regulations, other applicable codes, manufacturer’s recommendation, and best practices. Contractor is responsible for all permits and associated fees.

5) Only the Facilities Management Project Manager or Facilities Management Regional Manager can approve any alterations, modifications, and substitutions of the specifications or requirements of the project. No additional work shall be authorized unless pre-approved by either the Project Manager or Regional Manager in writing. Park/Hospitality management and staff are not authorized to make any changes, deletions, or additions to the project or accept any portion of the work. This contract shall be modified only by a written agreement signed by all parties. Any work performed outside of the written scope with any written change orders will be the responsibility of the contractor or others and not Facilities Management. All questions, directives, and acceptance shall come only from either the Facilities Management Regional Manager and/or Project Manager.

6) Contractor shall keep the jobsite clean and safe and leave in a neat and tidy manner.

7) All color selections shall be provided to the contractor by the Facilities Management Project Manager.

8) All material substitutions must be pre-approved prior to bid acceptance.

9) All materials shall be installed per manufacturer’s recommendation, industry best practice, and applicable code.

10) All dimensions listed are approximate. Contractor is solely responsible for verifying actual dimensions prior to ordering any materials or bidding. No allowances shall be made due to a bidder neglecting to visit the site and verifying dimensions and conditions.

11) All work performance under this Contract shall be under the full-time direction of the Contractor. The Contractor shall be responsible for work and performance, and damages of any subcontractors and/or independent contractors or laborers hired in connection with the work under this Contract.

General Scope of Work

Description of Demolition or Associated Work

All debris shall be removed from the park property and disposed of in accordance with all applicable regulations, unless specifically noted.

1) Contractor shall remove lift station lid, (2) sewer grinder pumps, discharge lines, and control floats.

2) Contractor shall remove (2) exterior doors and frames.

3) Contractor shall remove the glass in storefront door at the main entrance.

4) Contractor shall remove (4) fixed storefront windows that have (8) attached awning windows.

5) Contractor shall remove cracked and busted capstones from the rooftop overlook.

6) Contractor shall remove sections of copper flashing.

New Work

Lift Station Rehab

1) Contractor shall provide and install an aluminum, diamond plate lift station lid. The lid shall be ¼-inch diamond plate and reinforced for 300 PSF pedestrian load. This lid will be stationary for a 1/3 of its diameter. This will be where the penetration of the

(1) discharge pipe and electric supply and control. It will have a 316-stainless steel continuous hinge, and the remaining 2/3 of the lid will open to a maximum of 180-degree rotation. There shall be a flush drop handle and a staple for padlocking. All bolts and nuts shall be 316-stainless steel.

2) Contractor shall provide and install a factory stainless steel rail system kit for the lift station. Rails are to be at a minimum of 1¼-inch in diameter and be of 16-gauge 304-stainless steel. All cross braces, mounting plates, and foot plate are to be of 304-stainless steel.

3) Contractor shall provide and install (2) Liberty Pumps GR20 guide rail bases, (2) cast iron ball check valves and all necessary 1¼-inch galvanized pipe for the discharge pipe of (2) grinder pumps. This will include (2) isolation valves that will have 3/8-inch extension handles of 304-stainless steel terminated just below the entrance of the service hatch. This shall be a duplex discharge installation, bringing the (2) discharge pipes into one discharge pipe that will penetrate lift station lid.

4) Contractor shall provide and install (2) 3/16-inch, 304-stainless steel lifting chain rated at 3700-lb breaking strength on grinder pumps. This shall also include a stainless-steel hook bracket for anchoring the chains to and for the holding of the control floats and their extra wiring.

5) Contractor shall provide and install (2) Liberty Pumps, Model - LSG202A, 2 HP Omnivore Grinder Pump, single phase, 208–230-volt, submersible grinder pumps.

Pump leads shall penetrate the above junction box and be sealed at all penetrations of junction and control panel. This shall also include (4) control floats. Installation shall adhere to manufacturers’ instructions and requirements.

