Orlando_Venues_Grounds_Maintenance_(Addendum_#3_Revision).pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

INVITATION FOR BID (IFB)

IFB24-0364

ORLANDO VENUES GROUNDS MAINTENANCE

The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.

CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE

https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement

City of Orlando

INVITATION FOR BID (IFB)

ORLANDO VENUES GROUNDS MAINTENANCE

TABLE OF CONTENTS

1. INTRODUCTION

2. SUBMITTALS

3. GENERAL INFORMATION

4. SCOPE OF WORK

5. SPECIAL TERMS AND CONDITIONS

6. VIRTUAL OPENING

7. STANDARD TERMS AND CONDITIONS

8. VENDOR QUESTIONNAIRE

9. PRICING PROPOSAL

10. ELECTRONIC PRICING FORM(S) INSTRUCTIONS

Attachments:

AA - Exhibit 1 - CWS Parking Map

Orlando Venues Grounds Maintenance

1. INTRODUCTION

1.1. Summary

The City of Orlando, Florida (City) is seeking bids from qualified firms to provide grounds maintenance at Orlando Venues and other areas as designated by the Executive Director of the Orlando Venues (hereinafter referred to as “Director”), or their designee.

1.2. Background

The City of Orlando is a 111.2 square mile area that covers a total of 71,140 acres. With its central location in the region and the State, Orlando is easily accessible from Interstate

4, Florida Turnpike, East/West Expressway and the Beach Line Expressway.

The Mission of the City of Orlando is to enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner.

Orlando Venues is a Department of the City of Orlando, Florida. Orlando Venues

Facilities presently include the Kia Center, Camping World Stadium (CWS), Tinker Field, and McCracken Field. Facilities may be removed or added to Orlando Venues and other

City owned property used or managed by Orlando

Venues.

The Kia Center, opened in October 2010, is the home of the Orlando Magic NBA basketball team, Orlando Predators, Orlando Solar Bears, as well as collegiate and other professional sports, and also features family shows, concerts, and more. Designed by world-renowned architects and facility design specialists, the Arena has a seating capacity of 20,000 for basketball and up to 20,000 for concerts. The Orlando Magic is a key partner in this venue with specific areas of the arena under their direction, and will be deeply involved in the selection of Contractor(s) and the ongoing review of the performance of the selected Contractor(s), under the resultant contract.

The Camping World Stadium hosts events such as college and professional sporting matches/games, concerts, festivals, consumer shows, and hospitality events. Also a part of the complex is Tinker Field, other multi use fields and parking lots.

1.3. Contact Information

Direct all questions and inquiries to the following:

Angela L. Thomas, MBA, CPPB

Senior Purchasing Agent

400 S Orange Ave

4th Floor Purchasing

Orlando, FL 32801

Email: angela.thomas@orlando.gov

Phone: (407) 246-2563

Department:

Orlando Venues mailto:angela.thomas@orlando.gov tel:(407)246-2563

1.4. Timeline

Issue Date May 10, 2024

Pre-Bid Conference (Non-

Mandatory)

May 23, 2024, 3:00pm

JOIN THE VIRTUAL PRE-SOLICITATION

CONFERENCE.

Online:

https://teams.microsoft.com/dl/launcher/lau ncher.html?url=%2F_%23%2Fl%2Fmeetup join%2F19%3Ameeting_ZDA5ODcxYjAtZj

NlMS00ZDcyLTkxNGEtNThjMWRkNWY5Z

DYz%40thread.v2%2F0%3Fcontext%3D%

257b%2522Tid%2522%253a%25227594d a9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2

522%253a%2522385cb248-c330-4435-a71e-

09af2b540b01%2522%257d%26anon%3D true&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-

9bfe-eddc196498a5&directDl=true&msLaunch=t rue&enableMobilePage=true&suppressPro mpt=true

Call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 168 323 685#

Cut-off date for Questions by

Bidder

June 3, 2024, 5:00pm https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZDA5ODcxYjAtZjNlMS00ZDcyLTkxNGEtNThjMWRkNWY5ZDYz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=dbba3b42-1937-4f04-9bfe-eddc196498a5&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true

Bid Due Date and Time June 27, 2024, 2:00pm

JOIN THE VIRTUAL OPENING.

