Ordering Instructions.pdf
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- Solicitation number
- W9123826RA009
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This document outlines the ordering procedures for task orders under a Multiple Award Task Order Contract (MATOC). Proposals for each task order are requested in writing by the Contracting Officer and must include the proposal due date, general scope of work, work location, technical requirements, and performance timeframes. All MATOC holders receive task order RFPs on a fair opportunity basis. Task orders may be awarded using lowest price evaluation or best value analysis, including trade-off or lowest price technically acceptable (LPTA) methodologies. Contractors must submit firm fixed price proposals in writing to the Government Point of Contact by the specified deadline. The Contracting Officer may require price breakouts itemized by material, labor, equipment, profit, and overhead in unlocked, editable Microsoft Excel format, with supporting documentation submitted in Adobe PDF.
Fair opportunity requirements apply to all task orders exceeding $2,500.00 and must be competed on a basis consistent with FAR 16.505(b)(1)(iii)(B) unless a written justification waives competition under FAR 16.505(b)(2). Contractors respond in writing to express interest in submitting proposals; if multiple contractors indicate interest, the task order is competed unless specified exceptions apply. If all contractors decline, the Contracting Officer may select the best qualified contractor. Limited protest rights exist under FAR 33.1, restricted to protests claiming scope, period, or maximum value increases, or for DoD, NASA, or Coast Guard orders exceeding $25 million. A Task Order and Delivery Order Contract Ombudsman, Richard L. Jenkins, reviews complaints to ensure fair opportunity compliance and can be reached at 7701 Telegraph Road, Alexandria, VA 22315-1000, or (202) 761-1000.
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ORDERING PROCEDURES FOR TASK ORDERS
Proposals for each task order shall be requested in writing by the Contracting Officer. Such requests for proposals shall not be interpreted as a Notice to Proceed with the work.
A Government request for proposal will delineate (1) Proposal due date (2) general scope of work; (3) location of work; (4) technical requirements which supplement or complement those contained in Specifications. (5) time period(s) within which the work must be performed.
Task order RFPs will be provided to all MATOC holders for fair opportunity. Task orders may be awarded based on lowest price or evaluated utilizing the best value continuum: trade-off or lowest price technically acceptable (LPTA). The contractor shall prepare a firm fixed price proposal to perform the work and submit the proposal in writing to the Government POC within the time specified in each request for proposal.
The Contracting Officer may require the Offeror to furnish a price breakout, itemized in terms of material, labor, equipment, profit, and overhead, in an unlocked, editable Microsoft Excel format. Supporting documentation and other records necessary to permit an adequate evaluation of the proposed price may be submitted in Adobe PDF.
Contractors will be given a fair opportunity to be considered for each Task Order in excess of $2,500.00 (per FAR 16.505). Additionally, each Task Order exceeding the simplified acquisition threshold shall be placed on a competitive basis in accordance with FAR 16.505(b)(1)(iii)(B), unless supported by a written determination that one of the circumstances described at FAR 16.505(b)(2)(i) applies to the order and the requirement is waived on the basis of a justification that is prepared in accordance with FAR 16.505(b)(2)(ii)(B).
The Contractor will be requested to respond “yes” or “no” in writing to express its potential interest in submitting a proposal in answer to each Task Order RFP. If more than one Contractor responds “yes” to performing a requirement, the task order shall be competed as outlined above, unless one of the exceptions detailed in the following subparagraphs applies. If all Contractors respond “no,” the KO may select the Contractor believed to be best qualified and best positioned to perform the task order. Exceptions to Fair Opportunity are addressed in FAR 16.505(b)(2).
Per FAR 16.505(a)(10)(i), no protest under FAR 33.1 is authorized in connection with the issuance or proposed issuance of an order under a Task Order contract except for: 1) a protest on the grounds that the order increases the scope, period, or maximum value of the contract, or 2) For DoD, NASA or the Coast Guard, a protest of an order valued in excess of $25 million. (10 U.S.C. 2304c(e)).
Per FAR 16.505(b)(8) A Task Order and Delivery Order Contract Ombudsman is responsible for review of complaints to ensure that all Contractors are afforded a fair opportunity to be considered, consistent with the procedures set forth in the contract. The ombudsman for Task
Orders awarded under this contract is Mr. Richard Jenkins, and he may be reached at the following address:
Richard L. Jenkins TO/DO Ombudsman 7701 Telegraph Road Alexandria, VA 22315-1000
PH: (202) 761-1000
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