Offer_and_Acceptance.pdf

This is an Offer and Acceptance document for the City of Tucson, Arizona, establishing the formal contractual relationship between the municipality and a contractor for fiber and copper network installation, maintenance, and repair services. The procurement follows a competitive two-step process under Request for Qualifications (RFQ) No. 240196, whereby the City will select up to four contractors to provide labor, materials, and design services for telecommunications infrastructure projects across Pima County. Individual job orders are limited to $500,000, with typical projects ranging from $50,000 to $300,000 and routine repairs between $1,500 and $6,000. A pre-submittal conference is scheduled for October 31, 2024, at 10:30 a.m. via Microsoft Teams, with proposals due on November 14, 2024, at 2:00 p.m. Arizona time. The contract term is one year with four potential one-year renewal options, and services will be requested on an as-needed basis with no guarantee of work volume.

The estimated first-year contract usage is $2,000,000, with potential additional funding through Federal Transit Administration (FTA), local, and Regional Transportation Authority (RTA) sources. Funding may also include HUD support. The procurement includes a 12% aspirational disadvantaged business enterprise (DBE) participation goal for FTA-funded projects and requires compliance with Small Business Enterprise (SBE) Program requirements for projects meeting or exceeding $100,000. Contractors must submit detailed subcontractor participation plans and comply with Section 3 regulations for providing economic opportunities to low-income persons. The evaluation process scores qualified firms based on firm qualifications and experience (40 points), team qualifications and experience (35 points), method of approach and available resources (20 points), and subcontractor selection plan (5 points). The Regional Transportation Authority will be listed as an additional insured party on all contracts.