October 28, 2026

RE: 26-06 Rebid

Housing Authority of the City of Camden

2021 Watson Street, 2nd Floor

Camden, NJ 08105

On Call Electrical Maintenance & Repair Services RFP

To Whom It May Concern:

The Housing Authority of the City of Camden (HACC) will accept electronic bid submissions from qualified firms to provide On-Call Electrical Maintenance & Repair Services. Proposals must be submitted electronically through the Housing Agency Marketplace eProcurement website no later than

2:00 P.M., prevailing time, on Wednesday, November 18, 2026. Bids submitted through any other method will not be accepted.

We appreciate your interest in this project and look forward to your participation.

Sincerely, Tanesha Brown

Purchasing Agent

HOUSING AUTHORITY OF THE CITY OF CAMDEN

2021 Watson Street, 2nd Floor

REQUEST FOR PROPOSALS 26-06 Rebid

Bid Specifications

General Requirements

For:

On Call Electrical Maintenance & Repair Services

Request for Proposals (RFP) 26-06 Rebid for

Agency Contact Person: Tanesha Brown, Qualified Purchasing Agent

E-mail: Haccprocurement@camdenhousing.org

TDD/TTY: (856)831-4686

How To Obtain The RFP

Documents On The E-procurement Marketplace

1. Access ha.internationaleprocurement.com (no “www”).

2. Click on the “Login” button in the upper left side.

3. Follow the listed directions.

4. If you have any problems in accessing or registering on the eProcurement Marketplace, please call customer support at

(866)526-9266.

Pre-Bid Conference

N/A

Question Submittal Deadline Thursday, November 5, 2026, 2:00 P.M. EST.

Via Housing Agency Marketplace “ONLY” ha.internationaleprocurement.com

How To Fully Respond To This

RFP By Submitting A Bid

Submittal

1. As directed the Bid document, must be downloaded and completed and uploaded via eProcurement “Housing Agency Marketplace”

Bid Opening will be held via Microsoft Teams

Bid Submittal Return &

Deadline

Wednesday, November 18, 2026, 2:00 P.M. EST. Prevailing

Time

Microsoft Teams Meeting:

Join:

https://teams.microsoft.com/meet/2343972781003496?p=P95Gm2

02t6DfjovACy

Meeting ID: 234 397 278 100 349 6

Passcode: nr6JR9SQ

Proposals will not be received after the time specified for the opening of the Proposals. Proposals received after the hour appointed will be deemed invalid and returned unopened to the respondent.

Proposals will be held in confidence and not released in any manner until after a contract is awarded or any other action is taken by the HACC Board of Commissioners.

The right to reject any and all Proposals or to accept the proposal or any item of any proposal deemed most advantageous to the Housing Authority and to award contracts accordingly is reserved to the authority of the Board of the HACC.

NOTE: All respondents must comply with P.L. 1975, C127 signed into law June 23, 1975 and

P.L. 1977, c33 signed into law March 7, 1977 which laws are a part of the specifications in their entirety.

NOTE: Respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-

1 et seq.

mailto:jkee@camdenhousing.org http://ha.internationaleprocurement.com/ http://ha.internationaleprocurement.com/ https://teams.microsoft.com/meet/2343972781003496?p=P95Gm202t6DfjovACy https://teams.microsoft.com/meet/2343972781003496?p=P95Gm202t6DfjovACy

HOUSING AUTHORITY OF THE CITY OF CAMDEEN

RFP FOR: On Call Electrical Maintenance & Repair Services

Required with Bid

BID CHECK LIST - ITEMS WITH ASTERISK MUST BE SUBMITTED

Bidder’s Initials

Failure to Submit any of these items is MANDATORY cause for Rejection of Bid

N/A Bid Guarantee (Bid Bond, Certified/Cashier Check) with Power of Attorney for Full Amount of Bid Bond

N/A Consent of Surety (Certificate from Surety Company)

* Acknowledgement of Receipt of Addenda (To be completed if Addenda(s) are issued.

* Stockholder Ownership Disclosure Form

* Sub-Contractors Disclosure (Prior to Award, but effective at time of bid)

* Disclosure of Investments Activities in Iran

* Prohibited Russia-Belarus Activities

* Cost Proposal

Mandatory Items, Required NO LATER THAN TIME PERIOD INDICATED

Business Registration Certificate – Required by Law prior to Award of Contract (Designated Sub- Contractors are required by law prior to Award)

* Non-Collusion Affidavit

Mandatory Equal Employment Opportunity Language Exhibit A (Goods, Professional Service and General Contracts) Exhibit B (Construction)

* Required Evidence EEO/Affirmative Action Regulations Questionnaire

* Americans with Disability Act of 1990 Language

* Public Works Contractor Registration Certificate (s) for the Bidder and Designated Sub-Contractors

* License (s) or Certification (s) Required by the Specifications

N/A Certification of Available Equipment

N/A Certification of Compliance/ Significant Public Building Construction Contracts Requirements

* Political Contribution Form

* W-9

* References

* Hud Forms 5369-C, 2530, 50071,

* Statement of Bidder’s Qualifications

* Insurance – If Applicable

Name of Company\Vendor ___________________________________

Name of Proposer ________________________________ Title _________________________________

Signature _________________________________________ Date: ___________________

SECTION 1.0 INTRODUCTION

The Housing Authority City of Camden is requesting bids to furnish labor and materials to provide maintenance, repair, installation, inspection, and emergency work for electrical work at various sites on an as needed basis.

