OFF52 Bidder Response Form Final 5.xlsx
XLSX spreadsheet 196 KB Posted
- Solicitation number
- BD-24-1080-OSD03-OSD03-95255
- Issued by
- Massachusetts
About this file
This document is the Bidder Response Form for the OFF52 Office, School, Library Furniture, Accessories & Services contract opportunity issued by the Commonwealth of Massachusetts. The contract covers a wide range of furniture categories including systems furniture, seating, office furniture, storage/shelving, preconfigured walls, education/library furniture, dormitory/healthcare furniture, ergonomic accessories, refurbished furniture, quick ship, and various furniture services. Bidders must complete the required tabs, including Bidder Profile & Qualifications, Bidder References, and Environmental Practices, and submit the response by the specified deadline. The contract has an initial term of 3 years with up to 2 optional 1-year renewals.
The document outlines pricing and discount requirements, as well as environmental initiatives that bidders can highlight to receive additional evaluation points. Bidders must demonstrate financial stability, geographic service coverage, and provide three professional references. The contract is open to all interested vendors, with no set-asides or incumbent information provided. Funding sources are not specified, but the Commonwealth is seeking value-driven procurement with a focus on sustainability.
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Other files
| File | Type | Posted |
|---|---|---|
| Reference Standard Contract Form and Terms and Conditions_02112022~3.pdf | ||
| Prompt Pay Discount Form OFF52.docx | DOCX document | |
| OFF52 RFR Final 9 amended 1.10.24.pdf | ||
| SDP_Plan_Form~8.xlsx | XLSX spreadsheet | |
| off52 q&A.pdf | ||
| OFF52 Intent to Award.docx | DOCX document | |
| Creating a Quote in CommBuys Job Aid_10~3.pdf | ||
| OFF52 Pricebook Final 3 amended 1.10.24.xlsx | XLSX spreadsheet | |
| OFF52 notice of intent to bid (3).pdf | ||
| OFF52 Bidders Conference .pdf |
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INSTRUCTIONS
INSTRUCTIONS FOR BIDDERS:
| This is the Bidder Response Form for OFF52 Office, School, Library Furniture, Accessories & Services. |
| This is a required document for all bidders responding to OFF52. |
| Bidders must ensure all tabs are thoroughly reviewed and completed. The following are the required tabs for this RFR: |
| · | Instructions |
| · | Submission Checklist |
| · | Bidder Profile & Qualifications |
| · | Bidder Reference Form |
| · | Environmental Practices Form (there is a Manufacturer Certificaion Tool Tab to assist) |
| Questions about the bid must be submitted through COMMBUYS using the Q&A feature before the Q&A deadline. |
| See the RFR Estimated Procurement Schedule Section 1.2 |
Failure to provide the requested information may result in your response being disqualified.
Submission Checklist
| OFF52 Bidder Submission Checklist |
| Bidders must follow the file naming convention specified in RFR Section 7.2.2 File Naming Convention'. |
| This tab is intended as a guide to assist you in file organization while completing your quote submission. FILES MUST NOT BE PASSWORD PROTECTED and PDF files must be searchable. |
| Required/Mandatory Documents | ||||
| Description Enter in COMMBUYS during upload | File format | File Name Assign when creating files | Submitted (Yes/No) | |
| Company Name Bidder Response Form | .xlsx | CompanyName_BidResponseFrm.xlsx | ||
| Company Name Pricing Discount & Labor | .doc | CompanyName_Price_Labor.doc | ||
| Company Name SDP Form | .doc | CompanyName_SDPform.xlsx | ||
| Company Name PPD Form | .doc | CompanyName_PPDform.doc | ||
| Company Name Financial written narrative | .doc | CompanyName_Finance.doc | ||
| Company Name Certificate of Good Standing | .doc | CompanyName_GoodStanding_Cert.doc | ||
| Company Name Environmental Plan | .doc | CompanyName_Env.Plan.doc |
Bidder Profile & Qualifications
| OFF52 Office, School, Library Furniture, Accessories & Services |
| BIDDER PROFILE AND QUALIFICATIONS |
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | ||
| Orange boxes are required fields. Once filled, boxes will turn gray, for example: | Company Name, Inc. | ||
| Provide answers by selecting the corresponding red box next to the desired field | |||
| Sections left blank without justification will not be considered | |||
| Bidder Profile | |||
| 1. Bidder Information (provide information below) | |||
| Legal Company Name (Same as W9): | Years in Business: | ||
| Legal Company Address (Same as W9, PO Box): | Days/Hours of Operation: | ||
| Company Phone: | Company Website (optional): | ||
| Company Email: |
2. Contact Person(s) (provide at least one contact person and list additional contacts where applicable) Awarded Contractors are responsible for reporting quarterly sales and diversity spending as well as ensuring payment of the 1% OSD Administration Fee. Any changes to any Contractor contacts must be communicated to the OSD Contract Manager.
