Summary of Open Shelf Filing Specifications for Maine Courts

This document contains specifications for an open shelf filing supplies contract for the Maine Court system for calendar year 2013. The contract encompasses the provision of specialized filing products including PFE-32 Gray 25pt type 2 pressboard expander folders with two fasteners, MR15213 14pt manila double ply end tab file folders with measurements of 9 1/2 x 12 1/4 inches including end tabs, Mylar labels, 3-inch black arch-ring docket binders measuring 8 x 11 inches, and A-Z binder indexes with 3-hole black tabs. The contract requires production services including pre-labeling of folders and delivery to all court locations statewide. The contractor must deliver all ordered materials no later than December 1, 2012, to the designated court locations. The contract specifies that folders must be 14pt Jeter stock two tab folders with Mylar labels, and all numbering must follow a four-digit system format.

The contractor is responsible for all product costs, shipping, handling, and labor charges associated with the contract. No substitutions of specified products are permitted unless sample items are submitted and approved by the court. The vendor must possess the capability to pre-label folders according to court-provided instructions and demonstrate proper label placement procedures. The contractor is also required to provide test samples to allow the court to evaluate product durability prior to full order fulfillment. Pre-labeling services and vendor compliance with detailed label ordering instructions are mandatory contract requirements.