1.1 HOUSING AUTHORITY CITY OF CAMDEN BACKGROUND

The Housing Authority of the City of Camden (HACC) has been serving city residents since 1938, when its first development, Westfield Acres, opened with 514 public housing units to meet the

“household needs”. Today, the Housing Authority serves over 9,000 residents through its Public

Housing and Housing Choice Voucher (HCV) Programs. Our portfolio has grown to include 16 Asset

Management Properties (AMPs), two Rental Assistance Development Program (RADs) sites, as well as HCVs scattered throughout Camden City and County. We are proud recipients of three HOPE VI awards (McGuire Gardens, Baldwin’s Run formerly Westfield Acres, and Roosevelt Manor), two

CN Planning Grants (Branch Village and Ablett Village), and now two CNI Grants (Branch Village and Ablett Village). We also run various supportive services programs including the Watson Street

Assisted Living Program (WSALP), where senior residents can age in place, and the Success

Learning Academy, to name a few under the Watson Street Management and Development

Corporation (WSMDC) a 501(c)3.

The Authority is governed by a Board of Commissioners, which is responsible for oversight and policy setting for the Housing Authority. Planning and Management of HACC operations is the responsibility of the Executive Director.

SECTION 2.0 GENERAL INFORMATION

All proposals submitted in response to this RFP for Electrical work must comply with the requirements of this proposal as set forth herein.

Interested companies are invited to obtain a copy of the complete RFP by visiting the Housing Authority

City of Camden website: ha.internationaleprocurement.com.

Registration is required to access the documents via Housing Agency Marketplace. There is no fee associated with registration, download, proposal submission, or any other activities related to

Housing Authority City of Camden opportunities.

All questions about this solicitation must be submitted by Thursday, November 5, 2026, at 2:00 P.M. ET through Housing Agency Marketplace using the question submission function specific to this solicitation.

Questions received before the deadline mentioned above will be answered online via Housing Agency

Marketplace.

All responses to this RFP must be received by 2:00 p.m. on Wednesday, November 18, 2026, via the www.Housing Agency Marketplace.com platform. No paper or emailed responses will be accepted.

http://www.bidnet.com/

2.1 HACC’S RESERVATION OF RIGHTS

• The HACC reserves the right to reject any or all proposals, to waive any informality in the

RFP process, or to terminate the RFP process at any time, if deemed by the HACC to be in its best interests.

• The HACC reserves the right not to award a contract pursuant to this RFP.

• The HACC reserves the right to award a contract to one or more respondents pursuant to this RFP

• The HACC reserves the right to terminate a contract awarded pursuant to this RFP, at any time for its convenience upon 10 days written notice to the successful proposer(s).

• The HACC reserves the right to determine the days, hours and locations that the successful proposer(s) shall provide the services called for in this RFP

• The HACC reserves the right to retain all proposals submitted and not permit withdrawal for a period of 60 days subsequent to the deadline for receiving proposals without the written consent of the HACC Director of Contracts & Procurement.

• The HACC reserves the right to reject and not consider any proposal that does not meet the requirements of this RFP, including but not necessarily limited to incomplete proposals and/or proposals offering alternate or non-requested services.

• The HACC shall have no obligation to compensate any proposer for any costs incurred in responding to this RFP.

• The HACC shall reserve the right to at any time during the RFP or contract process to prohibit any further participation by a proposer or reject any proposal submitted that does not conform to any of the requirements detailed herein.

2.2 RESPONDENT’S RESPONSIBILITIES – CONTACT WITH HACC

It is the responsibility of the proposer to address all communication and correspondence pertaining to this RFP through the question submission feature of the RFP at Housing Agency

Marketplace.com. Proposers must not make inquiry or communicate with any other HACC staff member or official (including members of the Board of Commissioners) pertaining to this RFP.

Failure to abide by this requirement may be cause for the HACC to not consider a proposal submittal received from any proposer who may has not abided by this directive.

2.3 NON-CURABLE ITEMS

The following requirements shall be considered mandatory items to be submitted at the time specified by the contracting unit for receipt of the proposal; the failure to submit any one of the mandatory items shall be deemed a fatal defect that shall render the proposal submission unresponsive and that cannot be cured by the governing body.

