OEV26006292 - Specifications.pdf
PDF 219 KB Posted
- Attached to
- MPA 515 OE Safety Devices, Personal, Traffic
- Solicitation number
- OEV26006292
- Issued by
- Rhode Island
About this file
This is a specifications document for the State of Rhode Island Division of Purchases' Master Price Agreement (MPA 515) Open Enrollment solicitation for safety equipment and devices. The solicitation seeks to establish a qualified vendor list capable of supplying a comprehensive range of safety products and equipment, including truck-mounted attenuators, arrow boards, water barriers, traffic barrels, traffic cones, sign stands, safety vests, fall protection equipment, gloves, safety glasses, hard hats, respirators, and message boards. The initial solicitation opened on January 15, 2026, at 3:15 PM EST and closed on February 12, 2026, at 5:00 PM EST. Awards will be structured as multiple two-year agreements with two one-year renewal options at the State's discretion. The solicitation is reviewed every 90 days after the initial opening, allowing for continuous vendor enrollment. All products must be delivered FOB destination and comply with MUTCD (Manual on Uniform Traffic Control Devices) specifications, with safety apparel and headwear meeting ANSI/ISEA 107-2004 standards for Class 3 risk exposure.
Vendors must submit proposals on a Pass/Fail basis through completion of a Vendor Assessment Form and provide a list of available items with associated discounts from catalog list prices. Political subdivisions, municipalities, higher education institutions, and quasi-public agencies are authorized to participate in this Statewide Purchasing Agreement. Vendors must maintain insurance coverage of $1,000,000 general liability, $100,000 workers compensation, and $1,000,000 automobile liability. An administrative fee of 0.33% will be withheld by the State during invoice payment. There are no guaranteed purchase levels, and pricing will be determined through individual mini-bids issued by agencies for specific projects. Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation is mandated under Rhode Island General Law 37-14.1, requiring vendors to submit a fully executed MBE Participation Acknowledgment Form and MBE Utilization Plan with each award. The State reserves the right to conduct a separate public solicitation for any individual requirement exceeding $25,000.00.
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Text version
2018-1 Page 1 of 2 Revised 08/17/2018
OEV26006292 - AGENCY SOLCITATION SPECIFICATIONS
TITLE: MPA-515 SAFETY DEVICES, PERSONAL, TRAFFIC, WORKZONE
SECTION A. BACKGROUND
MPA 515 Open Enrollment establishes a qualified list of vendors to provide various types of safety equipment including, but not limited to, truck mounted attenuators, arrow boards, water barriers, traffic barrels, traffic cones, sign stands, safety vests, fall protection equipment, gloves, safety glasses, hard hats, respirators, message boards, etc.
SECTION B: SCOPE OF WORK AND REQUIREMENTS
The State of Rhode Island Division of Purchases, on behalf of all state agencies, is seeking to establish multi-year agreements with multiple vendors who can provide equipment for various types of safety products and equipment
These may include, but not be limited to, truck mounted attenuators, arrow boards water barriers, traffic barrels, traffic cones, sign stands, safety vests, fall protection equipment, gloves, safety glasses, hard hats, respirators, message boards, etc. All products and equipment delivered under this agreement shall be delivered FOB destination, and no other shipping or delivery charge will be accepted.
All products must meet MUTCD (Manual on Uniform Traffic Control Devices) specifications. Safety apparel and headwear must be labeled ANSI/ISEA 107-2004 (American National Standard for High Visibility Safety Apparel and Headwear) standard. High-visibility safety apparel must meet performance for Class 3 risk exposure. All personal protective equipment (PPE) must be in accordance with ANSE standards, the Manual on Uniform Traffic Control Devices (MUTCD) and all applicable Federal safety requirements.
The State anticipates multiple awards which will be for a two-year period with two one-year renewal options at the State’s discretion. Additionally, political subdivisions (cities, towns, schools, quasi-public agencies) as authorized by law may participate in this Master Price Agreement. All ordering and billing shall be between the vendor and political subdivision.
It is not expected that all bidders can provide all manufacturers products, therefore bidders are advised to submit a percentage discount from catalog list price on the manufacturer’s products they represent.
2018-1 Page 2 of 2 Revised 08/17/2018
Upon award, agencies will be required to obtain three quotes where available on each item to be purchased and issues a purchase order to the lowest bidder. Catalogs which illustrate both products and pricing, must be furnished to any agency upon request.
The State reserves the right to conduct a separate public solicitation for any individual requirement exceeding $25,000.00, or at any time it determines to be in the State’s best interest.
SECTION C: PROPOSAL
1. Proposal - Vendor Qualification Assessment
Vendors must complete and upload a signed copy of the “Vendor Assessment Form.”
Vendors are required to provide a list of their available items to be offered with associated discount(s). Vendors may also include links to catalogs specifically that meet the requested scope of work to be included in the Uploaded Vendor Assessment Form. SECTION D: EVALUATION AND SELECTION - SOLICITATION SPECIFIC Proposals shall be reviewed by the Division of Purchases on a “Pass/Fail” basis. All criteria must receive a “Pass” determination for a vendor’s potential inclusion on the resulting OE MPA’s qualified vendor list. Any criteria with a “Fail” determination will not be reviewed further and the vendor will be dropped from consideration. Proposals shall be reviewed and scored based upon the following criteria: Criteria Pass/Fail Vendor Assessment Form Pass/Fail Overall Pass/Fail Pass/Fail NOTE: See the “Requirements” tab of this solicitation for additional information on the evaluation and selection process in the “OE Standard Specification.
SECTION D: EVALUATION AND SELECTION – SOLICITATION SPECIFIC
Proposals shall be reviewed by the Division of Purchases on a “Pass/Fail” basis. All criteria must receive a “Pass” determination for a vendor’s potential inclusion on the resulting OE MPA’s qualified vendor list. Any criteria with a “Fail” determination will not be review ed further and the vendor will be dropped from consideration.
Proposals shall be reviewed and scored based upon the following criteria:
Criteria Pass / Fail
Vendor Assessment Form Pass / Fail
Overall Pass/Fail Pass / Fail
NOTE: See the “Requirements” tab of this solicitation for additional information on the evaluation and selection process in the “OE Standard Specifications-Vendor Qualification Assessment” section.
| SECTION A. BACKGROUND |
| SECTION B: SCOPE OF WORK AND REQUIREMENTS |
| SECTION C: PROPOSAL |
| SECTION D: EVALUATION AND SELECTION – SOLICITATION SPECIFIC |
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