Ordering_Services.pdf
PDF 26 KB Posted
- Attached to
- Ordering Services
- Solicitation number
- 2000018465
- Issued by
- Mower County, Minnesota
About this file
This is a Request for Proposal (RFP) issued by the State of Minnesota's Office of State Procurement seeking to establish an ongoing contract with one or more contractors to provide ordering services exclusively for clients in the Minnesota Sex Offender Program (MSOP) at Moose Lake and St. Peter Correctional Facilities. The contractor(s) must supply ordering services and products while maintaining adequate staffing for customer service, order execution, order support, and overall contract management. The solicitation opened on July 15, 2026, and closes on August 5, 2026, at 3:00 p.m. Prospective responders must submit written questions by the end of business on July 20, 2026, to Jennifer Bartle at jennifer.bartle@state.mn.us, with responses provided via addendum. All responses must be submitted electronically through the Supplier Portal; non-electronic and email submissions will not be accepted. The State reserves the right to award multiple contractors if deemed in its best interest.
Responders must complete and submit all required attachments, including RFP content, RFP attachments, the sample contract with exhibits, and Exhibit D: Price Schedule. The solicitation evaluates small business status according to Minnesota's Office of State Procurement size standards and inquires whether companies qualify for the State's Small Business Procurement Program based on ownership by racial minorities, women, individuals with substantial physical disabilities, veterans, or service-disabled veterans, or location in economically disadvantaged counties. Specific pricing information and cost structures are to be detailed in the submitted Exhibit D: Price Schedule. No information regarding incumbent contractors, current funding sources, or contract term length and renewal options is provided in this solicitation document.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Exhibit_D_Price_Schedule_Event_18465.xlsx | XLSX spreadsheet | |
| Event_18465_RFP_C-1154.pdf | ||
| Event_18465_RFP_SampleContractandExhibits_C-1154.pdf | ||
| Attachment_G.pdf | ||
| Event_18465_RFP_Attachments_C-1154.pdf |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
The State of Minnesota (State) is seeking to establish an ongoing contract with a Contractor(s) to provide ordering services for clients committed to the Minnesota Sex Offender Program (MSOP) Only.
The Contractor(s) must be able to provide ordering services and products to the Moose Lake and St. Peter Correctional Facilities only. The Contractor(s) must also provide adequate staff for customer service, order execution, order support and overall contract management. The State reserves the right to award multiple Contractors if the State believes that is in the State’s best interest.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation Must be submitted in writing to jennifer.bartle@state.mn.us no later than end of day, July 20, 2026. All questions received by the cutoff date and time will be responded to via an addendum.
Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE.
Event comments and ATTACHMENTS:
REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFP Content
2. RFP Attachments
3. RFP Sample Contract and Exhibits Responders must complete and submit all attachments.
General Comments
- REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFP Content
2. RFP Attachments
3. RFP Sample Contract and Exhibits
4. Exhibit D: Price Schedule
Responders must complete and submit all attachments. If a Responder needs assistance with entering their proposal, they may contact the Vendor Assistance Help Desk at (651) 201-8100, option #1, and then option #1 again.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Event Details
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000018465 Sell RFx 1 Event Round Version 1 1 Event Name Ordering Services Start Time Finish Time 07/15/2026 15:00:00 08/05/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000018465 Sell RFx 2 Event Round Version 1 1 Event Name Ordering Services Start Time Finish Time 07/15/2026 15:00:00 08/05/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000018465 Sell RFx 3 Event Round Version 1 1 Event Name Ordering Services Start Time Finish Time 07/15/2026 15:00:00 08/05/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Complete Exhibit D: Price Schedule Comments:
- Complete Exhibit D: Price Schedule
Question Response Have you attached all of the attached documents?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000018465 Sell RFx 4 Event Round Version 1 1 Event Name Ordering Services Start Time Finish Time 07/15/2026 15:00:00 08/05/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000018465 Sell RFx 5 Event Round Version 1 1 Event Name Ordering Services Start Time Finish Time 07/15/2026 15:00:00 08/05/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Complete Exhibit D: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 07/26/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000018465 Sell RFx 6 Event Round Version 1 1 Event Name Ordering Services Start Time Finish Time 07/15/2026 15:00:00 08/05/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000018465 Sell RFx 7 Event Round Version 1 1 Event Name Ordering Services Start Time Finish Time 07/15/2026 15:00:00 08/05/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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