1. A statement of corporate ownership pursuant to NJSA 52:25-24.2

2. A listing of sub-consultants as required by NJSA 40A:11-16

3. A document for the respondent to acknowledge receipt of any notice or revisions or addenda to the advertisement or proposal documents, or if applicable, the respondent acknowledges same pursuant to NJSA 40A:11-23.2e

Each proposal must give the full business address, business phone, fax, e-mail (if available), the contact person of the respondent, and be signed by an authorized representative as follows:

Partnerships must furnish the full name of all partners and must be signed in the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and designation of the person signing.

Corporations must be signed in the legal name of the corporation, followed by the name of the State in which incorporated and must contain the signature and designation of the president, secretary or other person authorized to bind the corporation in the matter.

Sole-proprietorship shall be signed by the proprietor.

When requested, satisfactory evidence of the authority of the officer signing shall be furnished.

2.4 PROOF OF BUSINESS REGISTRATION

N.J.S.A. 52:32-44 requires that each respondent submit proof of business registration prior to the contract award. Proof of registration shall be a copy of the respondent’s Business Registration

Certificate (BRC). A BRC is obtained from the New Jersey Division of Revenue. Information on obtaining a BRC is available on the internet at www.nj.gov/njbgs or by phone at (609) 292-1730.

Be advised, all sole-proprietors may not submit their application online and must leave time to process the application by postal service. A sample of the acceptable forms of proof of NJ Business

Registration is contained in Part III of this RFP.

N.J.S.A. 52:32-44 imposes the following requirements on respondents and all sub-consultants that knowingly provide goods or perform services for a respondent fulfilling this contract: The respondent shall provide written notice to its sub-consultants and suppliers to submit proof of business registration to the respondent. If the proposal includes the use of named sub-consultants, the Business Registration Certificates for those sub-consultants must be part of the submission package. If the selected respondent uses sub-consultants not part of the submission, prior to receipt of final payment from a contracting agency, the awardee must submit to the Housing Authority City of Camden an accurate list of all sub-consultants or attest that none was used. During the term of this contract, the respondent and its affiliates shall collect and remit, and shall notify all sub-consultants and their affiliates that they must collect and remit to the Director, New Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into this State.

http://www.nj.gov/njbgs

A respondent, sub-consultant or supplier who provides false business registration information or post award fails to provide proof of business registration for added sub-consultants shall be liable to a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration not properly provided or maintained under a contract with a contracting agency. Information on the law and its requirements is available by calling (609) 292-1730.

2.5 CAUSES FOR REJECTING PROPOSALS

Proposals may be rejected for any of the following reasons:

1. Any non-curable defects pursuant to N.J.S.A. 40A: 11-23.2

2. All proposals pursuant to N.J.S.A. 40A: 11-13.2;

3. If more than one proposal is received from an individual, firm or partnership, corporation or association under the same name;

4. Multiple proposals from an agent representing competing respondents;

5. The proposal is inappropriately unbalanced;

6. The respondent is determined to possess, pursuant to N.J.S.A. 40A: 11-4b, Prior

Negative Experience; or

7. If the successful respondent fails to enter into a contract within 21 days, Sundays and holidays excepted, or unless otherwise agreed upon by the parties to the contract to extend that time. In this case of failure, the HACC may accept the proposal of the next highest scored responsible respondent. (N.J.S.A. 40A: 11-24b)

A rejected proposal shall be DEEMED as NO PROPOSAL, and the proposal shall be returned to the respondent.

2.6 PROTESTS

Any actual or prospective Bidder may challenge a Bid specification or protest the award of a contract. In the case of a challenge to the Bid specification, such challenge must be in writing and submitted to the Contracting Officer or the designee no less than three (3) business days prior to the opening of Bids. The Contracting Officer or designees shall review the matter of the challenge and issue a written decision on the matter. Challenges filed after that time period shall be considered void and thereupon having no effect on the HACC from awarding a contract. In the case of the award of a contract, the protest must be in writing and received by the Contracting Officer or the designee within five (5) business days after the notice of the contract award, or the protest will not be considered. The Bidder shall provide the following:

1. Name, address and telephone number, email is optional of the person filing the Bid protest.

2. Indicate/specify the RFP number and the description of the solicitation.

3. Provide a detailed statement specifying the nature of the complaint.

4. Specify the form of relief being sought.

The Contracting Officer or designee shall conduct a review of the protest matter and shall issue a written decision on the matter. The Contracting Officer may, after concurrence of the

General Counsel and with approval by the Executive Director, suspend the procurement pending resolution of the protest, if it is warranted by the facts and findings discovered by the Contracting Officer or designee in the review of the protest matter.

SECTION 3.0 INTENT AND SCOPE OF SERVICES

3.1 3.1 INTENT OF THE REQUEST FOR PROPOSALS

The Contractor shall provide all necessary labor, materials, tools and equipment for maintenance, repair, replacement, refurbishment, installation, inspection and certification of electrical and other related systems at various projects of the Authority on an as needed basis.

