OMB-MC4501000019-ad1.pdf

601 E. MAIN STREET, SUITE 100, SALISBURY, MD 21804 • 410-543-9091

1 PARK AVENUE, MILFORD, DE 19963 • 302-424-1441

106 N. WASHINGTON STREET, SUITE 103, EASTON, MD 21601• 410-770-4744

207 E. WATER STREET, SUITE 100, CENTREVILLE, MD 21617 • 443.262.9130

www.dbfinc.com

Ring W. Lardner, P.E.

W. Zachary Crouch, P.E.

Michael E. Wheedleton, AIA, LEED GA Jason P. Loar, P.E.

Jamie L. Sechler, P.E.

DIVISION OF COMMUNICATIONS WATER & SEWER TIE-IN

DOVER, DELAWARE

DBF #0586B064.H01 OMB/DFM #MC4501000019

OCTOBER 14, 2026

ADDENDUM NO. 1

The following items shall become a part of the contract documents. Contractor must acknowledge receipt of this addendum on the Bid Form. Failure to do so may subject the Bidder to disqualification.

Item 1: The pre-bid meeting minutes and sign-in sheet are attached to this addendum.

Item 2: The Bid Form has been revised to include the sub list and is attached to this addendum.

END OF ADDENDUM

W. Zachary Crouch, P.E.

Michael E. Wheedleton, AIA, LEED GA

Jason P. Loar, P.E.

Jamie L. Sechler, P.E.

601 E. MAIN STREET, SUITE 100, SALISBURY, MD 21804 • 410-543-9091

1 PARK AVENUE, MILFORD, DE 19963 • 302-424-1441

106 N. WASHINGTON STREET, SUITE 103, EASTON, MD 21601• 410-770-4744

207 E. WATER STREET, SUITE 100, CENTREVILLE, MD 21617 • 443.262.9130

www.dbfinc.com

PRE-BID MEETING MINUTES

DIVISION OF COMMUNICATIONS

WATER AND SEWER TIE-IN

CAMDEN, DELAWARE 19934

DBF #0586B064.H02 OMB/DFM# MC4501000019

OCTOBER 15, 2026

1. A sign-in sheet was provided, and roll call took place prior to starting the meeting. A copy of the sign-in sheet is attached to these minutes.

2. The mandatory pre-bid meeting was held at 2:00 P.M. on Wednesday, October 14, 2026. Ring

Lardner (DBF) and Glenn Lowman (DFM Project Manager) reviewed the project. This pre-bid meeting is mandatory to submit a qualifying bid.

3. Bids are due Wednesday, November 4, 2026, at 1:30 P.M. by way of the Bonfire Portal or hand delivered at the Office of Management and Budget, Division of Facilities Management at 122 Martin Luther King Jr. Boulevard South, Dover, DE 19901. Allow time to park and sign in at the desk. Bids will be publicly opened in Conference Room 133 on the bottom floor at 2:30 PM. Late bids will not be accepted.

4. Work to be accomplished in accord with this contract includes installing approximately 890 LF of

1.25" sewer force main, (1) grinder pump station, approximately 380 LF of 6" water main, approximately 380 LF of 2” water main, wet tapping into existing 12" water main, (1) hydrant assembly, 300 square feet of repavement, 945 LF of perforated underdrain, well reclassification, existing on-site wastewater abandonment and super chlorination of the building to provide potable water.

5. Portions of the instructions to bidders were reviewed including the following:

a. Article 3: Bid Documents to be obtained from Davis, Bowen & Friedel, Inc.

b. Article 3: If you wish to make a substitution request, it must be submitted and received by

DBF on or before 5:00 PM on October 23, 2026.

c. Article 3: Final addendum, if required will be issued on or before 5:00 PM on October 30, 2026.

d. Article 4: A bid security in the amount of 10% is required.

e. Article 7: A performance bond and payment bond is required.

