Oahu Grocery Items - Sources Sought Notice_v2.docx

Sources Sought Notice

Title:

Sources Sought for Market Ready Grocery Items for DOD Troop and Ships Customers on Oahu, State of Hawaii.

Synopsis Number:

SPE302-25-SS-0002

Due Date:

March 12, 2025

Potential Maximum Value:

$1,000,000.00

Potential Minimum Value:

$10,000.00

NAICS Code:

311999

PSC Code:

Notice Type:

Sources Sought Notice

1. Description The Defense Logistics Agency – Troop Support Indo-Pacific is seeking information on potential suppliers for market-ready grocery items for Department of Defense (DoD) Troops and Ship customers in the Oahu, Hawaii Zone. This request is for informational purposes only and does not imply or guarantee a future procurement action.

2. Background The Defense Logistics Agency – Troop Support Indo-Pacific is conducting market research to identify potential suppliers of market-ready grocery items for Department of Defense (DoD) troops and ship customers in the Oahu, Hawaii Zone. Vendors will primarily supply local grocery items to DoD customers across the island of Oahu. Additionally, customers may request new items, which vendors must be able to provide. The purpose of this notice is to assess the availability of sources and their capabilities.

3. Objective The objective of this Sources Sought Notice is to identify capable and interested sources that can fulfill the requirement. Specifically, we are seeking information from small businesses that serve the capability to provide and meet the quality requirements per item, as included in the Schedule of Items (Attachment 1).

Requirements:

The contractor shall be able to provide Market Ready Grocery Items as specified in Attachment 1 - Schedule of Items. The products must meet the following requirements:

1. Local Supply:

· Products must be sourced locally to ensure authenticity and alignment with regional food preferences.

2. Holiday Items:

· Certain items will be available exclusively during the holiday season and will not be listed in the catalog year-round.

· These products must be available with minimal notice, often just one month prior to delivery, and updated prices must be provided at time of request from contracting officer.

3. Quality Standards:

· Products must be fresh (for certain items), of high quality, and free from spoilage.

· Products must comply with USDA standards for freshness and quality.

4. Packaging:

· Products must be packaged to ensure freshness and prevent damage during transportation.

· Packaging must be labeled with the product name, weight, and date of packaging.

· Packaging sizes may vary from Attachment 1 to better align with supply availability.

5. Delivery:

· Deliveries must be made to DoD Customers within the Island of Oahu according to Attachment 2 - Delivery Locations-Customer List.

· The contractor must provide a reliable transportation method to ensure timely delivery.

· The contractor must be able to provide drivers who are capable of obtaining base access.

4. Responses Interested parties should complete and include Attachment 3 – Market Research Survey with their response.

5. Submission Instructions Please submit Attachment 3 – Market Research Survey, along with any questions, via email to DLA Troop Support Indo-Pacific, Procurement Office Hawaii, by March 12, 2025, at 08:00 Hawaii Standard Time. Responses should be sent to:

Bradley Ah Nee Contract Specialist DLA Troop Support Indo-Pacific 808-766-5818 bradley.ahnee@dla.mil

Kirk Moser Contracting Officer DLA Troop Support Indo-Pacific 808-786-2136 kirk.moser@dla.mil

6. Disclaimer This is a sources sought notice only and is not a request for proposals (RFP) or an invitation for bid (IFB). This notice does not commit the Government to contract for any supply or service. The Government will not pay for any information or administrative costs incurred in response to this notice. Any information submitted in response to this notice is voluntary.

7. Additional Information Provide any additional information or requirements specific to your organization or this sources sought/RFI.