Perform various type of electrical work involved in the repair, servicing, maintenance, installation and inspection of electrical systems and equipment, appliance, machinery, circuits etc. and other related work as required. The examples of work are as follows but not limited to:

1. Routine and Emergency electrical maintenance work such as repair / replace control equipment, electrical circuits, switches, relays, breakers and other electrical equipment like pumps, motors, compactors, fans, exhaust and ventilation fans, burner motors, zone valves, heating controls, auxiliary heating equipment etc. and any other electrical systems and equipment.,

2. Repair/ replacement of electrical wiring, conduits, switches, receptacles, GFCI, electric heaters, circuit breakers, panels in the apartments and in the buildings.

3. Repair electric ranges change elements and controls on ranges etc.

4. Repair, replace, install site lighting including lights on the buildings, poles etc. and related timers, controls, ballasts, bulbs etc.

5. Repair, replace, install electric meter, panel covers, wires, cables, bus bars etc.

6. Repair, replace and install security and fire safety equipment such as cameras, recorders, monitors, buzzer systems, alarm systems, fire panels, smoke detectors and all related equipment.

7. Repair, replace, install and service high and low voltage tension power and light feeders, generating and control equipment, relays, transformers, distribution panels, switchgears, power and control circuits, motors, pumps, switches, outlets, and other electrical wiring, cables, fixtures and appliances etc.

8. Repair, replace, install, service and maintain high voltage electrical systems and components, underground, in the manhole and on the pole networks, wiring, transformers, switch gears etc.

9. Oil, grease, replace worn parts and maintain in good working order all electrical equipment, fixtures, appliances etc.

10. Make emergency electrical repairs, trouble shoot malfunctions and breakdowns, power failures. Complete work for any defects, fire hazards or other unsafe conditions.

11. When needed work from electrical schematics, plans and specifications. Determine proper size, type and arrangements needed for the safe functioning of electrical devices, systems, circuits and equipment.

12. Apply, obtain and pay for permits and coordinate all activities, shutdowns and inspection with City of Camden, Public Utility Company and HACC.

13. When necessary, dig by hand, and prior to digging, call for utilities mark-out under the One-

Call System Process at 800-272-1000 or dial 811. No digging shall be done until all the utilities are marked by the utility company and no digging can be done prior to the date and time given by the one-call system.

14. In case of emergency the contractor shall call the One-Call System Process for emergency mark-out and follow the instructions for the emergency work.

15. The Contractor shall be responsible for any fines, penalties, violations and damages caused or imposed as a result of the work during the contract period.

16. The contractor shall be responsible for all mark-out areas and upon completion of work restore or replace the site to its original condition.

17. The contractor is required to comply with all current and applicable rules, regulations, codes, and ordinances required by local, city, state, federal and all other agencies having jurisdiction.

All the work shall be performed in compliance with all current and applicable city, state, federal, New

Jersey Uniform Fire Code, BOCA National Building Code, The National Electrical Code, National

Plumbing Code, NFPA rules, regulations and code requirements.

The Contractor shall replace all necessary defective components to make the systems operational. All new components shall meet with all applicable codes and standards. All original components replaced shall remain the property of the Housing Authority. All new replaced components shall be of the original manufacturer or compatible and shall become the property and remain the property of the Housing

Authority. Any and all compatible components not of the original manufacturer shall meet with written approval of the Authority. If substituted, components must be compatible with all components within the system. The Housing Authority City of Camden reserves the right to reject and require the Contractor to remove and replace any substituted material installed without prior written approval. In the event that an original part is to be substituted with another part from the same manufacturer, the Contractor shall advise the Housing Authority City of Camden’s Representative, and at the same time, supply the manufacturer’s full name, part name and part number.

The Contractor shall provide all necessary labor, materials, tools and equipment for maintenance, repair, replacement, refurbishment, installation, inspection and certification of the fire alarm, fire pumps, fire protection, fire suppression and extinguishing systems, security systems and electrical systems at various projects of the Authority on an as needed basis.

The Contractor shall perform maintenance, repair, installation, replacement, and refurbish, inspect and test the following but not limited to the following:

1. Heat detectors

2. Pull Stations

3. Smoke detectors

4. Strobe/horn units

5. Fire wire

6. EMT piping, connectors, boxes and couplings

7. Wire mold, boxes, connectors and couplings

8. Control panels and component parts

9. Annunciators

10. Smoke guards and strobe/horn guards

11. Fire pumps, motors, controls and other associated parts, equipment and components.

12. Siamese connections, pipes, fittings, fire hoses and any other equipment’s, parts and components.

13. Sprinkler Systems and its components

14. Fire Extinguishers, replacement, recharging and servicing

15. Any other fire protection, fire suppression and fire extinguishing systems

16. Any security and monitoring systems and access systems and its components

A. ALARM TEST

The fire alarm test will be conducted at least once every year on each system at the request of the

Housing Authority City of Camden.