Online:

https://teams.microsoft.com/dl/launcher/lau ncher.html?url=%2F_%23%2Fl%2Fmeetup join%2F19%3Ameeting_OTkzOTViNzItMW

JhZC00YTcwLWI2OGQtZDc5YTk4NTM0N

GI3%40thread.v2%2F0%3Fcontext%3D%

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522%253a%2522385cb248-c330-4435-a71e-

09af2b540b01%2522%257d%26anon%3D true&type=meetup-join&deeplinkId=936068a4-e63e-4486-afc6-

61ecb29ccb0d&directDl=true&msLaunch=t rue&enableMobilePage=true&suppressPro mpt=true

Call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 867 624 50# https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTkzOTViNzItMWJhZC00YTcwLWI2OGQtZDc5YTk4NTM0NGI3%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=936068a4-e63e-4486-afc6-61ecb29ccb0d&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTkzOTViNzItMWJhZC00YTcwLWI2OGQtZDc5YTk4NTM0NGI3%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=936068a4-e63e-4486-afc6-61ecb29ccb0d&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true 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2. SUBMITTALS

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the e-procurement Portal by the Due Date and time. The City shall not be responsible for any submission delays or failures caused by any occurrence. Respondents are expected to examine this solicitation, specifications, associated drawings, if any, and all instructions. Failure to do so will be at the

Respondent's risk.

Each Respondent shall furnish the information required on each response/submittal form and each accompanying sheet thereof on which an entry is made.

The following items must be completed and uploaded as part of your electronic submittal and are contained in the Vendor Questionnaire Section. Failure to complete and return required forms may result in your bid being deemed non-responsive and not considered for award.

A. Pricing - All prices shall be entered online through the City's e-Procurement portal.

B. Attachment A - References. This form must be downloaded, completed, and uploaded as a part of the submittal.

C. Attachment B -Respondent's Certification Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

D. Attachment C - Contract and Acceptance Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

E. Attachment D - Conflict of Interest Disclosure Form. This form must be downloaded, completed, signed, and uploaded as a part of the submittal.

F. Attachment E - Confidential and/or Proprietary Information Exemption Form.

This form must be downloaded, completed, signed, scanned, and uploaded as a part of the submittal.

G. Attachment F - Minority/Women-Owned Business Enterprise Participation Form.

This form must be downloaded, completed, and uploaded as a part of the submittal.

H. Attachment G - Veteran Business Enterprise Participation Form. This form must be downloaded, completed, and uploaded as a part of the submittal.

I. Attachment H - Site Investigation Affidavit Form. This form must be downloaded, completed, and uploaded as a part of the submittal.

J. Attachment I - Contractor Personnel Listing. This form must be downloaded, completed, and uploaded as a part of the submittal.

K. Attachment J - Equipment Listing. This form must be downloaded, completed, and uploaded as a part of the submittal.

L. Current W9 - Must be dated less than 1 year old.

M. Proof of insurance - If applicable, please refer to Section 5 – Insurance

Requirements

Respondents shall register on the City’s e-Procurement Portal. Once registered, Respondents may view and click "Follow" to be a Prospective Respondent for this solicitation and will appear on the Follower’s list. Respondents that fail to Follow this project will not receive automated Addenda notifications, nor will they be able to submit a response in the Portal, and therefore will be unable to participate, nor be considered for this solicitation. Respondents must click “Draft Response” to properly begin and submit a response in the Portal.

The City will accept responses to this solicitation electronically via the e-Procurement

Portal until 2:00 PM on Thursday, June 27, 2024. Responses received after the scheduled due date and time for submission will not be accepted. Responses submitted in any other format other than via the City's e-Procurement Portal, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted, nor considered. The scheduled due date and time for submission will be scrupulously observed.

