Ohio Buys Information.pdf

Introducing OhioBuys OhioBuys provides the primary platform for you to conduct procurement activities with the

State of Ohio. OhioBuys leverages innovative technologies to increase efficiency, opportunities, and participation with businesses in Ohio. OhioBuys also provides an online shopping experience for State users purchasing contract and non-contract items provided by supplier partners.

OhioBuys is currently available with all Cabinet Agencies onboarded as of May 2022.

procure.ohio.gov/OhioBuys

For Suppliers/Bidders

OhioBuys Catalog functionality allows users to:

• Search for items from State contracts via a catalog shopping experience and place an order for those items.

• Browse the goods and services that are available for purchase including batteries, clothing, footwear, general hardware, gloves, ink and toner cartridges, IT equipment pickup and disposal/delivery services, laboratory supplies, office supplies, soaps and hand sanitizers and much more.

Solicitation and Contract Management functionality allows users to:

• Create bid opportunities, award and manage contracts and measure spend, all in one place.

• Take advantage of data analytics and reporting to track spend across contracts, categories and suppliers. Reporting can be generated both at the agency and enterprise level.

Order-through-Pay functionality includes:

• Quick quoting, guided buying and the addition of even more catalogs for shopping.

• Automated workflows to route items for approval, as well as dashboard capabilities to track activity.

• Seamless linkages across order-through-pay transactions; increasing compliance while automating exception scenarios by routing to the proper authority.

Supplier and Bidder Registration A Supplier is a business or organization that is fully registered to do business with the State, while a Bidder is a business or organization that wants to respond to an opportunity to do business with the State and is not currently a fully-registered State Supplier.

To begin registration, Bidders and Suppliers need an OH|ID to access Ohio Buys. To find out how to obtain an OH|ID, please see page 2.

How To: Access OhioBuys In order to access OhioBuys, every Bidder or Supplier contact must have an OH|ID. An OH|ID is a secure, single sign-on that provides users access to online services for multiple State of

Ohio systems. The following rules dictate how Bidders and Suppliers use OH|IDs to access

OhioBuys:

• A valid OH|ID is required for each Bidder or Supplier contact.

• Each user must provide a valid email address and password to request and create an

OH|ID.

• The email address used to create your OH|ID must match the email address associated with your Supplier contact record in OhioBuys

To access OhioBuys, navigate to: https://ohiobuys.ohio.gov

Then click on the OhioBuys Login button to either create an account and obtain your OH|ID or input your OH|ID and password to log in to OhioBuys.

How To: Update Contacts If you are an existing Supplier, you may manage your contacts in the Supplier Portal

(supplier.ohio.gov). Instructions on how to manage contacts in the Supplier

Portal are available under the Supplier Actions option within the Supplier Portal.

Bidders can manage their contacts directly within OhioBuys under the Contacts tab.

procure.ohio.gov/OhioBuys

For Suppliers/Bidders

How To: Locate Training and Support Suppliers and Bidders are strongly urged to complete training to begin successfully working in OhioBuys. Training includes web-based eLearning videos, hosted webinars, and job aids.

The training videos and job aids are available on the OhioBuys website. If you are interested in attending a Supplier webinar, please contact the OhioBuys project team at ohiobuys@das.ohio.gov. Please note, we recommend viewing the eLearning videos prior to attending the webinars.

For support or if you have Registration questions, please contact our Ohio Shared Services

Team at OBM.sharedservices@OBM.ohio.gov or 877-644-6771

Webinars Job Aids Help Desk SupportTraining Videos