An alarm shall be simulated for each zone of the system and shall cause the alarm to be audibly and visually received throughout the entire building and at the control panel and at the annunciator located in stairways or lobby.

The supervising circuits of each zone shall be tested in accordance with the manufacturer’s instructions as well as all applicable codes and standards.

A trouble signal shall be received both audibly and visually at the control panel and annunciator panel.

A failure of the main power supply to the fire alarm system shall be simulated. The emergency power supply shall then be capable of indicating both audibly and visually trouble and alarm signals at the control panel as well as at the annunciator.

Indicating devices are to be cleaned and tested in accordance with the manufacturer’s instructions as well as all applicable codes and standards.

A complete written record of all tests and inspections shall be submitted to the Housing Authority

City of Camden on approved forms.

B. PROCEDURES AND CONTRACT SERVICE REQUEST

The following procedures are outlined for providing work under this contract. The Contractor shall adhere to these procedures in strict accordance with the following:

During the life of the contract, the Housing Authority City of Camden’s designated representative shall have complete control over the entire work the contractor will perform. The Contractor will be notified of all work to be performed through the designated Housing Authority City of Camden’s representative only. The Contractor shall perform the job under the supervision of the Housing

Authority City of Camden’s representative. In the event of any controversy, the decision by the

Authority’s representative shall be final and binding.

This contract is based on an as needed, on call basis. The contractor will be issued a work order and service request form to perform the work described in this specification. Since it is very difficult to determine the exact time required, the Contractor shall indicate the approximate time and material to finish that job and obtain Housing Authority City of Camden’s representative’s approval prior to the starting of the job. If for any reason the Contractor determines any additional requirement of time or material, the Contractor shall immediately contact authorized Authority personnel and get his/her approval.

The Contractor cannot proceed to work without prior approval from authorized Authority personnel.

After this approval, the Contractor shall proceed with the work immediately and complete it within the stipulated time with minimum interruption in the services to the tenants.

The Contractor must report to the project superintendent or dispatcher (if the superintendent is not at work) and must sign the project contractor’s log sheet prior to starting any work and must sign out at the end of each workday. The Contractor shall also check in and out with the project superintendent on arrival and departure from the project. Also, the Contractor’s personnel shall sign the boiler room log sheet upon entering and leaving the boiler room. The Contractor shall also notify the office at Maintenance Services and the Project Area Superintendent as to when the work will start and all dates thereafter until the work is completed.

The Contractor shall be responsible to monitor the expended amount in this contract. The

Contractor shall not exceed the budget limit in any case. If this budgeted amount is utilized prior to the contract period of three hundred and sixty-five (365) consecutive calendar days, the contract will be terminated. It will be the Contractor’s responsibility to monitor the amount spent and the

Authority will not pay any amount that exceeds this budget limit.

The Contractor must submit the monthly invoice no later than the 5th day of each month for all work completed for the month and also showing the approximate amount for any outstanding work in progress.

C. CONTRACT SERVICE REQUEST

1. All work shall be performed during regular working hours on regular working days (i.e.

Monday to Friday 8:00 a.m. to 4:30pm, unless otherwise authorized and requested by the

Authority.

2. All telephone calls for any service shall be answered and responded to the site within two (2) hours of notification from the authorized Authority Personnel.

3. No overtime or holidays will be worked without prior approval or orders from the authorized Authority.

4. The following procedures are outlined for the ordering of work under this contract. The instructions and the form “Contract Maintenance Service Request” (CMSR) are made part of this contract and shall be processed and executed accordingly. The Contractor shall adhere to the work order procedure in strict accordance with the following:

5. Upon receipt of Contract Maintenance Service Request, listing:

a. Project Location

b. Service Request

c. Description of work requested

6. The Contractor must immediately proceed to the project site with the necessary materials and equipment to perform requested service.

7. Upon completion of the work, the Contractor must complete the Contract Maintenance

Service Request form with all required items.

8. Upon request, any work completed under Time and Material Basis, the Contractor must submit written price quotes and time of completion and start work only after approval from the Authority prior to proceeding with any extra work or additional time. The Contractor must notify the Authority immediately and obtain approval prior to proceeding with the additional work.

9. The Authority may request a written price quote from time to time for work falling under this Contract. The Contractor will start work only after receiving approval from the

Authority

10. The authorized Authority personnel shall be aware at all times when the Contractor has personnel working on any Authority’s sites. This is necessary so that proper daily reports, etc. can be maintained (particularly on time and material jobs) where these daily reports, etc., shall be the basis against which the Contractor’s price quotes and invoices will be checked.

11. All of the Contractor’s personnel must each day sign the Project Logbook prior to starting any work and must sign out at the end of the work period of each day.

12. The Contractor shall report to and notify Office of Maintenance Services and the Site

Superintendent or Manager upon arrival and departure from the site, and also, as to when major repair work will be completed and the downtime of the equipment.