6) Contractor shall provide and install an 8-inch x 8-inch x 4-inch, NEMA, PVC junction box on top of the lift station lid. The floats wiring shall penetrate lift station lid with cord grips and enter this junction box as well with cord grips at control panel. This shall include duct seal at all penetrations of junction box and control panel to ensure no sewer gas enters.

7) Contractor shall provide and install a 120-volt receptacle and a NEMA 3R rated box with cover. This shall also include PVC conduit, 12/2 wire, fittings and strapping to terminate the receptacle at the available power source.

8) Contractor shall provide and install a 120-volt, heat tape and fiberglass rigid pipe insulation on the discharge line of the force main where it penetrates the lift station lid and to where it enters the concrete slab. Insulation shall be rated for -20 degrees Fahrenheit and be a minimum of 2½-inches thick.

Ventilation/Supply Air Installation

9) Contractor shall provide and install a Square D, 3-Phase, 3-space, Load Center. The 3-phase, 230-volt, service line wire size shall follow all NEC codes and requirements for the load that is to be installed. It shall be mounted on the wall.

10) Contractor shall provide and install a 230-volt, 3-Phase service line with a ground to the load center. Wiring shall be installed within rigid conduit and be strapped to the wall following all trade standards and within accordance of all NEC applicable codes.

11) Contractor shall provide and install a mechanical thermostat on the wall and a control relay within the HVAC unit to operate the air ventilation fan when the HVAC condenser fan motors start. The line supply shall include a ground from disconnect to all locations. All wires shall be installed within rigid conduit and be strapped and secured within trade standards. All NEC codes that apply shall be followed.

12) Contractor shall provide and install 12-gauge, Unistrut channel with all needed hardware and corner connectors to construct a box frame to support a supply air ventilation fan. Fan shall be supported on all (4) sides.

13) Contractor shall provide and install a 30-inch, ES Shutter Fan, 1/2-HP, 3 Phase, 230-volt, direct drive ventilation fan. This fan shall provide at a minimum 5600 CFMs.

Door Installation

14) Contractor shall provide and install (2) Knock-Down (KD) masonry pair frames. These shall be 3-piece units, that are factory primed. The frames shall be dimpled and be punched for the anchoring. Installation will be with butterfly wall anchor brackets and 3/8-inch x 6-inch sleeve concrete anchors to provide a secure, level, and plumb installation. Installation shall follow all manufacturers recommendations and instructions to provide a balanced door operation.

15) Contractor shall provide and install (4) Metal Doors. These shall be approximately 36-inch doors. They shall be primed for paint from the factory. These doors shall have an active door as Right-Hand Reverse Active (RHRA) Door with a Left-Hand Reverse (LHR) inactive door with flush bolts. Hinges shall be of an oil-rubbed bronze finish. There shall be 24-inch x 24-inch, primed for paint, galvanized, exterior louvers with bird screen on 2 of the 4 doors.

16) Contractor shall provide and apply (2) coats of paint to the interior and exterior of the

(2) frames and (4) doors. Paint color is a custom color and will be provided by project manager.

17) Contractor shall provide and install thresholds, brush style door sweeps, weatherstripping, drip caps, and latch guards for the (2) paired door openings.

18) Contractor shall provide and install (2) Best Access, 9K series heavy duty cylindrical lever locks. The cores will be provided by Park.

19) Contractor shall provide and apply a neutral cure weather sealing silicone sealant, black in color, around the entire interior and exterior perimeter of the door frames.

Storefront Glass Replacement

20) Contractor shall provide and install (1) approximately 70-inches x 31-inches, new piece of glass for the storefront door of the main entrance. It shall be insulated, tempered, laminated and clear glass and/or match the transparency of the other existing glass. It shall be installed per manufacturers’ instructions and recommendations. Ensuring that the proper sealant, glazing points, and clips are administered.

Window Prep and Installation

21) Contractor shall provide and apply a concrete sealer to the concrete lentil above the window opening, this is to be done on the exterior and interior. The interior area between the top of the window lentil to the base of the roof, above the drop ceiling, and the entire perimeter of the window opening shall be sealed with concrete sealer as well.