Neither the City, nor the Software Administrator will be held responsible for untimely submissions due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, use of a malfunctioning electronic device, or the like. Respondents shall be solely responsible for ensuring the capability of their computer system while responding to this solicitation, and for the stability of their internet service. Uploading large documents may take significant time depending on the size of the file(s) and the Internet connection speed that the

Respondent is using to submit a response. Failure of the Respondent to successfully submit an electronic response before the deadline indicated herein shall be at the

Respondent’s sole risk, and no relief will be given for late and/or improperly submitted response. Once file(s) have been uploaded and the Submission Status shows as

“Submitted” the submission is complete. At that point, the Respondent will also receive an email confirmation from the Portal.

Respondents may withdraw their submittal electronically via the Portal at any time prior to the scheduled due date and time for submission.

3. GENERAL INFORMATION

3.1. SOLICITATION INFORMATION

The City’s Procurement and Contracts Division is the official source to obtain information relating to City of Orlando procurements. It is incumbent on the Respondent to obtain current response/submittal and award information prior to and after the scheduled opening date of a solicitation. Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a solicitation. You may obtain award and other solicitation information in a variety of ways, such as:

• Solicitation documents are available for download from the City's e-Procurement

Portal ("Portal"):

You may access solicitation information by visiting the City’s Portal by clicking on the following link: https://procurement.opengov.com/portal/orlando

• You may also contact the Procurement and Contracts Division at (407) 246-2291 or visit us during normal business hours, to obtain award information and other documents at:

City of Orlando

Procurement and Contracts Division

400 South Orange Avenue, Fourth Floor

Orlando, Florida 32801

Please remember, email notification is provided as a courtesy to our Respondents, but it is the Respondent's responsibility to check with the City of Orlando’s Portal at:

https://procurement.opengov.com/portal/orlando for current solicitations and other procurement information.

We appreciate your interest in doing business with the City of Orlando.

3.2. CONTRACT TERM

It is the intent of the City to award a Contract for a one (1) year term to begin upon approval and execution by the City. The Contract may, by mutual assent of the parties, be renewed for four (4) additional twelve (12) month periods or portions thereof, up to a cumulative total of sixty (60) months.

3.3. SCHEDULE

The Timeline Section of this solicitation contains the scheduled calendar of events with important dates and times for this Solicitation. Dates and times are subject to change by the City’s Chief Procurement Officer (CPO) or designee, at their sole discretion. If the

Procurement and Contracts Division determines that it is necessary to change these https://procurement.opengov.com/portal/orlando https://procurement.opengov.com/portal/orlando dates or times prior to the Solicitation Due Date, the change will be announced via an addendum.

3.4. PRE-SOLICITATION CONFERENCE

The purpose of a Pre-Solicitation Conference is to review and discuss the solicitation (and any addenda) as published. A representative from the Procurement and Contracts

Division and a technical representative from the using department will be present to discuss the solicitation.

4. SCOPE OF WORK

4.1. INTRODUCTION

The services described herein shall be performed by the Contractor on a regularly scheduled basis as directed by the City representative, and specified herein, at the Kia

Center, Camping World Stadium, and Tinker Field Facilities. The personnel who perform these services shall be under the sole responsibility of the Contractor, and shall be competent, experienced, courteous, neatly dressed and skilled in lawn, plant, and grounds maintenance. Personnel shall be supervised at all times. Verification of the work must be made by the Contractor and the City's representative, hereinafter referred to as

"Director" or their designee. To maintain continuity, the same crew should perform the required maintenance operations throughout the year. This will assure the City that maintenance personnel remain familiar with the maintenance specifications, the site, and any changing conditions. Any changes in replacement personnel shall be requested in writing to the Director, with 30 days advanced notice, for their approval.

Any errors or omissions found in this document shall be brought to the attention of the

Director. Failure to do so shall not relieve the Contractor of these errors or omissions and of fulfilling the spirit of the contract and consistent grounds maintenance.

Any substitutions in the work schedules or of material shall be submitted in writing to the

Director, for approval. No changes or substitutions will be allowed without written permission from the City.

All services shall be provided in accordance with the requirements published within this solicitation and any addendums thereto.

All locations are to be accepted in an “as-is condition” as of the signing of the resultant contract.