13. The Authority will assign an inspector to the job site.

D. SUBMITTAL OF CONTRACT SERVICE REQUEST

1. If the Contractor, upon making an on-site inspection of work to be performed, cannot complete the entire job within one (1) complete working day, he must submit in writing to the Authority reasons and estimated completion date.

2. After completion of work, the Contractor must fill out the Contract Maintenance Service

Request forms provided by the Authority, including but not limited to the following information:

a. Quantity and type of material used.

b. Unit price and total amount per bid.

c. Percentage quoted in bid for overhead & profit for material mark-up.

d. Number of team hours as quoted in bid or price quote.

e. Team hourly rates and extended.

f. Name and title of personnel performing work, dates and amount of hours worked.

g. Contractor’s signature and date.

3. The Contractor shall attach material invoices and daily job tickets to the Contract Service

Request forms.

4. All Contract Maintenance Service Requests will be submitted by the Contractor with an invoice which shall list these service requests by their form number, project number and amount.

5. The Contractor shall submit the entire package to the Department of Property Management of the Housing Authority City of Camden.

6. Payment will be made upon receipt of properly executed forms. The Contractor shall submit the invoice on a monthly basis. Monthly invoices must be submitted no later than the 5th day of each month showing previous amount billed, amount for current invoice, estimated amount for work in progress and available contract balance. This invoice must include all work completed and also showing outstanding work in progress and outstanding Contract

Service Requests with estimated amount for completion. It is the Contractor’s responsibility to monitor total contract amount and amount utilized. Any work performed in excess of contract amount will be the Contractor’s responsibility and the Authority will not pay any amount that exceeds the contract award amount.

THE CONTRACTOR IS SOLELY RESPONSIBLE THAT THE SUBCONTRACTOR

MEETS ALL REQUIREMENTS AS OUTLINED ABOVE.

SECTION 4.0 PROPOSAL FORMAT

All proposals shall be submitted via the Housing Agency Marketplace.com platform. To properly evaluate each response received by the Authority, all responses submitted for this RFP must be formatted in accordance with the “Response Format” described in the section below. None of the proposed services may conflict with any requirement the Authority has published herein or has issued by addendum.

The Authority shall not be liable for any expense incurred in relation to the preparation or submittal of responses. Expenses include, but are not limited to, expenses or preparing the response or related information in this RFP; negotiations with the Authority on any matter related to the response; and costs associated with interviews, meetings, travel, or presentations. Additionally, the Authority shall not be liable for expenses incurred as a result of the Authority’s rejection of any response.

4.2 NON-CURABLE DOCUMENTS

Stockholders Disclosure Certification - N.J.S.A. 52:25-24.2 provides that no corporation or partnership shall be awarded any contract for the performance of any work or the furnishing of any goods and services, unless, prior to the receipt of the bid or accompanying the bid of said corporation or partnership, the bidders shall submit a statement setting forth the names and addresses of all stockholders in the corporation or partnership who own ten percent or more of its stock of any class, or of all individual partners in the partnership who own a ten percent or greater interest therein.

Listing of sub-contractors and certification form – A signed listing of all sub-contractors to be used and completion of the certification form.

Acknowledgement of Receipt of Addenda/Clarifications – A document provided by the contracting agent in the bid plans, specifications or bid proposal documents for the bidder to acknowledge the bidder’s receipt of any notice, revisions, addenda or clarifications to the advertisement or proposal documents.

4.3 OTHER REQUIRED SUBMISSION DOCUMENTS

Each respondent is required to submit, in addition to those listed, the documents included in the

Submission Documents package. These include:

• List of active Professional Certifications, Licenses, Designations, Associations (Attach Photocopies)

• Affirmative Action Compliance Notice

• Affidavit of Non-Collusion

• Affidavit of Non-Default

• Drug Free Work Place Certification

• Debarment Statement – submit notarized statement, on the firm’s letterhead, that the respondent or partner are not debarred, suspended or otherwise prohibited from professional practice by any Federal, State or Local agency.

• Liens, suits or judgments – submit notarized statement on the firm’s letterhead, indicating a description of any disputes, suites, judgments and liens during the past two years.

• HUD Form 5369-C: Certifications and Representations of Offerors

• HUD Form 2530: Previous Participation Certification

• HUD Form 50071: Certification of Payments to Influence Federal Transactions

• Business Registration Certificate –Each respondent is required to submit proof of business registration in accordance with N.J.S.A. 52:32-44. This requirement applies to any sub-consultants named in the proposal or utilized in the performance of services.

SECTION 5.0 INTERPRETATIONS, ADDENDA, DISREPANCIES

5.1 INTERPRETATION AND ADDENDA

The Respondent should rely only on representations, statements or explanations, contained in this

RFP, any documents that the HACC has provided the Respondent, which are referred to in this RFP, and in such formal written addenda as are issued by the HACC prior to the Proposal Submission

Deadline.