| Name | Phone | ||
| Primary Account Manager (AM): | |||
| Primary Reporting Contact (if not AM): | |||
| Secondary Reporting Contact (if not AM): | |||
| Primary Admin Fee Contact (if not AM): | |||
| Secondary Admin Fee Contact (if not AM): | |||
| Customer Contact (if not AM): |
| 3. Emergency Contact Person (provide a contact who can be available 24 hours a day or as close to 24 hours as possible) | |||
| Name | Phone | ||
| Emergency Contact Person: | |||
| Categories | |||
| 4. Categories Being Bid (Answer Yes/No or mark "X" Bidder may respond to one or multiple categories) | |||
| Category 1: Systems Furniture (workstations/cubicles) | |||
| Category 2: Seating | |||
| Category 3: Office Furniture | |||
| Category 4: Specialty Storage/Shelving | |||
| Category 5: Preconfigured Walls, Cabinetry and Millworks | |||
| Category 6: Early and Higher Education, Library & Dining Furniture | |||
| Category 7: Dormitory / Residential / Healthcare & Behavioral Healthcare & Detention Facility Furniture | |||
| Category 8: Ergonomic Accessories & Specialty/Custom Furniture | |||
| Category 9: Refurbished and Reused Furniture | |||
| Category 10: Quick Ship/Punch Out | |||
| Category 11: Furniture Services – Project Management | |||
| Category 12: Furniture Services – Installation, repair and Storage/Inventory | |||
| Company Experience | |||
| 5. RFR 3.3 Is there a written Continuity of Operations Plan (COOP) | |||
| Yes/No: | |||
| If 'Yes' - Provide emergency contact information including name, position/title, phone, email and cell phone |
| 6. RFR 3.4 Financial stability including bankruptcy, litigation and contract defaults (Provide answers below or reference attachments if provided separately) | |
| RFR 3.4 | Financial written narrative on company's letterhead - to be included as an attachment to the bidder's response. Submitted Y/N: |
| RFR 3.41 | Bankruptcy, litigation, and contract defaults: Bidders must provide a list of any outstanding contingencies, such as lawsuits or other claims or charges, against the Bidder related to performance of the services sought under this RFR. - to be included as an attachment to the bidder's response. Submitted Y/N: |
| Geographic Service | |
| 7. RFR 4.7 Geographic Service (Provide a Yes/No answer as well as justification if necessary below) | |
| Bidders are required to provide service to cover the entire state of Massachusetts. Can you provide Statewide Service including islands: (answer yes or no to attest to the bidders ability to meet this requirement) |
Bidder References
| OFF52 Office, School, Library Furniture, Accessories & Services |
| BIDDER REFERENCES |
| INSTRUCTIONS | Each red box is a response field For example: | Company Name, Inc. |
| Provide answers by selecting the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered |
| Bidder References | |||
| RFR 3.5 Bidders must submit 3 professional references of customers who used the services within the category/ies being currently bid. The references should be from institutional accounts, or from customers in Massachusetts if available. | |||
| Reference/Entity Company | Contact Person | Phone |
Env Practices Form
| OFF52 Office, School, Library Furniture, Accessories & Services | ||
| Environmental Practices Form | ||
| Instructions: | Bidders must respond to questions below to be responsive. | |
| Provide answers by selecting the corresponding Red box next to the desired field. Once filled, boxes will turn Gray | ||
| Sections left blank without justification will not be considered. | ||
| Primary Purpose | ||
| This form is to encourage bidders to communicate existing business practices that foster a sustainable approach to conducting their operations. This may include one that has a reduced impact on the environment or public health, such as, but not limited to, creating less waste by using less packaging; eliminating the use substances and/or materials that are considered toxic; using alternative fuel vehicles in the delivery fleet for the purpose of reducing air pollution and greenhouse gas emissions, or setting environmental policies and measuring progress. |
The Commonwealth considers such initiatives part of the “best value” of procurement. Bidders have an opportunity to receive additional points in the evaluation phase of the RFR for the environmental initiatives they have identified. However, bidders must provide documentation to substantiate answers. If reference is made to an attached bid document, or URL, list reference in Column F/G.
