OA ITSD-FY25-0020-SL_1_SUPPLIER.pdf
PDF 187 KB Posted
- Attached to
- Motor Pool Management System
- Solicitation number
- 300000163189827
- Issued by
- Missouri
About this file
Motor Pool Management System RFQ Summary
This Request for Quotation (RFQ) OA ITSD-FY25-0020-SL was issued by the State of Missouri, Office of Administration, Information Technology Services Division, with Michelle Schuman serving as the procurement buyer. The solicitation requests a cloud-based motor pool management system comprising 13 line items, including fleet management software, hardware components (key motor pool solution devices and kiosks), hosting services, maintenance and technical support, site setup, and training resources for both administrators and drivers. Lines 11, 12, and 13 are designated as optional. The solicitation was opened on June 12, 2025, at 8:00 PM UTC with responses due by July 8, 2025, at 7:00 PM UTC. No pre-bid conference, facility tour, or specific award date was scheduled. The contract term extends from the date of award through one year, with renewal options included in the pricing structure, requiring vendors to provide costs for an initial year, first renewal, and second renewal periods.
Payment terms are Net 45 with FOB shipping, and all pricing should be submitted in U.S. dollars with two decimal places. The solicitation will be evaluated using multiattribute scoring methodology with sealed bids and no ranking indicator displayed. The delivery location is specified as 301 W High Street, First Floor, Jefferson City, Missouri 65102 (Callaway County). The RFQ includes attachments such as a Requirements Traceability Matrix Template and an ITSD Project Status Report Template. An amendment dated June 25, 2025, added these supporting documents to clarify expectations for vendor responses.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Requirements Traceability MatrixTemplate.xlsx | XLSX spreadsheet | |
| ITSD Project Status Report Template.pptx | PPTX presentation | |
| OA ITSD-FY25-0020-SL Fleet Motor Pool Mgt System.docx | DOCX document |
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Text version
REQUEST FOR QUOTATION (RFQ) OA ITSD-FY25-0020-SL,1
If you have any questions, please contact:
Procurement Entity State of Missouri
Buyer MICHELLE SCHUMAN Location
Phone Fax
E-mail MICHELLE.SCHUMAN@OA.MO.GOV
Title: Motor Pool Management System Buyer: Michelle Schuman Contract Period: Date of Award Through One Year
Table of Contents
1 Overview
1.1 General Information
1.2 Schedule
1.3 Additional Information
1.4 Solicitation Controls
1.5 Terms
1.6 Attachments
2 Lines
2.1 Line Information
2.2 Line Details
2.2.1 Line 1
2.2.2 Line 2
2.2.3 Line 3
2.2.4 Line 4
2.2.5 Line 5
2.2.6 Line 6
2.2.7 Line 7
2.2.8 Line 8
2.2.9 Line 9
2.2.10 Line 10
2.2.11 Line 11
2.2.12 Line 12
2.2.13 Line 13
1 Overview
1.1 General Information
Title Motor Pool Management System
Synopsis This document constitutes a request for quotation for the provision of a cloud-based motor pool management system.
Amendment Date 6/25/25 4:16 PM Amendment Description Added Attachments: Attachment 1 – Requirements Traceability Matrix Template and Attachment 2 – ITSD Project Status Report Template Buyer MICHELLE SCHUMAN Outcome Purchase Order
E-Mail MICHELLE.
SCHUMAN@OA.MO.
GOV
Introduction The Overview and Contract Terms sections contain valuable information such as the complete solicitation, terms, and other relevant attachments. You should download any attachment(s) from the Overview section and review the Contract Terms prior to clicking Create Response.
1.2 Schedule
Close Date 7/8/25 7:00 PM Open Date 6/12/25 8:00 PM Time Zone Coordinated Universal
Time
1.3 Additional Information
Pre-Bid/Pre-Proposal Conference Date and Time 00+00:00
Pre-Bid/Pre-Proposal Conference Location Tour Date and Time 00+00:00
Tour Location Tour Contact Name
Tour Contact Phone # Tour Contact Email
1.4 Solicitation Controls
Response Visibility Sealed
Lines Settings Rank Indicator No indicator displayed
Ranking Method Multiattribute scoring
1.5 Terms
Payment Terms Net 45 Freight Terms Shipping Method FOB
Solicitation Currency USD (US Dollar) Price Precision 2
1.6 Attachments
File Name or URL Type Description Requirements Traceability Matr File ITSD Project Status Report Tem File OA ITSD-FY25-0020-SL Fleet Mot File
2 Lines
2.1 Line Information
Line Target Quantity
UOM Response Quantity
Response Price
Line Amount
Promised Date
1-Fleet Management Software Module
1 EAC
H
Enter in the Cost Factors Table below
2-Fleet Management Hardware - Key Motor Pool Solution & Fuel Card Dispatching
1 EAC
H
Enter in the Cost Factors Table below
3-Fleet Management Hardware - Kiosk
1 EAC
H
Enter in the Cost Factors Table below
4-Services - Hardware and Software Maintenance & Technical Support
1 YEA
R
Enter in the Cost Factors Table below
5-Services - Hosting
1 YEA
R
Enter in the Cost Factors Table below
6-Services Site Set-Up
1 YEA
R
7-Training Initial Admin Users 8-Training Initial Admin Users 9-Training Continuous training resources for Admin
1 YEA
R
Enter in the Cost Factors Table below
10-Training Continuous training resources for Drivers
1 YEA
R
Enter in the Cost Factors Table below
Line Target Quantity
UOM Response Quantity
Response Price
Line Amount
Promised Date
11-Optional - Fleet Management Hardware Key Motor Pool Solution & Fuel Card Dispatching
1 EAC
H
Enter in the Cost Factors Table below
12-Optional - Fleet Management Hardware Kiosk
1 EAC
H
Enter in the Cost Factors Table below
13-Optional - Additional Expenses
1 EAC
H
Enter in the Cost Factors Table below
2.2 Line Details
2.2.1 Line 1 Fleet Management Software Module
Category Name 43232600 -
INDUSTRY
SPECIFIC
SOFTWARE
Item Revision Allow Alternate Lines No
Requested Date Location 301 W HIGH ST
FIRST FLOOR
JEFFERSON CITY,
MO
CALLAWAY65102
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
Cost Factor Description Pricing Basis Target Value Response Value
2nd
RENEWAL
SECOND RENEWAL Per unit
2.2.2 Line 2 Fleet Management Hardware - Key Motor Pool Solution & Fuel Card Dispatching
Category Name 31160000 -
HARDWARE
Item Revision Allow Alternate Lines No
Requested Date Location 301 W HIGH ST
FIRST FLOOR
JEFFERSON CITY,
MO
CALLAWAY65102
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
2.2.3 Line 3 Fleet Management Hardware - Kiosk
Item Revision Allow Alternate Lines No
Requested Date Location 301 W HIGH ST
FIRST FLOOR
JEFFERSON CITY,
MO
CALLAWAY65102
Start Price (USD)
Cost Factors
It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
2.2.4 Line 4 Services - Hardware and Software Maintenance & Technical Support
Category Name 80161505 - FLEET
MANAGEMENT
SERVICES
Item Revision Allow Alternate Lines No
Requested Date Location 301 W HIGH ST
FIRST FLOOR
JEFFERSON CITY,
MO
CALLAWAY65102
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
2.2.5 Line 5 Services - Hosting
MANAGEMENT
SERVICES
Item Revision Allow Alternate Lines No
Requested Date Location 301 W HIGH ST
FIRST FLOOR
JEFFERSON CITY,
MO
CALLAWAY65102
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
2.2.6 Line 6 Services Site Set-Up
MANAGEMENT
SERVICES
Item Revision Allow Alternate Lines No
Requested Date Location 301 W HIGH ST
FIRST FLOOR
JEFFERSON CITY,
MO
CALLAWAY65102
Start Price (USD)
2.2.7 Line 7 Training Initial Admin Users
Category Name 60106200 -
TECHNOLOGY
TEACHING AIDS
AND MATERIALS
Allow Alternate Lines No Requested Date Location 301 W HIGH ST
FIRST FLOOR
JEFFERSON CITY,
MO
CALLAWAY65102
2.2.8 Line 8 Training Initial Admin Users
TECHNOLOGY
TEACHING AIDS
AND MATERIALS
Allow Alternate Lines No Requested Date Location 301 W HIGH ST
FIRST FLOOR
JEFFERSON CITY,
MO
CALLAWAY65102
2.2.9 Line 9 Training Continuous training resources for Admin
TEACHING AIDS
AND MATERIALS
Item Revision Allow Alternate Lines No
Requested Date Location 301 W HIGH ST
FIRST FLOOR
JEFFERSON CITY,
MO
CALLAWAY65102
Start Price (USD)
Cost Factors
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
2.2.10 Line 10 Training Continuous training resources for Drivers
TEACHING AIDS
AND MATERIALS
Item Revision Allow Alternate Lines No
Requested Date Location 301 W HIGH ST
FIRST FLOOR
JEFFERSON CITY,
MO
CALLAWAY65102
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
2.2.11 Line 11 Optional - Fleet Management Hardware Key Motor Pool Solution & Fuel Card Dispatching
HARDWARE
Item Revision Allow Alternate Lines No
Requested Date Location 301 W HIGH ST
FIRST FLOOR
JEFFERSON CITY,
MO
CALLAWAY65102
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
2.2.12 Line 12 Optional - Fleet Management Hardware Kiosk
Item Revision Allow Alternate Lines No
Requested Date Location 301 W HIGH ST
FIRST FLOOR
JEFFERSON CITY,
MO
CALLAWAY65102
Start Price (USD)
Cost Factors
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
2.2.13 Line 13 Optional - Additional Expenses
Category Name 42331148 -
MISCELLANEOUS
Item Revision Allow Alternate Lines No
Requested Date Location 301 W HIGH ST
FIRST FLOOR
JEFFERSON CITY,
MO
CALLAWAY65102
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
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