5.2 DISCREPANCIES IN PROPOSALS

In the event that there is a discrepancy between the individual rates and the extended totals, the rate prices shall prevail. In the event there is an error of the summation of the extended totals, the computation by the owner of the extended totals shall govern.

SECTION 6.0 AWARD OF CONTRACT

Award shall be made to multiple vendors meeting the requirements of the specifications, based on the lowest responsible and responsive bid(s), in accordance with New Jersey Local Public

Contracts Law N.J.S.A. 40A:11-1 et seq.

Bidders shall be ranked in ascending order based on their total bid price. The Contracting Unit reserves the right to award contracts to the lowest responsible and responsive bidders, establishing a pool of qualified vendors to provide services on a non-exclusive, as-needed basis.

Responsibility shall be determined based on the submission of all required statutory documents, financial capacity and bonding ability (if applicable), demonstrated experience with comparable public works projects, compliance with prevailing wage and Public Works Contractor

Registration requirements, and satisfactory safety record and regulatory compliance history.

The Contracting Unit makes no guarantee of the quantity or value of work to be assigned under this contract.

HACC reserves the right to reject any or all bids, waive minor informalities, and reduce scope prior to award based on available funding.

6.1 Term of the Contract

The contract shall be for an initial term of one (1) years, commencing upon contract execution or issuance of a Notice to Proceed, whichever occurs first. The Authority reserves the right to extend the contract for two (2) additional (1) one-year period, subject to satisfactory performance, mutual agreement of the parties, and in accordance with the requirements of the

New Jersey Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.).

6.2 Evaluation

Bids will be evaluated in accordance with the New Jersey Local Public Contracts Law, N.J.S.A.

40A:11-1 et seq. Award shall be made to the lowest responsible bidder whose bid conforms to the requirements of this solicitation. Responsibility shall be determined based on submission of all required statutory documents, financial capacity and bonding ability, compliance with prevailing wage and public works registration requirements, and safety record and regulatory compliance history.

6.3 Regulatory Compliance

The successful bidder must comply with all applicable federal, HUD, state, and local laws and regulations, including but not limited to:

• 2 CFR 200 Uniform Guidance

• HUD Procurement Handbook 7460.8 REV 2

• Section 3 (24 CFR Part 75)

• Davis-Bacon Act

• Copeland “Anti-Kickback” Act

• Contract Work Hours and Safety Standards Act

• Equal Employment Opportunity requirements, including Executive Orders 11246 and 11375

• Clean Air Act and Federal Water Pollution Control Act

• Byrd Anti-Lobbying Amendment

• Debarment and Suspension requirements (2 CFR Part 2424)

• Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.)

• Public Works Contractor Registration (P.L. 1999, c.238)

• Prevailing Wage Act (P.L. 1963, c.150)

• Business Registration Requirements (P.L. 2004, c.57)

• Housing Authority City of Camden Procurement Policy

• Applicable Board Resolutions

SECTION 7.0 ADDITIONAL INFORMATION

7.1 INSURANCE REQUIREMENTS

The Housing Authority City of Camden shall be named additionally insured in the Comprehensive

General Liability Insurance policy; a copy of the endorsement is required to be submitted upon award of a contract.

a. Worker’s Compensation and Employer’s Liability Insurance according to the state of New Jersey laws.

b. Professional Liability Insurance covering claims made at any time prior, during, or subsequent to completion of the Respondent’s services with a limit of not less than $1,000,000.

c. Comprehensive General Liability Insurance (bodily injury and property damage coverage) covering claims made at any time prior, during, or subsequent to completion of the Respondent’s services with a limit of not less than $2,000,000.

Where an amendment to the policies is required as a result of a contract with the HACC, the amendment shall be made prior to the signing of said contract.

The Respondent shall require each of the sub-consultants to furnish them with certificates of insurance evidencing current policies in force stating policy numbers, dates of expiration, limits of liability, deductibles, and aggregate amounts payable there under. This shall be submitted for review and approval prior to commencement of the sub-consultant’s activities. Certificates of insurance are to be forwarded to the HACC upon receipt.

7.2 EQUAL EMPLOYMENT OPPORTUNITY, AFFIRMATIVE ACTION STATEMENT

The goal of the Affirmative Action Program is thirty percent (30%) of the dollar value of the total contract awards and purchases during the fiscal year. The Respondent's commitment to Affirmative Action and

Minority Business Enterprises shall be demonstrated by submittal of evidence indicating:

1. An active Affirmative Action Program, hiring practices, minorities in upper management positions and/or minority ownership.