| Bidder/Company Name: | ||||
| Bidder Sustainability Program/Environmental Business Practices | ||||
| Indicate what types of corporate sustainability policies/plans your company has AND attach (or provide link) to policies/plans: | To be responsive, bidder must provide answers to the questions below. If no answer, indicate "none". If not applicable, indicate "N/A" | Provide link and/or name of document submitted with bid, if any | ||
| Corporate Wide Sustainability Policy | ||||
| Climate Action Plan | ||||
| Zero Waste Policy | ||||
| Toxics Reduction Strategy | ||||
| Green Fleet Policy | ||||
| Sustainable Procurement Policy or Environmentally Preferable Purchasing Policy | ||||
| Anti-Idling Policy | ||||
| Waste Prevention and/or recycling policy/program: | ||||
| Other: | ||||
| Briefly describe and list sustainable procurement practices and achievements as a result of the policies checked above: | ||||
| Does your company publish an annual Sustainability Report? The sustainability report may include reference to policies but should include specific and measurable accomplishments over the last year. If yes, you must also provide a link to your latest report (or attach document to bid if no link available) and briefly describe key elements and accomplishments: | ||||
| Do you have specific targets for reducing your use of energy, water and chemicals? Describe targets: | ||||
| Decarbonization | ||||
| Provide Description below | Provide link and/or name of document submitted with bid, if any | |||
| Do you report to CDP, EcoVadis, or another similar environmental rating system? If so, please list | ||||
| What commitments and efforts has the company made to cut its carbon footprint? Please describe: | ||||
| Company publicly discloses greenhouse gas emissions on an annual basis. Provide link or attach to bid name of public disclosure document | ||||
| Bidder Facility Sustainability Practices | ||||
| List individual steps not indicated above that your firm has taken to improve the sustainability at your own operations: | Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | |
| Uses at least 50% remanufactured toner cartridges in printers. Uses at least 50% remanufactured toner cartridges in printers. Provide total annual spend on remanufactured and Original Equipment Manufacturer cartridges: | ||||
| Implemented a green cleaning program at our own facilities. Describe program and provide a list of third-party certified products used: | ||||
| Purchases appliances and equipment (printers, copiers, microwaves, etc.), that are Energy Star or EPEAT certified models. Provide a list certified products: | ||||
| Incorporates green building design elements into all construction and renovation projects. List green design elements and provide supporting documentation to substantiate: | ||||
| Owns or leases buildings certified to LEED or other green building standard. escribe any data collected and provide link to any published reports: | ||||
| Purchases or creates renewable electricity onsite (Through solar or wind systems, for example). Describe and indicate the % of energy that is derived from renewable sources: | ||||
| Has a recycling program. List all materials included in the program: | ||||
| Has a composting program. List name of compost vendor: | ||||
| Has received a 3rd party energy audit (usually through a utility) and implemented recommendations. Attach audit recommendations and what has been completed: | ||||
| List other sustainable initiatives not listed above and provide any data to substantiate claim: | ||||
| Packaging | ||||
| Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | ||
| Has your company implemented any environmental packaging initiatives? | ||||
| Are there packaging reduction, reuse, and recycling initiatives place? Describe all practices that apply: | ||||
| Shipping/Transportation | ||||
| Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | ||
| Are there any environmentally sound shipping and transportation practices? (e.g., being an EPA SmartWays Partner, using alternative fuel vehicles, purchasing environmentally preferable fleet products (e.g., retread tires, re-refined motor oil, low-VOC solvents, etc.)? Provide a description of the practices, products or fuels used: | ||||
| Training and Education | ||||
| Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | ||
| Describe how your company trains staff on the products or service that involves an environmentally preferable component? Provide a description of the practices: | ||||
| Describe how your company educates customers on the environmentally preferable products or service? Provide a description of the practices: | ||||
| Certifications | ||||
| Certifications: Bidders should familiarize themselves with the various certifications and standards for their industry in which they operate, with particular attention to those concerning environmental issues. Has your company or any of its manufacturers and/or subcontractors obtained any of the following product / industry certifications? | Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | |
| Is LEED Certified. List to what standard: | ||||
| Has adopted an environmental management system that is geared to continuous improvement (e.g., ISO 14000). |
Attach proof of an EMS audit.
