OEV 498 Scope of Work.pdf

2019-1 Page 1 of 5 Revised 04/02/2020

TITLE: OEV - MPA 498 OE Fence Installation and Repair

SECTION A. BACKGROUND

The intent of MPA 498 is for all end users to obtain fencing repairs, new installation, and any other fencing needs from a list of qualified vendors.

SECTION B: SCOPE OF WORK AND REQUIREMENTS

SCOPE OF WORK:

Provide and furnish all labor, materials, and equipment to perform the operations required, specified or directed by the owner to properly complete the work stated herein.

The work scope includes but is not limited to the following items: Remove existing fence poles, pole foundations, railings, gates and fence fabric. Furnish and install various types of fencing, wood guardrails, utility bollards, and also perform repairs.

The standard reference for all work shall be the current edition of the Rhode Island Department of Transportation Standard Specifications for Road and Bridge Construction (A.K.A. “Blue Book”), Section 900 (Incidental Construction and Services) and applicable sections of Division III, Part M, (Materials). As specified by the User Agency.

Contractor shall fill and compact all holes, depressions and low areas at the bottom of the newly installed fence along its entirety to ensure that animals and objects cannot get through

Upon request, contractor may be required to remove the existing fence, posts, and foundations and maintain a safe and secure perimeter at the site.

REGULATIONS/CERTIFICATE/LICENSES/PERMIT

Vendor is responsible to comply with all licensing or state permits required for this type of service. In addition to these license requirements, bidder, by submission of this bid, certifies that any/all work related to this bid, and any subsequent award which requires a Rhode Island license(s), shall be performed by an individual(s) holding a valid Rhode Island license.

Contractors shall preserve and protect the rights of the User Agency with respect to any work/services performed under sub-contract and incorporate the terms and conditions of this MPA Contract into all sub-contracts as necessary to preserve the rights of the State and User Agencies under this MPA. The Contractor shall be fully responsible to the State and User Agencies for acts and omissions of sub-contractors and of persons directly or indirectly employed by them as for acts and omissions of persons directly employed by Contractors

2019-1 Page 2 of 5 Revised 04/02/2020

All equipment, materials and labor utilized and all workmanship shall comply with all current codes, standards, regulations and statutes pertaining to the work/services required for a project.

Based on applicable security laws, regulations, and policies, User Agencies have the right to require the Contractors to comply with a range of additional requirements or standard operation procedures. Contractors must comply with such security requirements at no additional charge to the User Agencies.

User Agencies shall have the right to request background criminal investigations (BCI’s) from any and all Contractor officers, directors, and employees at no additional charge to the User Agency.

Contractor(s) shall be required to complete an agency “time-in/time-out log when on project site.

Agencies will provide a designated individual to coordinate and supervise any/all Time and Materials work orders. In addition, a vendor work order form shall be maintained by the agency documenting contractor personnel on the job site and start and completion times. The Contractors representative is required to sign the vendor work order form and retain a copy. This document will be used for verifying billable hours.

REPAIRS/DAMAGE/ERRORS/WARRANTY

Contractors shall be solely responsible for all loss, damages, costs and expenses in respect of any injury to persons, damage of property, or infringement of the rights of others incurred in the performance of the Project related work/services or caused in any other manner whatsoever by the Contractor or their employees.

Contractor must notify User Agency of any damage caused by their work or workmen to, but not limited to, repairs to lawns, pavements, buildings, utilities and furnishings. Contractor must replace/repair damage at the User Agencies’ sole discretion.

Any existing work or structure that is damaged or altered shall be returned to original condition at no additional cost.

The contractor will protect his work to minimize any danger to the personnel assigned, agency employees, and the public. The work site shall be kept neat at all times. Material Safety Data Sheets (MSDS) will be available at the work site for review as requested

Contractors shall guarantee all workmanship and parts furnished and installed under this MPA against defect for (12) months after completion. Equipment provided with manufacturer’s extended warranties shall extend this duration in accordance with manufacturer’s terms and conditions. Defects will be repaired or replaced by Contractors at no expense to the User agency. Contractors must supply all relevant warranty information and documentation to the user Agency upon Project completion.

QUOTES/BILLING/DISCOUNTS/COST

No charges other than parts and labor on the job - No travel, no mileage, no miscellaneous charges, no portal to portal, freight/shipping.

