OMB-MC5508000005A-AD1.pdf

Meeting Date: September 25, 2026

Addendum Date: September 25, 2026

Project: Cooling Tower Replacement at TMC

DFM Project No: MC5508000005A

The work herein shall be considered part of the bid documents for the referenced project and carried out in accordance with the following supplemental instructions issued in accordance with the Contract Documents without change in Contract Sum or Contract

Time. Acknowledge receipt of addendum on the bid form as indicated.

Pre-Bid Meeting Minutes / Clarifications:

1. Introductions:

a. State of DE OMB/DFM Project Manager – Brian Cotner brian.cotner@delaware.gov / 302-739-5644

b. Studio JAED Project Manager – Dan Shurina shurinad@studiojaed.com / 302-832-1652

2. See attached pre-bid sign in sheets for reference.

3. Review of bidding timeline.

a. Bids will be received by the State of Delaware, Office of

Management and Budget, Division of Facilities Management, by way of the Bonfire Portal at https://DFM/bonfirehub.com or bids may also be delivered in person to 122 Martin Luther King Jr Blvd

South, Dover, DE 19901 no later than 1:00 PM, October 13, 2026.

Bids will be read aloud in the conference room at 2:00 PM.

b. Bidders are to submit questions in writing by email to Dan Shurina at the e-mail address noted above. Responses will be issued by addendum.

c. Bidder questions will be accepted until 4:00 PM October 6, 2026.

4. All drawings must be purchased through RCI as noted in the bid advertisement. All information / addenda will be released through RCI for this bid. IT IS THE CONTRACTOR’S RESPONSBILITY TO ENSURE THAT THEY

HAVE RECEIVED ALL ADDENDA FOR THE PROJECT.

5. The contractor is responsible for obtaining all required building permits and trade permits for the project.

6. The bid form is reissued with this addendum to include listed subcontractor categories. Listed subcontractor categories exclusively include HVAC and

Electrical.

7. The existing BAS is Automated Logic by Radius Systems. Modifications to existing BAS are to be performed by Radius Systems.

Addendum

No. 1

8. The project includes a $10,000 allowance for unforeseen conditions which is to be included in contractor’s base bid price and is to be used at the owner’s discretion as project progresses. The allowance is not intended for any portion of work indicated in the bid documents. Any balance remaining in the allowance is to be returned to owner by credit change order at project conclusion.

9. Bid Form and Required Documents:

a. Bidders may not alter the bid form.

b. If bid form is reissued during the bidding process, the latest bid form is to be submitted.

c. Bidders are not to leave any blank lines on the bid form. Fill out bid form completely.

d. Bidders are to individually acknowledge receipt of each numbered addendum received on the bid form. Bidders must list themselves for any listed subcontractor scope of work if they intend to do the scope of work with their own work force.

e. Completed drug testing affidavit forms are required with each bid.

The drug testing affidavit declares compliance with drug testing requirements for the bidder and all listed subcontractors.

f. A bid bond is required to be submitted with the bid. Bidders are to use the state bid bond form, a copy of which is attached to this addendum.

10. The scope of work will require two (2) shutdowns of the condenser water loop – one (1) to disconnect existing cooling tower, replace isolation valves and install bypass; and a second to connect new cooling tower. Each shutdown is to be coordinated in advance with the owner to occur during moderate weather, and are to be performed during unoccupied hours

(overnight or weekend hours at owner’s option).

11. In general, work not requiring a shutdown is to be performed during normal business hours (Monday through Friday, 8:00 am through 4:30 pm with minor adjustments as needed to accommodate the owner’s schedule unless noted otherwise in the documents – and the Contractor may begin the work once all materials to complete the project are in-hand and following Owner’s approval of the Contractor’s work schedule.

12. The contractor shall shut down the cooling tower and leave connected for two weeks during the scheduled heating season prior to cooling tower demolition in order to measure building performance without cooling tower function.

13. See 01 10 00 Summary of Work for requirements related to HVAC shutdowns, utility outages and work sequencing.

14. Immediately following the pre-bid meeting, a voluntary walkthrough was conducted at the project site.

Changes to Specifications:

1. Specification 00 41 13 – Bid Form

a. Amended to include subcontractor categories decided upon at mandatory pre-bid meeting.

b. Removed “deduct” from the alternate pricing option.

c. See attached updated Bid Form.

2. Specification 00 43 13 – Bid Bond

a. Reissued with revised language to clarify bond requirement for bid value of base bid and alternates.

b. See attached updated bid form.

3. Specification 01 10 00 – Summary

a. Revise 1.06, C, #5 to read “The cooling system is to remain operational during cooling season (March 15th through December

15th, annually) with minor adjustments as required by the Owner to maintain temperature and humidity setpoints. The cooling tower replacement work is to be performed during a shutdown of the cooling system during the 2026-2027 winter season and the new cooling tower is to be started prior to the beginning of the 2027 cooling season. In the event the new cooling tower is not started by March 15, 2027, the Contractor is to provide a temporary cooling tower of equal capacity – including staging, temporary hoses, feeders, breakers and disconnects as required by NEC at no additional cost – to facilitate mechanical cooling during the scheduled cooling season.”

b. No revised specification is issued. Change will be reflected on future issues.