Certified as a Massachusetts Sustainable Business Leader through the Sustainable Business Leader Program. Attach certification.
| Other industry environmental standards where applicable. Examples include, but are not limited to: CERES principles, C2C Protocol, Responsible Care Codes of Practice or other similar standards. List standard(s) and attach proof of certification: | |||
| Is a certified B Corporation. Describe: | |||
| Other. Please describe: | |||
| Other Environmental Criteria | |||
| Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | |
| Bidders may provide additional information about environmentally preferable products or practices that are not indicated and explained above. Attach appropriate documentation to substantiate claims: | |||
| Have you provided required documentation with the appropriate naming convention ('Submission Checklist' tab)? |
Manufacturer Cert Tool
| A non-comprehensive manufacturer list - Summary of the below Recommended Certifications | ||
| BIFMA Level, CEH, Cradle to Cradle, Declare (LBC), Green Screen, Intertek, MAS, SCS, UL | ||
| List does not include manufacturers with items that are Free of PFAS, Vinyl or PVC Free, Antimicrobials Free, Forest Stewardship Council (FSC) Certified, have Added Flame Retardants (verified by product tag/label), or items that do not have a Prop 65 warning | ||
| 1 - Fo | Fr - Pi | Po - Z |
| 9 to 5 Seating | Franklin & Ben | Poltrona Frau |
| 9am | Fredericia Furniture A/S | PolyVision Beaverton, OR / United States |
| Academia Furniture Industries | Friant & Associates, LLC | Pottery Barn Kids |
| ADI | Fritz Hansen A/S | Pottery Barn Teen |
| Affordable Interior Systems (AIS) | Geiger | Purple Innovation, LLC |
| Agati Furniture | Ghent Manufacturing, Inc. | Pyrotech Workplace Solution Pvt Ltd |
| Albert Housewares INC, Zhangzhou | Global Furniture Group | Quantum Medical |
| Allermuir (The Senator Group) | Godrej & Boyce Interior Division | Quartet |
| Allied Plastics Co., Inc. | GRACO | Rainbow Accents |
| Allseating | Great Openings | RFM Seating |
| Allsteel | Groupe Lacasse | RH Baby & Child |
| AMQ | Guava Family Inc. | ROL USA, Inc. |
| AmTab Manufacturing Corp. | Gunlocke | Rouillard Inc. |
| Andreu World | HAG | Royal Ahrend |
| Arcadia | Halcon | RT London |
| Arden Studio | HangZhou Yasen Furniture Co., Ltd. | Russ Bassett |
| Arper | Haskell Office | Russell Carroll Manufacturing, Inc. |
| Artcobell | Haworth | S. Segal Jerusalem LTD |
| Artopex | Haworth Asia-Pacific | Safco Products |
| Audo Copenhagen | HBF | Sauder Education |
| B&B Italia S.P.A. | Herman Miller | Sauder Worship Seating |
| Babyletto | Herman Miller Retail | SBFI |
| BCE | Hightower | Schiavello |
| Belnick LLC | Hirsh | Scholar Craft Products |
| Benchmark | Hollman | SCS Integrated Support Solutions, LLC |
| Bernhardt Design | HON | Seating, Inc. |
| Berries | Horizon Furniture | Sedia Systems |
| Bimos | Hubei Yotrio MWH Technology & Home Co., Ltd | Senator International Inc., (DBA Allermuir) |
| Biofit | Human Active Technology | Serta |
| BLA STATION AB | Humanscale | Shanghai Yuexia Industrial Co., Ltd. |
| Blu Dot | IDEON | Simmons Kids |
| Boss Design | Indiana Furniture | Sitmatic |
| Bouty Inc | Innerspace | SitOnIt |
| Braeside Consoles | Innovant Inc. | Smith System Manufacturing |
| BRC Group | Inscape | Snuggle-Pedic |
| BREATHABLEBABY LLC | Integra | Soho Baby |
| Bright | Interior Concepts, Inc. | Spacesaver Corporation |
| BRILLIANT INDUSTRY CO., LTD. | Interstuhl | Spec |
| Bush Business Furniture | Interwoven | Special-T, LLC |
| Butler Human Services Furniture | Intex | Spectrum Industries, Inc. |
| Buzz Seating, Inc. | IOA | Stance HealthCare |
| Byrne Electrical Specialists, Inc. | Jasper Desk | Steelcase |