All quotes will be submitted in writing, no verbal or handshake agreements will be accepted. The Contractor shall submit a properly itemized proposal covering the requested work. This proposal

2019-1 Page 3 of 5 Revised 04/02/2020 shall be itemized to include the various components of work and shall be segregated by labor, materials and equipment in a format satisfactory to the User Agency. The quote will become a firm fixed price quote.

Any amount in excess of the maximum dollar amount must be reviewed and receive authorized by the User Agency

Contractors must document and submit an estimate for a change in cost or time with sufficient data to allow an evaluation of the estimate. Provide detailed breakdown of the cost and estimate for labor and materials including a detailed breakdown for subcontractors or vendor’s work.

Include copies of written estimates from subcontractors or vendors.

Contractors must conduct a no cost site inspection and issue a no cost written price quote for any project at the request of the User Agency.

The quotation shall be provided within three (3) business days of the original request and shall include a detailed summary.

The User Agencies shall be under no obligation to pay for Work done without prior approval and the State may at its sole option request alternative quotations.

Contractors shall submit an itemized proposal to User Agencies which include the various components of work/services for a Projects segregated by labor, materials and equipment in a format satisfactory to User Agencies. The Owner shall be entitled to any and all material or trade discounts (off list prices) that the vendor receives. Material quotes or invoices shall provide the discounted rate.

OCCUPATIONAL HEALTH AND SAFETY REQUIREMENTS:

Contractors shall strictly comply with the current State and Federal occupational safety and health policies/procedures necessary to protect the health and safety of workers and the general public on all project sites. Contractors shall be responsible for instructing employees in safety measures considered appropriate.

Project work areas shall be secured from public access, clearly marked, and barricaded, if necessary.

Project work shall not interfere with ingress or egress of normal operations by tenants, employees or vehicles.

No materials or equipment shall be left on the Project site when the Contractor’s workers are not present without proper authorization given by the user agency.

Disposal of any materials, natural or unnatural will not be permitted unless prior approval is obtained and coordinated with the owner.

Contractors shall make every effort to maintain a clean, quiet, and orderly work area throughout the term of the Project.

Contractor is responsible for removing spoils, construction debris, litter, trash and any miscellaneous materials from the site on a daily basis

2019-1 Page 4 of 5 Revised 04/02/2020

INSPECTION OF WORK:

All Projects related work/services shall be subject to inspection and approved by the User agency.

Acceptance or rejection of the Project shall be made as promptly as practical, but failure to accept or reject the Project shall not relieve the Contractor from responsibility for the Project related work/services.

User Agencies shall not be deemed to have accepted the Project by virtue of a partial or full payment for it.

At the completion of work, Contractor shall remove all materials, supplies, debris and rubbish and leave the Project site in a clean, acceptable condition.

The Contractor is responsible for protecting the work from damage from any source prior to final acceptance by the User Agency.

SECTION C: PROPOSAL

1. Proposal - Vendor Qualification Assessment

Narrative and format: Vendor responses must address specifically each of the following elements:

A. Registration Certificate: Provide a copy of your current Rhode Island Contractors Registration

B. List three (3) comparable customers or municipalities that you have provided fencing services to within the last three (3) years. Provide names, addressed, phone numberers and email addresses.

Vendor must also submit a filled out and completed MPA MBE Participation Acknowledgment Form as well as a OEV Assessment Form OEV27006856.

SECTION D: EVALUATION AND SELECTION - SOLICITATION SPECIFIC

Proposals shall be reviewed by the Division of Purchases on a “Pass/Fail” basis. All criteria must receive a “Pass” determination for a vendor’s potential inclusion on the resulting OE MPA’s qualified vendor list. Any criteria with a “Fail” determination will not be reviewed further and the vendor will be dropped from consideration.

Proposals shall be reviewed and scored based upon the following criteria:

Criteria

Pass/Fail

Licensing - RI Contractors Registration Certificate Pass/Fail

List three (3) comparable customers or municipalities that you have provided fencing

Pass/Fail

2019-1 Page 5 of 5 Revised 04/02/2020 services to within the last three (3) years. Provide names, addressed, phone numberers and email addresses.

Overall Pass/Fail Pass/Fail

NOTE: See the “Requirements” tab of this solicitation for additional information on the evaluation and selection process in the “OE Standard Specifications- Vendor Qualification Assessment” section.

SECTION D: EVALUATION AND SELECTION - SOLICITATION SPECIFIC