6. The writer reminded all bidders to carefully review Article 4 of the Instructions to Bidders to ensure they submit a qualified bid. There have been numerous bids rejected because these instructions were not followed, or blanks were left on bid forms.

a. One (1) original of the bid forms must be submitted along with one (1) original of the bid

Minutes: Div Comm – Water and Sewer Tie-In Pre-Construction October 15, 2026 bond equal to 10% of the bid price, allowances and alternates. All bid submission documents, including the bid bond, must be completed on the forms provided in the specifications. A copy of the contractor’s Delaware business license is required with the bid submittal. Subcontractor Delaware business licenses shall be submitted within 30 days after project award.

b. A performance bond and payment bond equal to 100% of the contract amount will be required upon execution of the contract. Construction schedules are not required with the bid.

c. The non-collusion statement must be included with the bid form.

d. The signed Affidavit for the Bidder certifying compliance with OMB Regulation 4104 –

“Regulations for the Drug Testing of Contractor and Subcontractor Employees Working on “Large Public Works Projects”.

e. The signed Affidavit of Contractor Qualifications.

f. The bid form was reviewed. All blanks must be completed. Please review Section 01 21

00 Allowances and 01 23 00 Alternates when completing the bid form.

g. The subcontractor list was reviewed and must accompany the Bid Forms and be fully completed to submit a qualifying bid. The subcontractor categories are Electric, Site Work, Plumbing, Well Driller, and Asphalt. The third-party subcontractor list (i.e. A-C under Dewatering) may be left blank; however, a contractor’s name must be listed for the category. All subcontractors and sub-subcontractors must be licensed to practice their trade in the State of Delaware prior to execution of the contract. If changes are needed, they shall be submitted to DBF in writing.

7. Contractors who wish to be on the bidding list and are considered a responsive bidder must have purchased a minimum of one (1) set of electronic bid documents from Davis, Bowen & Friedel, Inc. for $50.00.

8. This project is state funded. Prevailing wage rates are required. A certified copy of the prevailing wage rates is included in the specifications, and the contractor should refer to these for bidding.

The contractor will be responsible for sending wage reports to the Department of Labor.

9. The area of work will be occupied during construction. Work hours will be Monday - Friday 7:00

A.M. - 5:00 P.M. Weekend, Holiday, or off-hours work will be allowed but must be pre-arranged.

The campus will provide a staging area for material and equipment, and location will be identified during the pre-construction meeting. All spoils will be removed from the campus.

10. The contractor is required to obtain a dewatering permit. The state has obtained approvals / permits from DHSS ODW, DNREC Standard Plan for Linear Disturbance, and DelDOT Utility Permit.

11. The contractor is required to submit the permit to CWSWA and pay all applicable fees including the purchasing of the meter and pit. This will be completed under the allowance for Permit and Impact Fees.

12. The contractor will be responsible for always having a supervisor on site during the work of any subcontractors or their own forces, including punch list work.

Minutes: Div Comm – Water and Sewer Tie-In Pre-Construction October 15, 2026

13. The contractors shall provide their own toilet facility, electricity and water.

14. The contractor will be required to provide Maintenance of Traffic (MOT) and maintain a safe site at end of each day to prevent individuals from falling into the trench.

15. The water and sewer system is to remain active during the duration of the project. Testing of the water and sewer system will be required prior to tie-in to the public system and abandoning the on-site well and septic.

16. The water system is non-potable as marked in the facility, the purpose of this project is provide public sewer and a potable public water system throughout the campus.

17. The underdrain system will intercept underlying drainage and divert it to the existing ponds to prevent groundwater surcharge through the parking lot.

18. The last day for questions will be Monday, October 26, 2026 at 5:00 P.M. All questions shall be submitted directly to Ring Lardner (DBF) via email (rwl@dbfinc.com) or fax ((302) 424-0430).

Responses to questions that are clarifications and do not change the bid documents will only be sent to the requestor.

19. Contractors are not permitted to complete a self-guided walkthrough of the project. A site visit is scheduled for Tuesday, October 20, 2026, at 2:00 PM at the Division of Communications, 3050 Upper King Road, Dover, DE 19904.

20. The mandatory pre-bid meeting was concluded at 2:22 P.M. A final roll call was conducted and all those present at the beginning were also present at the conclusion of the meeting.

Any changes, additions or deletions to these minutes should be submitted in writing to Davis, Bowen & Friedel, Inc., within ten (10) days.

Respectfully Submitted, DAVIS, BOWEN & FRIEDEL, INC.