22) Contractor shall provide and install (4) new, approximate 64-inch x 62-inch fixed storefront windows and (8) new, approximate 32-inch x 22-inch awning windows.

Windows shall be installed plumb, level and true. They are to be anodized aluminum of a dark bronze finish and double glazed. All these windows are to be joined and be in the same orientation as of the existing. This shall be a thermally broken glass and framing system. All proper sub-seal flashing, gaskets and sealants shall be provided and installed by contractor to ensure dry line and air barrier is provided. A Neutral Cure Silicone shall be used to caulk the perimeter of the windows on the exterior and interior. Installation shall follow all manufacturers’ instructions, directions and recommendations.

23) Contractor shall provide and install an overhead drip cap to the lintel above the window. This shall be installed with a structural, rubber gasket between the drip cap and lentil. Caulking of the gap between lentil and drip cap shall be completed with same caulking as windows. Drip cap shall be of the same color as window framing.

Masonry Installation

24) Contractor shall provide and install rock in various spots throughout the area of the exterior of the building. This rock shall be a darker limestone type, be varying in size and be unclean/patina. The rock shall be lain within a stone veneer mortar and have the look as of dry stacked rock, so to mimic the surrounding areas.

25) Contractor shall provide and install missing, cracked and busted capstones throughout the perimeter of the roof overlook wall. This shall also include removing and resetting all loose cap stones throughout the perimeter. Capstones shall be lain onto a stone veneer mortar bed to provide adhesion and stability. All of this shall be completed and done in a manner to mimic the existing in its height and layout.

26) Contractor shall provide and apply grouting to all areas where replacement or resetting of capstones has taken place but also to include all visible needs of missing grout of the capstones throughout the perimeter of the rooftop overlook. Grouting shall have a synthetic mineral oxide additive added during the mixture, so that a charcoal patina look is provided.

27) Contractor shall provide and install a mortar filling at the entry point of the (4) roof top scuppers. This shall also include using liquid flashing, roofing sealant and a layover of copper flashing so to ensure a watertight scupper drain.

Flashing Repair

28) Contractor shall provide, install and apply soldering to the copper flashing of the entire perimeter of the roof overlook area. This is to include a cleaning and soldering of all existing joints, all tears and holes and the (4) scuppers. It will also include providing additional copper flashing to make these repairs in some locations.

Gutter Installation

29) Contractor shall provide and install approximately 14-feet of 6-inch, 24-gauge, seamless, D-Style box gutter along the fascia of the overlook platform. Contractor shall also provide and install (1) 4-inch x 5-inch downspout with all fittings, hangers and fasteners needed for proper installation. It shall be terminated at ground.

Gutters and downspouts are to be musket brown in color.

30) Contractor shall provide and install approximately 14-linear feet of new, low profile gutter guards, black in color. It shall be a fastened type of gutter guard.

Approved Brands and Specifics (or Pre-approved Equal)

Item Approved Brand or Pre-Approved Equal

Specific Requirements

Lift Station Lid ¼-inch Diamond Plate, Reinforced for 300 PSF Pedestrian Load, 316-Stainless Steel Continuous Hinge, Bolts and Nuts, Factory Rail System

1¼-inch Diameter Minimum, 16-gauge 304- Stainless Steel

Guide Rail Bases Liberty GR20 Guide Rail Bases, 1-1/4" Guide Rail Installation

Sewer Pumps Liberty Model - LSG202A - 2 HP, Omnivore Grinder Pump w/ Piggyback Tether Float, 208-230-Volt

Load Center Square D Model- QO403L60NS - Indoor, 3-Space, 3- Phase, 60-Amps, 208Y/120/240 Volt, Max number of Tandem Breakers 0, RoHS Complaint, UL Listed

Ventilation Fan J&D Manufacturing or Equal

Model- WBB968401 - 30" ES Shutter Fan, 1/2 HP, 3 Phase, Aluminum, Agriculture Grade, 230-volt/460-volt, 5,749 CFM

Door Frames Trudoor KD Masonry Pair Frame, 3-Piece, 16-Gauge, Factory-Applied Baked-On Rust Inhibiting Gray, KD Masonry Pair Frame, 3-Piece, 16- Gauge, Factory-Applied Baked-On Rust Inhibiting Gray Primer, Frame Punched and Dimpled, Butterfly Anchor Sleeves

Doors Trudoor Heavy Duty, 1¾-inch Thick, 18-Gauge Steel, RHRA, Rigid Honeycomb Core or Polystyrene, Active Door w/ Lock and Inactive Door w/ Flush Bolts, 24-inch x 24-inch Louvers

Door Louvers 24-inch x 24-inch, 20-Gauge Blades, 18-Gauge Steel Frame, Galvanized 1/4″ Bird Screen, Primed for Paint

Flush Bolts ¾-inch Throw, Flip Style, ½-inch Bolt Tip Diameter

Paint Sherwin Williams Direct-To-Metal, Alkyd Enamel, Semi-gloss, Custom Color provided by Project Manager

Locks Best Access 9K series lever, Storeroom function, 2¾-inch Backset, 16K Lever Style and Trim Style, Strike Package, Oil-Rubbed Bronze Finish

Silicone Sealant Sika Sika #412132 Sikasil WS-295 Neutral Cure Silicone Sealant, Black in Color

Concrete Sealer Storm Dry Silicone Based, Breathable, Penetrating, Cream Style

Windows Quaker, Kawneer, Anderson

Dark Bronze in Color, Anodized, Aluminum, Storefront Fixed, Storefront Awning, Joined, Double Glazed, Thermally Broken, Commercial Grade

Mortar Amerimix Amerimix AMX 470 SVM Stone Veneer Mortar

Rock Petina, Dark, Limestone

Grout Amerimix Amerimix AMX 470 SVM Stone Veneer Mortar

Grout Additive Akona Synthetic Mineral Oxide

Flashing Copper

Liquid Flashing Sika or Equal Water Resistant, Polyurethane, Non-Shrinking, Non-Corrosive, UV Resistant, Masonry Bonding

Roofing Sealant Sashco or Equal UV-resistant, Rain Proof, Flexible, Co-Polymer, Clear

Gutter Guards Atlas, Gutter Hawk or Equal

Black in Color, 6-inch, Perforated, .19 gauge minimum, aluminum, fastened with screws

Specific Instructions

1) Contractor shall be responsible for all measurements of this job.

2) One of the existing sewer pumps that is to be pulled will be left for Park inventory.

3) Thorough coordination with project manager and park will be needed for several aspects of this job. Due to interruption of operations and gaining access to building.

Additional Terms and Conditions

1) All aspects of this job shall be left in a finished condition: All finish work, interior and exterior walls and trim, finish painting, caulking and final cleanup are included in this contract.

2) Contractor shall be responsible for determining where all utilities are on the job site and care should be taken to protect the utilities from any damage caused by the demo/construction.

This shall include any underground utilities around the job site area. If damage occurs, it shall be repaired within a 24-hour period from the time damage occurs.

3) Contractor shall perform work on regular time and shall invoice work time and material not to exceed the quoted price. Any variance in quote shall be addressed only with a representative of the Facilities Management Regional Office before any additional work is undertaken or materials ordered.

4) Work shall be scheduled to avoid any interference with normal operation of the park as much as possible. During the construction period, coordinate construction schedules and operations with the park manager. Work shall be conducted during the normal business hours of Monday through Friday, 8:00 a.m. to 4:30 p.m., unless an alternate schedule is approved by Facilities Management.

5) Successful contractor shall schedule and attend a pre-construction conference where a pre-construction form shall be signed by Facilities Management, Contractor and Park Manager or park representative before work can begin. Contractor shall also schedule and attend a final inspection where a final inspection form shall be signed by Facilities Management, Contractor and Park Manager or park representative before final invoice shall be paid.

6) The contractor shall protect areas adjacent to his work and shall be required to repair any damage they may cause. Contractor shall protect work of other trades. Contractor shall correct any painting related damage by cleaning, repairing, or replacing, and refinishing as directed by Facilities Management. Contractor shall leave residences and other buildings in a habitable manner after hours by securing unfinished openings.