4.2. BACKGROUND AND STATISTICAL INFORMATION:

The City of Orlando is a 111.2 square mile area that covers a total of 71,140 acres. With its central location in the region and the State, Orlando is easily accessible from Interstate

4, Florida Turnpike, East/West Expressway and the Beach Line Expressway.

The Mission of the City of Orlando is to enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner.

Orlando Venues is a Department of the City of Orlando, Florida. Orlando Venues

Facilities presently include the Kia Center, Camping World Stadium, Tinker Field, and

McCracken Field. Facilities may be removed or added to Orlando Venues and other City owned property used or managed by Orlando Venues.

The Kia Center, opened in October 2010, is the home of the Orlando Magic NBA basketball team, Orlando Predators, Orlando Solar Bears, as well as collegiate and other professional sports, and also features family shows, concerts, and more. Designed by world-renowned architects and facility design specialists, the Arena has a seating capacity of 20,000 for basketball and up to 20,000 for concerts. The Orlando Magic is a key partner in this venue with specific areas of the arena under their direction, and will be deeply involved in the selection of Contractor(s) and the ongoing review of the performance of the selected Contractor(s), under the resultant contract.

The Camping World Stadium hosts events such as college and professional sporting matches/games, concerts, festivals, consumer shows, and hospitality events. Also a part of the complex is Tinker Field, other multi use fields and parking lots.

4.3. MANDATORY REQUIREMENTS

The Bidder, at the time of their submission, must have current employees (NO third party subcontractors are allowed for these requirements), having in good standing, licenses for each of the following requirements: Copies of each employee’s licenses are due at the time of submission, and indicated on ATTACHMENT “N” – Personnel LISTING.

A. AQUATIC PEST CONTROL OR AQUATIC HERBICIDE LICENSING:

Aquatic Pest Control is "applicable to individuals using or supervising the use of restricted use pesticides used or applied to any standing or running water, including banks or shorelines.

Certified aquatic herbicide applicators may be licensed as either public applicators or commercial applicators. These are the major differences: (Either are acceptable)

1. A public applicator is a licensed applicator employed by a public or governmental agency. A public applicator license is only valid when performing work for the public or governmental agency.

2. A commercial applicator is a licensed applicator who is licensed to apply restricted-use pesticides on any property provided they are certified in the category for which the applications are made.

A. LAWN AND ORNAMENTAL PESTICIDE APPLICATORS:

Ornamental and Turf Category (Chapter 487)

All persons who apply or supervise the application of restricted-use pesticides to agricultural areas, industrial areas, and any outdoor areas not associated with buildings or public health pest control must have a pesticide applicator license issued by the Bureau of Licensing and Enforcement/Pesticide Certification Section.

4.4. MINIMUM REQUIREMENTS

A. Three (3) years of commercial grounds maintenance experience, within the last five years, similar to the specifications herein.

B. Combined grounds maintenance properties serviced totaling 50 acres or greater.

C. Contractor shall own or lease commercial equipment that the City considers sufficient to provide grounds maintenance services as specified. Commercial mowing equipment shall include front deck, zero turn radius, stand-on and/or walk behind mowers. Equipment shall also include commercial gas powered string trimmers, gas blowers, edgers, and shrub trimmers. Equipment shall be kept in good working order at all times. Proposed equipment shall be documented in the Equipment List attached in Forms and Submittal

Documents. Bidder shall submit additional pages as necessary to document the equipment.

Grounds maintenance experience and property acreage serviced shall be documented in

References, of the Bidder’s Questionnaire, attached in Forms and Submittal

Documents. Bidder shall submit additional pages as necessary to document the experience and property acreage serviced.

4.5. SCHEDULE

Throughout the year, operations such as mowing, trimming, clean-up, etc., shall be ongoing. The work schedules, as specified herein, outline specific tasks to be accomplished during each month, and shall be determined by the City

Representative. The Contractor shall submit any required changes to the City for approval.

