OES __Request for Information_Sources Sought.docx

AFICC 773 ESS/PK – Operational Executive Skills (OES) Course A/V Rental Support BPA

– Operational Executive Skills Course

General Information

Classification Code: W099 – LEASING OR RENTAL OF EQUIPMENT - MISCELLANEOUS

NAICS Code: 532490 – Other Commercial and Industrial Machinery and Equipment Rental and Leasing

THIS IS A REQUEST FOR INFORMATION (RFI)/ SOURCES SOUGHT ANNOUNCEMENT to conduct market research relative to the Operational Executive Skills Course A/V Rental Support BPA – Operational Executive Skills Course requirement. This RFI announcement is NOT a Request for Proposal (RFP), and the Government is not committed to award a contract pursuant to this announcement. The information from this RFI is for planning purposes only and will assist the Government in planning its acquisition strategy and is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or ultimately award a contract.

General Intent

The Air Force is looking to award a single contract to facilitate this requirement. This market research is being conducted to assist in determining the best acquisition strategy for the subject service. Any information regarding contract type, commercial practices, and specifications are requested and being considered for the development of the solicitation.

This announcement is targeted for all qualified businesses that can perform the services as stated in the Statement of Objective (SOO); responses from all interested parties are appreciated and accepted.

Description

Audio and Visual (AV) Equipment and Support Services at The Falls Church Marriott Fairview Park located at 3111 Fairview Park Dr, Falls Church, VA 22042. The dates of the FY25 event will be held 24-28 February 2025.

Fiscal Year 2025 objective will complete audio visual equipment and support for the OES Course for approximately 350+ attendees. Seven (7) handheld wireless microphones/speakers; seven (7) lapel wireless microphones with two floor stands and sound system, which can be used for the duration of the event with minimal recharging required during breaks in use; three (3) medium and six (6) small/medium projection surfaces and projectors with HDMI connector (government owned laptop(s) to be used for presentations). Projectors should connect with sound system so that audience may hear both video and microphone sound. Technician(s) to set up, maintain, and strike equipment needed for services. AV technical support should be on hand in case of malfunction. AV Equipment needs to be in place afternoon 23 February 2025 and equipment strike-down must be complete no later than 28 February 2025. The course will run 0800-1700 Monday - Friday. The following equipment shall be required.

VIDEO:

· 3 Medium projection surfaces

· 3 Projectors

· 6 Small projection surfaces

· 6 Projectors

AUDIO:

· 7 handheld wireless microphones

· 7 lapel wireless microphones

· 7 power cords/power strip extensions

· 2 floor stands /sound system

· 3 HDMI connector

LABOR:

· Technician(s) to Set/Strike/Deliver

· Technician Support to Sustain Functions during Event

Background

The Operational Executive Skills Course (OES) is an annual course for AFMS-wide new squadron commanders, functional managers, and, and senior enlisted leaders. This course will support the education and training of our medical service officers and enlisted leaders The course provides hands-on, face-to-face interaction with senior leaders and peers and is a forum for discussion and problem solving to address current key issues and future strategies. Projected outcomes include preparing newly selected Squadron Commanders, 3-letterFunctional Advisors, and Senior Enlisted Leaders (SEL) roles at Air Force Military Treatment Facilities (MTFs) through an Air Force operational executive leadership-skills focused approach to oversight and management of all executive team functions. This includes strategic level perspectives, readiness prioritization, executive leadership and oversight, resource management, teamwork and connectedness, functional manager responsibilities, and roles and responsibilities of the senior enlisted leader. Additionally, the course will offer Corps specific and command team breakout sessions to ensure pertinent topics are covered related to specific roles within the MTF.

The previous contract number is FA8052-24-P0005, awarded to ONLINE VIDEO SERVICE INC [Cage Code: 3QVD7/UEI: HJCJG1MEBA76] for the total amount of $31,245.00.

Information Requested

The AFICA 773d Enterprise Sourcing Squadron (773 ESS) is seeking responses to the questions listed below. Please provide your responses on company letterhead to the Point of Contact (POC) identified at the end of this RFI.

1. Please provide your company’s name, mailing address, Cage Code, Unique Entity ID, Point of Contact (POC), telephone number and e-mail address. Please also provide the name of the company’s Parent Company, if applicable.

2. Please provide your business size status (i.e. 8(a) Business Development Small Business Certification, Historically Underutilized Business Zone (HUBZone), Woman- Owned Small Business (WOSB) or Service Disabled Veteran-Owned Small Business (SDCOSB), Small Business, Large Business, etc.) under NAICS 532490. *If you are under the 8(a) program, please identify when you graduate from the program.

3. Given the nature of the work described in the SOO, if you feel another NAICS code better fits this requirement, please identify that.

4. Has your company had experience with this type of service, and/or at this magnitude in the last 5 years?

5. Based on the SOO, do you have enough information to provide an accurate proposal? If not, what additional information can the Government provide to assist you in creating a more accurate proposal?

6. Identify any factors that likely contribute risk or uncertainty to developing a contractor proposal for this proposed requirement. Please rate any factors you identify as either high or low regarding the degree of risk to the contractor. For the high risk drivers, please explain why the risk is high and suggest how the Air Force might mitigate or reduce this risk.

7. Do any components of the SOO conflict with standard industry practice? If so, please describe.

8. Would your company be interested in participating in this solicitation?

Please provide any additional questions, comments, concerns, etc. you have concerning this proposed acquisition. Provide feedback on whether the objectives, requirements, and other information presented in the SOO are clear, achievable within the proposed period of contract, and provide suggested changes, as appropriate.

Format of Responses

Limit RFI responses to 10, single-sided, single-spaced pages. The font for text should be Times New Roman 12-point or larger. The Responder may use oversized pages (including “foldouts”) where appropriate to contain graphic presentations. Oversized pages do not count as extra pages within the page limitations. Submitted responses should be in Microsoft Word or Adobe Acrobat format. Existing commercial documentation and product literature can also be submitted and is not subject to a page limitation. Responses must be unclassified and any proprietary information provided must be marked accordingly. To protect such data, each line or paragraph on the pages containing such data must be specifically identified and marked with a legend similar to the following:

“The following contains proprietary information that (name of Responder) requests not be released to persons outside the Government, except for the purposes of review and evaluation.”

Interested parties must send their responses to this RFI, no later than (NLT) 1600 (4:00 p.m. Central Standard Time), January 10, 2025, to eric.oliver.5@us.af.mil.

Disclaimer – This notice does not obligate the Government to award a contract or otherwise reimburse the responder for information submitted as a result of this RFI. The Government reserves the right to use the information provided by any respondent for any purpose deemed necessary and legally appropriate. Information submitted will become the property of the Government. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation.