Ocean Center Window Cleaning Services - Procurement Summary

This is an Invitation for Bid (ITB) document issued by the County of Volusia, Florida, for comprehensive window cleaning services at the Daytona Beach Ocean Center located at 101 North Atlantic Avenue. The procurement requires contractors to provide all labor, materials, equipment, and professional supervision necessary to perform window cleaning services with emphasis on addressing saltwater-related buildup, mineral deposits, and coastal residue. Services must be available Monday through Friday from 8:00 a.m. to 6:00 p.m., with availability for weekend and after-hours work at quoted rates. Contractors must submit pricing for four hourly service rate categories based on service timing (normal business hours versus evenings and weekends) and window height (15 feet and below versus above 15 feet, requiring lifts or scaffolding). A non-mandatory pre-solicitation conference was scheduled for March 26, 2026, at 11:00 a.m. on-site. The question deadline was April 2, 2026, at 11:59 p.m., with bid responses due April 16, 2026, by 3:00 p.m. through the County's eProcurement Portal. Award will be made to the lowest responsive and responsible bidder based on total cost, past performance (requiring three references from similar projects completed within three years), and contractor qualifications. The successful contractor will receive an initial three-year term with two optional one-year renewals contingent upon mutual written agreement and County Council approval.

All pricing must include labor, materials, equipment rental costs, fuel, travel, and pure water system operation utilizing Reverse Osmosis and Deionization systems producing zero parts per million Total Dissolved Solids. The County applies a three percent local preference to respondents with documented permanent locations in Brevard, Lake, Orange, Osceola, Seminole, or Volusia County for at least six months prior to the solicitation closing date. The incumbent contractor, A-1 Orange Exterior Building Service, submitted the lowest bid of $70,786.00 across three facilities in the July 2021 solicitation, with Ocean Center pricing totaling $8,307.00. Contractors must maintain comprehensive insurance coverage including Workers Compensation with Florida Statutory limits, Commercial General Liability insurance with $1,000,000 per occurrence and $2,000,000 general aggregate limits, and Auto Liability insurance with a combined single limit of $1,000,000, with the County named as an additional insured on all policies. Payment terms allow the County twenty business days to remit full payment on undisputed invoices, with price redetermination provisions permitting annual adjustments for documented increases in wages, fuel, or materials based on Employment Cost Index or Producer Price Index.