4.6. LAWN CARE SPECIFICATIONS

Mowing:

A. Mowing shall be performed once per week. Orlando Venues may change the date and times this is done, due to events.

B. Turf areas will be cut to a height of no more than three (3) inches, and no less than two and one-half (2 ½) inches. Turf areas will not be permitted to grow higher than four (4) inches tall.

C. Mower blades must be kept sharp at all times.

D. Mowers must be free of debris from other job sites to prevent contamination with weed seeds, diseases, and insects.

E. Contractor will not be required to bag grass clipping, but will be required to keep grass clippings out of adjacent shrub, flower and tree beds, mulched areas, roads, sidewalks , and hardscapes. The Contractor will rake any clippings that clump due to moisture.

F. Multiple mowing patterns will be employed to ensure an even distribution of the clippings and to prevent ruts caused by mowers.

Turf Edging:

A. All turf edges (hard and soft) will be edged at the same frequency as mowing.

B. Only vertical edging will be accepted.

C. Edging equipment shall be equipped with the manufacturer’s safety deflectors.

Debris Removal:

A. Debris in turf areas and planting beds shall be removed prior to mowing.

B. All hardscapes littered during the mowing and trimming process shall be cleaned immediately.

C. All roads, sidewalks, and hardscapes shall be free of lawn and plant debris after weekly service.

Turf Fertilizer:

A. Granular fertilizer will be applied to turf according to industry standards.

Turf Watering:

A. Automatic irrigation systems will be monitored weekly to provide adequate water to the turf root zone, and adjusted as needed.

B. Inspect irrigation components once per month for adjustment and damage. Report damage to City staff.

C. Irrigation damaged by the Contractor will be repaired within 24 hours, at no charge to the City.

Weed, Insect and Disease Control:

A. Treat turf and landscape beds for weeds and insects, in accordance with industry standards..

B. Inspect turf and landscape beds every week for disease, and report damage to staff.

C. Personnel shall carry any necessary qualifications and/or licensure required by law. All chemicals shall be used in accordance with Federal, State, and local directives governing environmental control, and carry an EPA Approval Number.

Completion of Work:

A. The City will allow the Contractor to complete any clean up or catch up by the end of the second cycle (week) if building schedule permits. The Contractor is not allowed to charge any additional fees and /or related disposal fees for clean up or catch up of the cycle sequence.

NOTE: Contractor is required to submit Safety Data Sheets (SDS) for products being used prior to any application of any chemical pesticides, herbicides, fertilization or other product as required by law.

4.7. PLANT BEDS, SHRUBS, WOODY ORNAMENTALS, AND GROUNDCOVERS.

Ornamental Grass:

A. Ornamental grass will be pruned in mid-February, to a height of 12” above the mulch level. All debris will be removed. Grasses will be fertilized immediately after trimming. Additional fertilizer will be applied according to industry standards..

Edging and Trimming:

A. Groundcovers will be confined to plant beds, by weekly trimming of the hard and soft edges.

Insect and Disease Control:

A. Plants will be treated chemically as required, to maintain the health of the plant, including treatment for insects and diseases.

Weed Control:

A. Open ground between plants shall be maintained free of weeds, and inspected weekly. Any damage as a result of use of chemicals is the responsibility of the

Contractor to remedy or replace.

Fertilization:

A. Granular fertilizer will be applied according to industry standards, and distributed uniformly throughout the area under the canopy.

Mulching:

A. The Contractor shall include in the contract, the cost of one replacement of all areas of mulch, to a total depth of 3” of pine bark, two times per year; once in the spring, and once in the fall. All mulch shall be pine bark nuggets, unless otherwise requested. Old mulch shall be removed before the installation of new mulch in the fall, and a top dressing provided in the spring. Optional pricing on the Pricing Proposal for mulch, other than pine bark nuggets, shall be priced as the additional cost over the standard pine bark nuggets, for each optional mulching choice.