7) Workmanship is to be warrantied for not less than one year from date of final inspection.

Materials shall be warrantied as per manufacturer’s warranty.

8) Unless otherwise indicated, all materials, equipment, and supplies shall be new and in good condition, UL listed when applicable, and all work accomplished in a manner acceptable to Facilities Management.

9) Clean up of the project site shall be the responsibility of the contractor. Contractor to assure that job site is clean of nails, debris, etc., at end of each day to ensure safety. Contractor shall clean up and haul away all scrap when work is completed to an approved location off state property.

10) Contractor, employees, and sub-contractors shall be licensed, certified, or registered as required. They shall be registered in the State of Tennessee Edison purchasing system.

11) The State of Tennessee shall not be held liable for any damage, loss of property, or injury of personnel resulting from actions of the contractor and/or his/her sub-contractors or employees.

12) At all times, the Contractor shall have a copy of project specifications, permits, and certificate of insurance on-site.

13) Facilities Management may terminate this Contract for convenience without cause and for any reason. Facilities Management shall give the Contractor at least thirty (30) days written notice before the termination date. The Contractor shall be entitled to compensation for all conforming goods delivered and accepted by the Facilities Management or for satisfactory, authorized services completed as of the termination date. In no event shall the State be liable to the Contractor for compensation for any goods neither requested nor accepted by the Facilities Management or for any services neither requested by Facilities Management nor satisfactorily performed by the Contractor. In no event shall the State's exercise of its right to terminate this Contract for convenience relieve the Contractor of any liability to the State for any damages or claims arising under this Contract.

14) If the Contractor fails to properly perform its obligations under this contract in a timely or proper manner, or if the Contractor materially violates any terms of this contract, the State shall have the right to immediately terminate the contract and withhold payments in excess of compensation for completed services or provided goods. Notwithstanding the above, the contractor shall not be relieved of liability to the State for damages sustained by virtue of any Breach Condition and the State may seek other remedies allowed at law or in equity for breach of this Contract.

15) Notwithstanding any use of the approved subcontractors, the Contractor shall be the prime contractor and responsible for compliance with all terms and conditions. The State reserves the right to request additional information or impose additional terms and conditions before approving an assignment of this contract in whole or in part or the use of subcontractors in fulfilling the Contractor's obligations under this contract.

16) The Contractors and all subcontractors are not authorized to day laborers or temporary labor on this project without the express written permission of Facilities Management.

17) The Contractor shall have a Certificate of Insurance on file with Facilities Management and in compliance with state regulations. Contractor shall have insurance as shall protect the contractor from claims which may arise out of or result from the contractor’s operations under the contract and for which the contractor may be held legally liable, whether such operations be by the contractor or by sub-contractor or by anyone directly or indirectly employed by any of them, or anyone associated with them for whose acts they may be liable.

Sub-contractors shall also be registered in the State of Tennessee Edison purchasing system, be listed on the bid application, submit copy of applicable license, and shall show proof of insurance and have workers compensation.

18) Note: Before the Contract resulting from this Invitation to Bid is signed, the apparent successful proposer shall be registered with the Department of Revenue for the collection of Tennessee sales and use tax. The State shall not approve a contract unless the proposer provides proof of such registration. The foregoing is a mandatory requirement of an award of a contract pursuant to this solicitation.

19) Invoice shall be submitted for payment not before project completion and final project acceptance but also no later than 10 days after project completion and acceptance. A copy of the invoice shall be submitted to: MTRO – Facilities Management 2000 Jackson Hill Road Burns, TN 37029 615-797-9701 Teresa.bell@tn.gov

20) Facilities Management Regional Contacts for this project are:

Regional Manager: Don Myatt 615-797-9701 Don.Myatt@tn.gov

Project Manager: Adam Kilgore 615-238-1230 Adam.Kilgore@tn.gov mailto:Teresa.bell@tn.gov mailto:Don.Myatt@tn.gov mailto:Adam.Kilgore@tn.gov