2. The utilization of minority owned businesses as subcontractors or Joint Venture partners.

7.3 MANDATORY AFFIRMATIVE ACTION STATEMENT CERTIFICATION

The goal of the Affirmative Action initiative is for consultants to offer thirty percent (30%) of the dollar value of the total contract awards and purchases for construction requirements (twenty percent (20%) for non-construction requirements) to qualified minority- and women-owned business enterprises. The

Respondent's commitment to Affirmative Action shall be demonstrated by submittal of evidence indicating the utilization of minority and women-owned businesses as sub-consultants or Joint Venture partners.

7.3.1 Goods and Services Contracts: no firm may be issued a contract unless it complies with the affirmative action provisions of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1 et seq.

Each contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

i. A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); or

ii. A photocopy of a Certificate of Employee Information Report approval, issued in accordance with

N.J.A.C. 17:27-4; or

iii. A photocopy of an Employee Information Report (Form AA 302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-

4.

The Respondent’s submission will be rejected as non-responsive if either one of the required documents is not submitted in the specified time frame

7.4 SECTION 3 CLAUSES

All Section 3 covered contracts shall include the following clause (referred to as the Section 3 clause):

A. The work to be performed under this contract is subject to the requirements of Section 3 of the

Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

B. The parties to this contract agree to comply with HUD’s regulations in 24 CFR part 135, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations.

C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers’ representative of the contractor’s commitments under this Section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.

D. The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part

135.

E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor’s obligations under 24 CFR part 135.

F. Noncompliance with HUD’s regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.

G. With respect to work performed in connection with Section 3 covered Indian housing assistance, Section 7(b) of the Indian Self-Determination and Education Assistance Act (25

U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises.

Parties to this contract that are subject to the provisions of Section 3 and Section 7(b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with Section 7(b).

7.5 Americans With Disabilities Act of 1990

Discrimination on the basis of disability in contracting for the purchase of goods and services is prohibited.

Respondents are required to read Americans with Disabilities language that is included as Appendix A of the sample contract and agree that the provisions of Title II of the Act are made a part of the contract. The contractor is obligated to comply with the Act and to hold the owner harmless.

7.6 Truth In Contracting

Respondents should be aware of the following statutes that represent “Truth in Contracting” laws:

• N.J.S.A. 2C:21-34, et seq. governs false claims and representations by bidders. It is a serious crime for the bidder to knowingly submit a false claim and/or knowingly make material misrepresentation.

• N.J.S.A. 2C:27-10 provides that a person commits a crime if said person offers a benefit to a public servant for an official act performed or to be performed by a public servant, which is a violation of official duty.

• N.J.S.A. 2C:27-11 provides that a bidder commits a crime if said person, directly or indirectly, confers or agrees to confer any benefit not allowed by law to a public servant.

Respondents should consult the statutes or legal counsel for further information.

7.7 Termination Of Contract

1. If, through any cause, the Respondent shall fail to fulfill in a timely and proper manner obligations under the contract or if the Respondent shall violate any of the requirements of the contract, the HACC shall there upon have the right to terminate the contract by giving written notice to the Respondent of such termination and specifying the effective date of termination. Such termination shall relieve the HACC of any obligation for balances to the contractor of any sum or sums set forth in the contract. The HACC will pay only for goods and services accepted prior to termination.

2. Notwithstanding the above, the Respondent shall not be relieved of liability to the HACC for damages sustained by the owner by virtue of any breach of the contract by the Respondent and the HACC may withhold any payments to the Respondent for the purpose of compensation until such time as the exact amount of the damage due the HACC from the Respondent is determined.

The successful Respondent will indemnify and hold harmless the HACC from all claims, suits or actions and damages or costs of every name and description to which the HACC may be subjected to or put by reason of injury to the person or property of another, or the property of the HACC, resulting from the negligence, carelessness or accident on the part of the Respondent, his servants or subcontractors, in the delivery of materials and supplies, or in the performance of the work under this agreement. Said

Respondent will list the HACC as “Additional Insured”.

3. In case of default by the Respondent, the HACC may procure the goods or services from other sources and hold the Respondent responsible for any excess cost.

4. Continuation of the terms of the contract beyond the fiscal year is contingent on availability of funds in the following year's budget. In the event of unavailability of such funds, the HACC reserves the right to cancel the contract.

5. ACQUISITION, MERGER, SALE AND/OR TRANSFER OF BUSINESS, ETC.I t is understood by all parties that if, during the life of the contract, the Respondent disposes of his/her business concern by acquisition, merger, sale and or/transfer or by any means convey his/her interest(s) to another party; all obligations are transferred to that new party. In this event, the new owner(s) will be required to submit all documentation/legal instruments that were required in the original proposal/contract. Any change shall be approved by the HACC. The Respondent will not assign any interest in the contract and shall not transfer any interest in the same without the prior written consent of the HACC. The HACC may terminate the contract for convenience by providing 60 calendar days advanced notice to the Respondent.

7.8 Pay To Play

Starting in January 2007, business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27 if they receive contracts in excess of $50,000 from public entities in a calendar year.

Business entities are responsible for determining if filing is necessary.