4.8. TREE AND PALM TRIMMING

MUST COMPLY WITH REGULATIONS

The following latest revisions of regulations listed below shall be applicable to this

Contract. The Contractor shall be responsible for the familiarization and complete compliance with these regulations.

o A-300 International Society of Arboriculture (ISA) o ANSI- Z- 133.1 American National Standards Institute Safety Requirements for Pruning, Trimming, Repairing, Maintaining, and Removing Trees and for

Cutting Brush o City Ordinance Tree Protection Ordinance o OSHA Occupational Safety and Health Administration, 29CFR Parts

1910.269, 1910.28 and 1910.33

A. The Contractor shall furnish all supervision, labor, tools, equipment, expertise, and material necessary to perform tree pruning and tree removal services:

B. The Contractor shall have or be able to rent, a bucket truck (50-foot minimum) and a chipper (75 hp “horsepower” minimum), per crew.

C. All equipment to be used and all work performed must be in full compliance with the most current revision of the American National Standards Institute Z-133.1 which outlines the safety requirements for pruning, trimming, repairing, maintaining, removing trees and for cutting brush. These standards must be met when performing any assigned work.

D. All equipment must be properly maintained, and is subject to inspection by the

City. Any equipment deemed inoperable or unsafe must be removed from the premises. All equipment shall meet both the American Standard Safety

Specifications and OSHA requirements. All aerial lift trucks will carry current safety inspection documents, including structural and dielectric tests.

SCOPE OF WORK

A. Remove all sucker growth as it appears (sucker growth are shoots that sprout upward from the base of the trunk), except for trees intended to screen the view of the area. Remove any limbs, that in the opinion of the City, pose a threat to public safety.

B. Straighten, as necessary, any trees which are leaning, by adjusting or installing guy wires, or if necessary, by replanting to plumb condition. Should guy wires inadvertently break or be removed, the Contractor shall re-install or repair guys in same manner as original installation. Guys shall not be removed until tree is completely stabilized.

C. Clearance trimming: Removal of limbs up to a predetermined height of seventeen (17) feet over streets, and from nine (9) feet over sidewalks, pedestrian walkways, streets, and bicycle paths. This also requires clearing streetlights so the light casts down on the street below, clearing of traffic signs and traffic signals. Large limbs shall be cut with a saw.

D. The Contractor shall remove all dead wood and any structurally weak limbs and/or conflicting limbs using proper removal techniques to avoid ripping or tearing of the bark. Large wood should be roped or bundled or handled in such a way that no subsequent damage is done to the tree or its surroundings.

E. Dead limbs are to be removed and hauled away from job site as per A-300 ISA standards. Remove any limbs over the right-of-way of City streets, pedestrian walkways, or bicycle paths, which would pose a threat to public safety. Any large limbs shall be cut with a saw and removed from the premises.

F. Damages to any tree during the performance of the work specified herein shall be reported to the City for evaluation, and instruction for dealing with the damage.

G. Palm Pruning: Remove only dead (totally brown) fronds, seed heads, and loose boots (petiole bases). Do not prune palms above “9:00 and 3:00” proportions;

i.e., the bottom edge of the palm tree crown will make a horizontal line from

“9:00” on the left side to “3:00” on the right side. This means no “hurricane cuts”, “carrot tops”, or “fountains”. Fronds which are not totally dead shall be left on the tree. These fronds are important sources of nutrient recycling to the palm.

H. Any damages to City or private property that is caused by the Contractor, shall be corrected, fixed, or replaced by the Contractor, at the sole expense of the

Contractor.

4.9. GUARANTEE OF PLANT MATERIAL

A. Other than annuals, any plant materials purchased from, and installed by the

Contractor, shall have a guarantee for one (1) year after the final inspection and acceptance of the work. Following this period and any extensions of time for replacement materials, the Contractor shall guarantee and replace at no additional cost to the City any plants which (in the opinion of the City) fail to maintain a healthy, vigorous condition, due to negligence or pruning. Replacements shall be with high quality plant material of the same size as that originally installed.

B. The City shall make random inspections of all plantings to assure a high quality of appearance of the plants.

C. The Contractor shall be responsible for treating problem plant material and submitting an outline to the City of immediate steps to correct problems or improve performance of the plants.

4.10. RETENTION AREAS, PONDS

Retention areas and pond edges are to be maintained during each cycle. All trash and debris will be removed from the water's edge.