Changes to Drawings:

None at this time.

Attachments:

1. Pre-Bid Sign-In Sheet (Scanned)

2. Pre-Bid Sign-In Sheet (Typed)

3. Specification 00 41 13 – Bid Form

4. Specification 00 43 13 – Bid Bond

END

HEADQUARTERS

2500 WRANGLE HILL ROAD 302.832.1652 PHONE

FOX RUN OFFICE PLAZA, SUITE 110 302.832.1423 FAX

BEAR, DE 19701

ARCHITECTS ENGINEERS FACILITIES SOLUTIONS

Project: Cooling Tower Replacement at TMC - REBID

Project No.: MC5508000005A Start Time: 10:00 AM

Date: September 25, 2026 End Time: 10:30 AM

PRE-BID

SIGN IN SHEET

1. Dan Shurina

Studio JAED

302-832-1652 shurinad@studiojaed.com

2. Jeff O’Connor

Radius Systems, LLC

484-832-5804 joconnor@radiussystemsllc.com

3. Mark Alfano

Ralph Degli Obizzi

302-383-7536 ralph3@degli.com

4. Anthony Gaudelli

Gaudelli Bros, Inc

856-825-0636 ashley@gaudellibros.com

5. Vince Duobinis

East Coast Plumbing & Heating

302-743-6803 vince@ecph.net

6. Kim Lombardi

Amakor, Inc

302-834-8664 amakor@aol.com

7. Michael Garber

Statewide Mechanical, Inc

302-376-6117 mgarber@statewide-hvac.com

8. Edward Welch

FLO Mechanical

302-530-1030 jamese@flomechanical.com

9. Jacob Giuliani

ID Griffith, Inc

302-593-0990 amccracken@idgriffith.com

10. Darian Davis

Joseph T. Richardson

302-398-8101 john@jtrmech.net

Transportation Management Center Cooling Tower Replacement December 19, 2025 MC5508000005A

StudioJAED Architects & Engineers BID FORM Project No. 25045 00 41 13 - 1

BID FORM

COOLING TOWER REPLACEMENT

TRANSPORTATION MANAGEMENT CENTER

169 BRICK STORE LANDING ROAD, SMYRNA, DE 19977

CONTRACT # MC5508000005A

For Bids Due: To: OMB / Division of Facilities Management 122 Martin Luther King Jr Blvd South Dover, DE 19901

Name of Bidder:

Delaware Business License No.: Taxpayer ID No.:

(Other License Nos.):

Phone No.: ( ) - Fax No.: ( ) -

The undersigned, representing that he has read and understands the Bidding Documents and that this bid is made in accordance therewith, that he has visited the site and has familiarized himself with the local conditions under which the Work is to be performed, and that his bid is based upon the materials, systems and equipment described in the Bidding Documents without exception, hereby proposes and agrees to provide all labor, materials, plant, equipment, supplies, transport and other facilities required to execute the work described by the aforesaid documents for the lump sum itemized below:

Cooling Tower Replacement Transportation Management Center MC5508000005A December 19, 2025

BID FORM StudioJAED Architects & Engineers 00 41 13 - 2 Project No. 25045

ALTERNATES

Alternate prices conform to applicable project specification section. Refer to specifications for a complete description of the following Alternates. An “ADD” or “DEDUCT” amount is indicated by the crossed-out part that does not apply.

ALTERNATE No. 1: Replace chemical treatment storage shed, and perform associated work as described in the documents.

Add:

UNIT PRICES

There are no unit prices.

ALLOWANCES

Allowances conform to applicable project specification section. Refer to the specifications for a complete description of the following Allowances:

ALLOWANCE No. 1: For general contingencies and repairs, the remaining balance of which is to be returned to owner by credit change order at project conclusion ($10,000).

Contractor to initial in acknowledgement of project allowance(s): _____________________

Project No. 25045 00 41 13 - 3

I/We acknowledge Addendums numbered and the price(s) submitted include any cost/schedule impact they may have.

This bid shall remain valid and cannot be withdrawn for thirty (30) days from the date of opening of bids (60 days for School Districts and Department of Education), and the undersigned shall abide by the Bid Security forfeiture provisions. Bid Security is attached to this Bid.

The Owner shall have the right to reject any or all bids, and to waive any informality or irregularity in any bid received.

This bid is based upon work being accomplished by the Sub-Contractors named on the list attached to this bid.

Should I/We be awarded this contract, I/We pledge to achieve substantial completion of all the work within calendar days of the Notice to Proceed.

The undersigned represents and warrants that he has complied and shall comply with all requirements of local, state, and national laws; that no legal requirement has been or shall be violated in making or accepting this bid, in awarding the contract to him or in the prosecution of the work required; that the bid is legal and firm; that he has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken action in restraint of free competitive bidding.

Upon receipt of written notice of the acceptance of this Bid, the Bidder shall, within twenty (20) calendar days, execute the agreement in the required form and deliver the Contract Bonds, and Insurance Certificates, required by the Contract Documents.

I am / We are an Individual / a Partnership / a Corporation

By Trading as (Individual’s / General Partner’s / Corporate Name)

(State of Corporation)

Business Address:

Witness: By:

( Authorized Signature )

(SEAL)

( Title ) Date:

ATTACHMENTS

Sub-Contractor List Non-Collusion Statement Affidavit of Employee Drug Testing Program Affidavit of Contractor Qualifications Bid Security (Others as Required by Project Manuals)

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Project No. 25045 00 41 13 - 5

AFFIDAVIT

OF

CONTRACTOR QUALIFICATIONS

We hereby certify that we will abide by the contractor’s qualifications outlined in the construction bid specifications for the duration of the contract term.

In accordance with Title 29, Chapter 69, Section 6962(d)(10)b.3 of the Delaware Code, after a contract has been awarded the successful bidder shall not substitute another subcontractor whose name was submitted on the Subcontractor Form except for the reasons in the statute and not without written consent from the awarding agency. Failure to utilize the subcontractors on the list will subject the successful bidder to penalties as outlined in the General Requirements Section 5.2 of the contract.

Contractor Name:

Contractor Address:

Authorized Representative (typed or printed):

Authorized Representative (signature):

Title:

Sworn to and Subscribed before me this day of 20 .

My Commission expires . NOTARY PUBLIC .

THIS PAGE MUST BE SIGNED AND NOTARIZED FOR YOUR BID TO BE CONSIDERED.

Cooling Tower Replacement Transportation Management Center MC5508000005A December 19, 2025

BID FORM StudioJAED Architects & Engineers 00 41 13 - 6 Project No. 25045

169 BRICK STORE LANDING ROAD, SMYRNA, DE 19977

NON-COLLUSION STATEMENT

This is to certify that the undersigned bidder has neither directly nor indirectly, entered into any agreement, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with this proposal submitted this date to the Office of Management and Budget, Division of Facilities Management.

All the terms and conditions of MC5508000005A have been thoroughly examined and are understood.

NAME OF BIDDER:

AUTHORIZED REPRESENTATIVE

(TYPED):

AUTHORIZED REPRESENTATIVE

(SIGNATURE):

TITLE:

ADDRESS OF BIDDER:

E-MAIL: ______________________________________________________________

PHONE NUMBER:

Project No. 25045 00 41 13 - 7

AFFIDAVIT

OF

EMPLOYEE DRUG TESTING PROGRAM

4104 Regulations for the Drug Testing of Contractor and Subcontractor Employees Working on Large Public Works Projects requires that Contractors and Subcontractors implement a program of mandatory drug testing for Employees who work on Large Public Works Contracts funded all or in part with public funds.

We hereby certify that we have in place or will implement during the entire term of the contract a Mandatory Drug Testing Program for our employees on the jobsite, including subcontractors that complies with this regulation:

Contractor/Subcontractor Name:

Contractor/Subcontractor Address:

Authorized Representative (typed or printed):

Authorized Representative (signature):

Title:

END OF BID FORM

StudioJAED Architects & Engineers BID BOND Project No. 25045 00 43 13 - 1

STATE OF DELAWARE

OFFICE OF MANAGEMENT AND BUDGET

BID BOND

TO ACCOMPANY PROPOSAL

(Not necessary if security is used)

KNOW ALL MEN BY THESE PRESENTS That:

of in the County of and State of as Principal, and of in the County of and State of as Surety, legally authorized to do business in the State of Delaware (“State”), are held and firmly unto the State in the sum of ten percent (10%) of the total amount of the base bid plus ten percent (10%) of the total amount of all additive alternates not to exceed Dollars ($ ) of amount of bid on Contract No. , to be paid to the State for the use and benefit of (insert State agency name) for which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors, administrators, and successors, jointly and severally for and in the whole firmly by these presents.

NOW THE CONDITION OF THIS OBLIGATION IS SUCH That if the above bonded Principal who has submitted to the (insert State agency name) a certain proposal to enter into this contract for the furnishing of certain material and/or services within the State, shall be awarded this Contract, and if said Principal shall well and truly enter into and execute this Contract as may be required by the terms of this Contract and approved by the (insert State agency name) this Contract to be entered into within twenty days after the date of official notice of the award thereof in accordance with the terms of said proposal, then this obligation shall be void or else to be and remain in full force and virtue.

Sealed with seal and dated this day of in the year of our Lord two thousand and (20 ).

SEALED, AND DELIVERED IN THE

Presence of

Name of Bidder (Organization)

Corporate By:

Seal Authorized Signature

Attest Title

Name of Surety

Witness: By:

Title