OEV22000797_Jan_6_25_solicitation_doc.pdf

This is a solicitation document from the State of Rhode Island Division of Purchases for a Master Price Agreement (MPA) for Lubricants, Oils & Greases and Diesel Exhaust Fluid (DEF). The solicitation, identified as OEV22000797, is an Open Enrollment Vendor Assessment that allows vendors to submit proposals electronically through Ocean State Procures through November 30, 2023. The initial contract period will run from December 1, 2021 for three years, with options to renew for up to two additional 12-month periods based on vendor performance and funding availability. Required insurance coverage includes $1,000,000 in liability coverage, $100,000 in workers compensation, and $1,000,000 in automobile liability. Delivery terms are specified as FOB Destination.

Pricing will be determined through mini-bids issued to qualified vendors on the MPA, with a 1% administrative fee assessed on all purchase orders. The solicitation includes a mandatory 10% participation requirement for Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Veteran Business Enterprises (VBE), with at least one of three quotes in any mini-bid required to come from a certified MBE/WBE/VBE vendor. Political subdivisions, higher education institutions, municipal and state schools, and quasi-public agencies are authorized to utilize this agreement. There is no guaranteed purchasing activity or specified total contract value, and ordering and billing will be conducted directly between vendors and participating entities.