| C.F. Stinson LLC | Jiangsu Tianyuan New Material Co., LTD. | Steelcase (Coalesse) |
| CALPIA | Kanematsu | Steelcase (Turnstone) |
| Carolina | Karimoku Furniture Inc. | Stork Craft |
| Carter’s DaVinci | Keilhauer | Stryker |
| Cartwright | KFI Studios | Stylex |
| Childcraft | KI (Krueger International Inc.) | Sunon Technology Co., Ltd |
| CHINA WONDERLAND NURSERYGOODS CO., LTD | Kimball | SurfaceWorks |
| CHITA (HK) IMPORT & EXPORT CO., LIMITED | Knoll | Sustainable Furniture, Inc. |
| ChurchPlaza Companies, Inc. | Knu/La-Z-Boy | Swiftspace, Inc. |
| Claridge Products & Equipment | Koleksiyon | Symbiote |
| Clarus | KOTOBUKI SEATING CO., LTD. | Symphony Tables |
| Classroom Select | Krug | Taicang Spring Textile Technology Co., Ltd. |
| Colebrook Bosson Saunders | KUKA(HK) TRADE CO., LTD. | Tayco Office Furnishings Inc. |
| Columbia Manufacturing Inc. | Kwalu | Teknion |
| Comfordy Co Ltd | Lakeshore Learning Materials | TempFlow |
| ComforTek Seating | LaserCAM Fabrication | Tennsco |
| Community Playthings | Learning Services Powered by Egan | The Senator Group (Senator) |
| Computer Comforts, Inc. | Leland International Inc | Theca Furniture UAB |
| Corcraft | Living Style (Singapore) Pte. Ltd. | Thos. Moser |
| Correctional Technologies, Inc. (DBA Cortech USA) | Lockers Manufacturing | Three H |
| Cortech Endurance Line | Loose Parts | Thuma |
| Cortina Leathers | Magnuson Group | Tonik |
| Cradlewise, Inc. | Mantra Inspired Furniture | Tranquil Systems |
| Cramer LLC | MapleWave | Transwall Office Systems, Inc. |
| Darran Furniture Industries, Inc | Martin Brattrud, Inc. | Trendway |
| Datum Storage Solutions | Maxon | Trinity Furniture |
| Dauphin North America | MCE | Tuohy Furniture Corporation |
| David Edward | Metalworks, Inc. | Ubabub |
| Davies Office Refurbishing | MityBilt Products Inc. | UE Furniture Co., Ltd |
| Davis | Modern Mill | Ultrafabrics Inc. |
| DCI, Inc. | Moduform, Inc. | UNICOR |
| DECCA CONTRACT | Monahan Products LLC (UPPAbaby) | Uniflex Church Furnishings, Inc. |
| Deko, LLC | MooreCo, Inc. | United Chair |
| Delta Children’s Products | Namesake | Valspar |
| Demco, Inc. | National Office Furniture | Varidesk LLC |
| Diversified Woodcrafts Inc. | National Public Seating | VCE |
| Division Twelve | Nemschoff | Versteel |
| Durian | Neutral Posture | Via Seating |
| DYW Ptd Ltd | New England Woodcraft | Virco |
| ECR4Kids | Newton Baby Inc. | VOXIM CO LTD |
| Egan Visual Inc. | Nightingale | VS America, Inc. |
| Emeco | Norix | VS Vereinigte Spezialmöbelfabriken GmbH & Co.KG |
| Encore Seating Inc. | Norstar Office Products (Boss) | Watson Furniture Group |
| Environamics, Inc. | Nucraft | WCI |
| Enwork/ (dba) ASSA Group Inc. | Nugget | Weber Knapp Co. |
| ERG International | Office Furniture Group/ UNICOR | West Coast Industries, Inc. |
| ergoCentric Seating Systems Inc. | Offices To Go | West Elm |
| Ergogenesis, LLC | OFS | Westwood Design |
| Ergotherapy Solutions (Pty) Ltd | OFS Carolina | Wieland |
| Ergotron | Okamura | Wilkhahn |
| ERP Hychem SDN BHD | OM Seating | Williams Sonoma Home |
| ESI Ergonomic Solutions | Onetwosix Design Inc. | Woodpark Furniture Vietnam Co, Ltd. |
| Eternity Modern | Orangebox | Workrite Ergonomics |
| Evans Consoles Kunshan | Organic Mattresses, Inc. DBA Lifekind | Zenith (Shanghai) High-Tech Co., Ltd. |
| Factory Direct Partners | Oxford Baby | Zgo Technologies |
| Fairmont Designs Hospitality | Ozlo Baby | ZheJiang Maratti Furniture Co., Ltd |
| Featherlite Furniture | Pair | Zhejiang Runda Kehong Furniture Co., Ltd |
| Fellowes Brands | Pali | |
| FENG TAI FURNITURE COMPANY LIMITED | Piccalio | |
| FOSHAN CITY SHUNDE YOUDE HARDWARE PRODUCT |
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