OCSD_-_Tool_Control_Policy.pdf
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- Attached to
- Fencing Repair Services
- Solicitation number
- 060-3089802-MB
- Issued by
- Orange County, San Diego City, California
About this file
This document is a Tool Control Policy exhibit established by the Orange County Sheriff's Department for contractors performing work at Orange County correctional facilities. The policy mandates that all contractors entering the security areas of the Sheriff's Department's jail facilities must comply with a tool inventory and control program designed to enhance facility safety by preventing inmate access to dangerous tools. Contractors are required to complete a written inventory form listing all tools before entering the facility, present the form at the entrance where security staff will verify and sign it, and submit to a repeat inventory upon exit to ensure no tools remain at the job site. The policy applies to all three Orange County correctional facilities: James A. Musick Facility, Intake Release Center, and Theo Lacy Facility. Contractors are encouraged to prepare advance inventories in advance of work to expedite entry and exit processes, and may be allowed preliminary site visits to assess work requirements and minimize the number of tools requiring inventory.
All vehicles entering the secured parking areas of Orange County Sheriff's Department facilities are subject to search and must be logged in and out at the gate. At the Intake Release Center and Theo Lacy Facility, only tools to be carried inside the facility require inventory, while at the James A. Musick Facility, vehicles themselves must be inventoried upon entry and exit. The Job Tool Inventory List form requires the contractor's name, work order number, date, and a numbered list of up to 28 tools with identification numbers, with security staff required to initial and record their badge numbers for both entry and exit inventories. Contact information is provided for each facility for contractors with questions regarding policy implementation.
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Text version
EXHIBIT
Orange County Sheriff’s Department Tool Control Policy
Tool Control Guidelines for Contractors Working in Correctional Facilities
The Orange County Sheriff’s Department has implemented a Tool Control Program at all jail facilities. The purpose of the program is to increase the safety at the facilities by keeping dangerous tools out of the hands of inmates. All contractors entering one of these facilities will be required to comply with the program requirements. The security staff at these facilities will make every effort to minimize any inconvenience caused by this program. We are providing you these guidelines so you can prepare the necessary documentation in advance to minimize any delay entering the facility.
All contractors performing work inside the security area of the facilities will be required to have their tools inventoried upon entry to, and exit from the facility.
Instructions for persons entering the facility:
• Complete the attached inventory form listing all of the tools you will need to take inside (preferably prior to arrival at the facility). Limiting the number of tools needed, will speed your entry and departure.
• Present the written inventory at the entrance to the facility at which you are working.
• A member of the security staff will compare the tools you are taking into the facility to your written inventory and return the form to you after signing it.
• A member of the security staff will repeat the inventory on your way out of the building to make sure you have not left any tools at the job site.
• The security staff will retain the original inventory, but will make you a copy if you need one.
• Contractors performing regular work at these facilities should prepare advance inventories for each toolbox with a few blank lines at the bottom and store the inventories on a computer. When you need to come to a facility, you can print the appropriate pages to take with you and handwrite any additional special tools at the bottom.
• If needed, you will be allowed entry to the facility to look at the work to be done prior to determining what tools you will need to minimize the number of tools subject to the inventory requirement.
Instructions for vehicles entering the facility:
• All vehicles entering the secured parking area of any correctional facility operated by the Orange
County Sheriff’s Department will be subject to search and will be logged in and out at the gate.
• Vehicles entering the Intake Release Center or Theo Lacy Facility will not need to have the tools inventoried. You will only need to inventory the tools to be carried inside the facility.
• Vehicles entering the James A. Musick Facility will need to be inventoried prior to entering and exiting the facility.
Contact Information if you have questions about this policy or need more information:
James A. Musick Facility • (949) 855-7777
Intake Release Center • (714) 647-6120
Theo Lacy Facility • (714) 935-6216
JOB TOOL INVENTORY LIST
Date: Name: WO#
*Security staff must initial and write down their badge number for both the in and out inventory.
Tool / Id # In Out
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