Principal

Attachment

STATE OF DELAWARE

OFFICE OF MANAGEMENT AND BUDGET

DIVISION OF COMMUNICATIONS

WATER & SEWER TIE-IN

CONTRACT #MC4501000019

0586B064.H01 Addendum No. 1 (10/14/26) Bid Form / 00 41 13

SECTION 00 41 13

BID FORM

For Bids Due: ____________ To: State of Delaware Division of Facilities Management 122 Martin Luther King Jr. Blvd South Dover, DE 19901

Name of Bidder:

Delaware Business License No.: Taxpayer ID No.:

(Other License Nos.):

Phone No.: ( ) - Fax No.: ( ) -

The undersigned, representing that he has read and understands the Bidding Documents and that this bid is made in accordance therewith, that he has visited the site and has familiarized himself with the local conditions under which the Work is to be performed, and that his bid is based upon the materials, systems and equipment described in the Bidding Documents without exception, hereby proposes and agrees to provide all labor, materials, plant, equipment, supplies, transport and other facilities required to execute the work described by the aforesaid documents for the lump sum itemized below:

ALLOWANCES

Allowances conform to applicable project specification section. Refer to specifications section 01 21 00 – Allowances for a complete description of the following Allowances.

ALLOWANCE NO. 1: Include an allowance entitled “Unforeseen Conditions” in the amount of $30,000.00

Acknowledged/initialed:________________________

ALLOWANCE NO. 2: Include an allowance entitled “Permit and Impact Fees” in the amount of $200,000.00

ALLOWANCE NO. 3: Include an allowance entitled “Electrical” in the amount of $10,000.00

DIVISION OF COMMUNICATIONS

WATER & SEWER TIE-IN

00 41 13 \ Bid Form Addendum No. 1 (10/14/26) 0586B064.H01

ALTERNATES

Alternates conform to applicable project specification section. Refer to specifications section 01 23 00 – Alternates for a complete description of the following Alternates. BIDDER MUST CHOOSE TO “ADD” or “DEDUCT”. (Do not submit for both.)

Alternate No. 1: Cost associated to directional drill 50 linear feet of 10" fusible PVC pipe. Add $_________________.

OR

Deduct $_______________.

DIVISION OF COMMUNICATIONS

WATER & SEWER TIE-IN

0586B064.H01 Addendum No. 1 (10/14/26) Bid Form / 00 41 13

BID FORM

I/We acknowledge Addendums numbered and the price(s) submitted include any cost/schedule impact they may have.

This bid shall remain valid and cannot be withdrawn for thirty (30) days from the date of opening of bids (60 days for School Districts and Department of Education), and the undersigned shall abide by the Bid Security forfeiture provisions. Bid Security is attached to this Bid.

The Owner shall have the right to reject any or all bids, and to waive any informality or irregularity in any bid received.

This bid is based upon work being accomplished by the Sub-Contractors named on the list attached to this bid.

Should I/We be awarded this contract, I/We pledge to achieve substantial completion of all the work within calendar days of the Notice to Proceed.

The undersigned represents and warrants that he has complied and shall comply with all requirements of local, state, and national laws;

that no legal requirement has been or shall be violated in making or accepting this bid, in awarding the contract to him or in the prosecution of the work required; that the bid is legal and firm; that he has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken action in restraint of free competitive bidding.

Upon receipt of written notice of the acceptance of this Bid, the Bidder shall, within twenty (20) calendar days, execute the agreement in the required form and deliver the Contract Bonds, and Insurance Certificates, required by the Contract Documents.

I am / We are an Individual / a Partnership / a Corporation

By Trading as (Individual’s / General Partner’s / Corporate Name)

(State of Corporation)

Business Address:

Witness: By:

( Authorized Signature )

(SEAL)

( Title ) Date:

ATTACHMENTS

Sub-Contractor List Non-Collusion Statement Affidavit of Employee Drug Testing Program Affidavit of Contractor Qualifications Bid Security (Others as Required by Project Manuals)

