OFFER_AND_ACCEPTANCE.pdf

This is an Offer and Acceptance form utilized by the City of Tucson, Arizona for formalizing contract agreements resulting from the Request for Proposal process. The document serves as the binding contract instrument between the City and selected contractors, incorporating by reference all terms, scope of work, conditions, specifications, and amendments outlined in the original solicitation. The form requires the offeror to provide contact information including company name, authorized signatory details, address, phone, fax, and email, with signature and printed name attestations from both the contractor and City officials. The contract becomes effective upon City acceptance, at which point the contractor is bound to deliver the specified materials or services, with the agreement assigned a unique contract number by the City of Tucson's Director of Business Services.

The Offer and Acceptance form is part of the Request for Quote (RFQ) No. 250136 for Grant Writing Support Services for the Housing and Community Development Department, with quotes due by May 13, 2025. The contract will be funded through U.S. Department of Housing and Urban Development (HUD) funding, making all services subject to non-negotiable HUD terms and conditions that are incorporated into the resulting agreement. The solicitation permits the establishment of multiple contractor agreements with firms demonstrating proven experience in securing federal and non-federal funding in affordable housing, community and economic development, community safety, environmental sustainability, homelessness, and social services. The initial contract term is one year with options to renew for four additional one-year periods, with total payments not to exceed $100,000 based on firm, fixed-price proposals for hourly rates covering grant preparation services, in-person meetings, and virtual meetings.