On_Call_Signal_Services_2022_-_Detailed_Scope.docx

May 11, 2022 On-Call Traffic Signal Services

The Village of Schaumburg Transportation Department (hereinafter Village) is seeking a qualified consultant to provide professional services and consulting advice on various issues involving village wide traffic signal operations. The Village maintains and operates traffic signals at 25 intersections and 4 signal systems throughout the village. In recent years, the village has invested in incorporating new technology such as video detection into the village’s traffic signal system at 14 of those intersections with the balance using loop detection. Although these investments have improved traffic flow, the village is seeking to achieve further improvement in the overall performance of the village’s traffic signal operations by retaining a qualified consultant to provide on-call traffic signal services.

The village uses Econolite ASC/2, Econolite ASC/3, Econolite 8000 and Econolite Cobalt traffic signal controllers, and Iteris Vantage Next Video and Vector detection systems at 14 intersections.

Overview The consultant will be responsible for performing the services including, but not limited to, the tasks listed below for each signalized intersection to ensure the traffic signals are operating effectively and efficiently. Attached to this document is a summary of the existing traffic signal inventory and a system map identifying signal and system locations.

The selected consultant will be responsible for the operation and monitoring of the Village of Schaumburg’s traffic signal systems. The consultant will provide traffic signal timing and signal coordination data and other professional services as required. The village will provide a qualified staff member to assist the Consultant in village interpretations. The services to be provided related to this Request for Proposals (RFP) are described in the Minimum Scope of Services section of this RFP. All work must adhere to Village and IDOT standards as required. If the consultant feels that additional tasks are warranted, they must be clearly identified in the consultant’s proposal.

The Consultant shall have successfully completed a minimum of three contracts of the same type and similar size to the signal improvement planning within the past five years. The proposed Project Manager shall have a minimum of three years of experience performing traffic signal services on contracts similar in scope. A list of these projects, the community and local agency contacts for stated contracts should be provided.

The contract for these services will be an on-call contract for up to three years. The initial agreement will be for a one-year period for the village’s Fiscal Year 2023, ending April 30, 2023. Two additional one-year contract extensions will be subject to annual contract renewals. Fees will be charged based on an approved schedule of rates and an annual not to exceed amount.

Minimum Scope of Services General Scope of Work

· The consultant will be expected to be pro-active in the performance of his/her duties under the agreement and to proceed and fully complete tasks effectively.

· The consultant will be expected to work closely with the Village of Schaumburg staff and its traffic signal maintenance contractor.

· All reports, documents, electronic files, printouts, charts, plans, drawing, photographs, slides, graphics, recordings, models, notes, etc. prepared for the Village will be considered the property of the Village. This information shall be made available to the Village upon request.

2. Technical Scope of Work

· System Monitoring: Check existing signal timing, functionality of video detection cameras, and coordination parameters at least once a week or upon request by the Village, either in the field (if signal is off-line), or at consultant’s office (if signal is online), within 1 business day of the time of request unless otherwise specified.

· Monitor video detection functionality and recommend maintenance to correct issues.

· Update intersection graphical displays, detectors assignments, timing-plans, etc. to ensure all information is up-to-date and provide technical support.

· Make minor adjustments of timing parameters, e.g. offsets, splits, timing plans, to improve and ensure traffic progression upon request by the Village. Signal timing charts shall be maintained in each cabinet and a copy shall be submitted to the Transportation Department.

· The consultant shall drive the system at a minimum of one time per month during the weekday peak time periods to ensure optimum performance of the system. Observations shall be made regarding progression speeds, queue clearance and green bands. A quarterly report shall be submitted to the Village with timing adjustment recommendations.

· Where available, the consultant shall perform upload and download traffic data including, but not limited to traffic volume counts from the signal systems quarterly or upon Village request.

· The consultant shall submit a monthly report on Village’s traffic signal system performance. The report shall include prudent information such as signal system coordinating, telemetry function, field observation, traffic signal timing issues, specific issues, public complaints, etc.

· Perform field reviews of re-occurring traffic signal issues and recommend solutions.

· Investigate traffic signal issues or complaints on an as-needed basis. Identify issues and recommend solutions to resolve issues.

· Coordinate with the village’s maintenance contractor and signal equipment manufacturers to resolve any outstanding issues.

· The selected Consultant must be familiar with the submittal requirements that may be required by IDOT or Cook County who may have interconnected systems with the Village. The Consultant shall coordinate on behalf of the Village, with any jurisdictions/agencies as necessary, etc. The selected Consultant shall attend, with Village staff, all appropriate meetings with other agencies involved to ensure appropriate coordination as required.

· Maintain inter-jurisdictional coordination with IDOT and Cook County, including but not limited to regional arterial traffic systems management projects.

· Annually, and as needed as a result of changing traffic patterns, update timing charts, programs and coordination of traffic signals for maximum efficiency for the benefit of the travelling public.

· Respond to citizen requests, as forwarded by Village, to address concerns or questions regarding the village’s traffic signal systems.

· As requested, advise the village on the need to upgrade traffic signal equipment including but not limited to controllers, detectors, fail-safe monitors, power supply and communications systems. Provide technical assistance to the village in completing the necessary upgrades.

· Provide technical assistance for the design and operation of traffic signals, including plan check and timing information.

· Assist staff with plan reviews, traffic studies and signal warrant analysis.

· Provide signal system evaluation, modeling and optimization

· Review signal operations for future upgrades and technologies

· Provide support for technical signal operations, signal modifications or software upgrades

· Conduct meetings with the village as needed to discuss signal issues.

· Provide preliminary estimates of cost associated with any repair or replacement of equipment.

· Any other traffic signal related projects as directed by the Village Deliverables Submittals shall include:

· A Statement of Qualifications which shall contain a list of the names and roles of each of the personnel assigned to the project, including subconsultants (not to exceed two pages).

· Resumes for the key personnel on the project (not to exceed one page each).

· Provide a table of at least three but not more than five project references for recent projects completed by the proposed project team. This table shall include:

· Project Name

· Brief Scope

· Project Manager

· Local Agency Contact Information

· A statement of project understanding describing the scope of the project and items that may require special attention or detail (not to exceed two pages).

· A statement of staff availability demonstrating the assigned staff’s capacity to provide the requested services.

· A cost table that provides hourly staffing rates for associates assigned to this project.

Transportation 101 Schaumburg Court • Schaumburg, IL 60193-1899 • (847) 895-4500 • www.schaumburg.com image1.emf