As Needed: The land surface area within Lake Beardall: all trash and debris will be removed from the water, and to include the small land mass. This may require a boat to access. It is the Contractor's responsibility for cutting the area and keeping the water free of trash, debris, and over growth. This will be completed as needed, upon request.

4.11. IRRIGATION SYSTEM

The City will be responsible for the maintenance and operation of the irrigation / sprinkler systems. The Contractor shall promptly notify the City Representative of any system needing repair or maintenance. Any damage caused by the Contractor will be repaired or replaced at the expense of the Contractor.

4.12. SAFETY

A. All materials and performance of work shall meet all Federal, State and Local

Health and Safety laws. Material Safety Data Sheets must be submitted, upon request, for approval of all supplies and chemicals intended for use in the performance of the Contract. All chemicals to be used in performance of the

Contract shall carry an EPA approval number.

B. Contractor shall provide and require the wearing of protective clothing, mask, eye protection, etc., during any operation, as required or directed by applicable laws, regulations or ordinances, and/or directions of manufacturers of material or equipment.

C. All equipment must be properly maintained and is subject to inspection by the

City. Any equipment deemed inoperable or unsafe shall be removed from the premises. All equipment must meet Occupational Safety and Health

Administration (OSHA) requirements.

D. The Contractor shall adequately protect workers, adjacent property, and the public. The Contractor shall take all necessary precautions for the safety of employees, City employees, and the general public.

E. The Contractor shall be solely and completely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. The Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to all employees on the work site and other persons including, but not limited to, the general public who may be affected thereby. Guards on mowers must be kept down at all times. Employees using string trimmers and edgers must wear safety glasses at all times.

4.13. INSPECTIONS AND OBSERVATIONS

A. The Director will make periodic reviews of the entire site to evaluate the

Contractor's performance. The Contractor will, at the sole discretion of the

Director, make necessary repairs and adjustments required to fulfill the obligations and conditions of the Contract.

B. Contractor personnel are expected to conduct themselves in a courteous manner, performing their functions with the appropriate professionalism.

4.14. ATTIRE AND CONDUCT

Contractor's employees shall wear Contractor furnished uniforms with logos affixed thereon that clearly identify the Contractor's company name. Contractor uniforms are subject to the approval of the Orlando Venues Executive Director or designee. Tank tops and mid-drift shirts are not acceptable. Contractor personnel shall be neat in appearance, courteous, and perform their functions with the appropriate professionalism. Director may request any non-conforming personnel, including supervisors, to be removed from working on premises.

5. SPECIAL TERMS AND CONDITIONS

5.1. AVAILABILITY OF PARTS/SERVICE FACILITIES

The City of Orlando reserves the right to consider the availability of parts and service facilities for the equipment offered. The failure of the Respondent to maintain a sufficient line of parts to service the equipment may be cause for rejection of the submittal/response.

5.2. REPORTING

The Contractor is required to submit a mandatory monthly written report on or before the twenty-fifth day of each month. This report should contain general reporting requirements, which will be in checklist form. Necessary support documentation or additional notes regarding these items should be attached to the report.

Reports and invoices are due before the end of each month. They should include:

A. Invoice for Month's work.

B. Copy of detailed Employee Task Reports.

C. Report on health and vitality of plants.

D. General condition of area under contract.

E. Notes on vandalism.

F. Repair or replacement recommendations.

G. Proposed maintenance and planting program for next month.

H. Notes as to damaged sprinkler system or areas not properly working with locations, I. Other information as required.

Payment for monthly services will not be made before a complete report is received and approved by the Director or his designee.

The maintenance supervisor shall maintain close contact with the City's Representative or designated alternate, so he/she may be fully aware of the Contractor's operation and may verify and observe that the work being performed is in accordance with the

Contract. Any items needing immediate follow up must be brought to the attention of the

Director or his designee promptly when found

Submission of requested Reports is the responsibility of the Respondent, without prompting or notification by the City. The Respondent will submit by email the completed reports to the Purchasing Agent identified in the Contract.