DIVISION OF COMMUNICATIONS

WATER & SEWER TIE-IN

00 41 13 \ Bid Form Addendum No. 1 (10/14/26) 0586B064.H01

SUBCONTRACTOR LIST

In accordance with Title 29, Chapter 69, Section 6962(d)(10)b of the Delaware Code, the following subcontractor listing must accompany any bid submittal. The bidder must list in each category the full name and address (City & State) of the sub-contractor that the bidder will be using to perform the work and provide material for that subcontractor category. Should the bidder’s listed subcontractor intend to provide any of their subcontractor category of work through a third-tier contractor, the bidder shall list that third-tier contractor’s full name and address (City & State). If the bidder intends to perform any category of work itself, it must list its full name and address. For clarification, if the bidder intends to perform the work themselves, the bidder may not insert “not applicable”, “N/A”, “self” or anything other than its own full name and address (City & State). To do so shall cause the bid to be rejected. In addition, the failure to produce a completed subcontractor list with the bid submittal shall cause the bid to be rejected. If you have more than three (3) third-tier contractors to report in any subcontractor category, print out additional page(s) containing the appropriate category, complete the rest of your list of third-tier contractors for that category, notate the addition in parentheses as (CONTINUATION) next to the subcontractor category and an asterisk (*) next to any additional third-tier contractors, and submit it with your bid.

Subcontractor Category Subcontractor Address (City & State) Subcontractors tax-payer ID # or Delaware Business license #

1. Electric

A.

B.

C.

2. Site Work

A.

DIVISION OF COMMUNICATIONS

WATER & SEWER TIE-IN

0586B064.H01 Addendum No. 1 (10/14/26) Bid Form / 00 41 13

BID FORM (Continued)

3. Plumbing

4. Well Driller

5. Asphalt

DIVISION OF COMMUNICATIONS

WATER & SEWER TIE-IN

00 41 13 \ Bid Form Addendum No. 1 (10/14/26) 0586B064.H01

NON-COLLUSION STATEMENT

This is to certify that the undersigned bidder has neither directly nor indirectly entered into any agreement, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with this proposal submitted this date (to the Office of Management and Budget, Division of Facilities Management).

All the terms and conditions of MC4501000019 have been thoroughly examined and are understood.

NAME OF BIDDER:

AUTHORIZED REPRESENTATIVE

(TYPED):

AUTHORIZED REPRESENTATIVE

(SIGNATURE):

TITLE:

ADDRESS OF BIDDER:

E-MAIL: ______________________________________________________________

PHONE NUMBER:

Sworn to and Subscribed before me this day of 20 .

My Commission expires . NOTARY PUBLIC .

THIS PAGE MUST BE SIGNED AND NOTARIZED FOR YOUR BID TO BE CONSIDERED.

DIVISION OF COMMUNICATIONS

WATER & SEWER TIE-IN

0586B064.H01 Addendum No. 1 (10/14/26) Bid Form / 00 41 13

AFFIDAVIT

OF

EMPLOYEE DRUG TESTING PROGRAM

4104 Regulations for the Drug Testing of Contractor and Subcontractor Employees Working on Large Public Works Projects requires that Contractors and Subcontractors implement a program of mandatory drug testing for Employees who work on Large Public Works Contracts funded all or in part with public funds.

We hereby certify that we have in place or will implement during the entire term of the contract a Mandatory Drug Testing Program for our employees on the jobsite, including subcontractors, that complies with this regulation:

Contractor/Subcontractor Name:

Contractor/Subcontractor Address:

Authorized Representative (typed or printed):

Authorized Representative (signature):

Title:

DIVISION OF COMMUNICATIONS

WATER & SEWER TIE-IN

00 41 13 \ Bid Form Addendum No. 1 (10/14/26) 0586B064.H01

AFFIDAVIT

OF

CONTRACTOR QUALIFICATIONS

We hereby certify that we will abide by the contractor’s qualifications outlined in the construction bid specifications for the duration of the contract term.

In accordance with Title 29, Chapter 69, Section 6962(d)(10)b.3 of the Delaware Code, after a contract has been awarded the successful bidder shall not substitute another subcontractor whose name was submitted on the Subcontractor Form except for the reasons in the statute and not without written consent from the awarding agency. Failure to utilize the subcontractors on the list will subject the successful bidder to penalties as outlined in the General Requirements Section 5.2 of the contract.

Contractor Name:

Contractor Address:

Authorized Representative (typed or printed):

Authorized Representative (signature):

Title: