ntb2501paris00027ad1.pdf

12750 Merit Drive, Suite 570

OFFICE 214.373.7873

• Dallas, TX 75251

• hwlochner.com

Cox Field (PRX)

TxDOT CSJ No. 2501PARIS

ADDENDUM NO. 1

May 1st, 2026

TO ALL PROSPECTIVE BIDDERS:

All bidders shall acknowledge receipt of this and all other addenda on page 3 of 4 of the Bid Form.

Failure to acknowledge receipt of an addendum may be cause for rejection of the bid. This addendum becomes a part of the contract documents. All provisions of the original plans, specifications, and contract documents shall remain in full force and effect, except as modified by this addendum.

A. You are hereby notified of the following amendments to the Bid Form for the subject project. See attached revised bid form.

1. N/A

B. You are hereby notified of the following amendments to the Contract Documents/Specifications for the subject project.

C. You are hereby notified of the following amendments to the Construction Plans for the subject project.

D. A copy of the pre-bid meeting minutes is included with this addendum.

E. Additional Clarification and Questions:

ADDENDUM NO. 1 ISSUED BY:

H.W. Lochner, Inc.

Chris A. Whitfield, P.E.

Project Manager

CAW/ TBPE Firm Registration No. 10488

Enclosures pc: 24827

05/01/2026

OFFICE 214-373-7873

PRE-BID MEETING MINUTES

COX FIELD (PRX)

PARIS, TEXAS

BASE BID

INSTALL ABOVE-GROUND 12,000 GALLON AVGAS

FUEL STORAGE AND DELIVERY SYSTEM

ADD ALTERNATE

INSTALL ABOVE-GROUND 12,000 GALLON JET-A

TxDOT CSJ 2501PARIS

Thursday, April 23rd, 2026 – 10:00 A.M. (CDT)

I. Introduction of Attendees

A. The attendee list is included for reference.

II. Site Visit Opportunity

A. Attendees of the meeting will have the opportunity to tour the site after the meeting. Anybody interested in touring the site outside of today’s meeting must contact Thomas Herndon (Airport Manager) to schedule a site visit. Thomas’ phone number is 903-784-4648.

III. Bid Opening

A. Bids must be packaged/sealed, addressed, and delivered as follows:

Kelle Chancey TxDOT Aviation Division 6230 E. Stassney Lane, 2nd Floor Austin, Texas 78744

B. Bids will be received until 2:00 P.M. (CDT) on Thursday, May 21st, 2026. Bids received after this time will not be accepted and returned unopened. A public bid opening will follow the deadline.

C. Award of contract is contingent upon the City of Paris, Texas receiving concurrence in federal funding assistance from TxDOT.

IV. Bidding Process and Contract Provisions

A. Bidders may view and obtain plan sets, free of charge, from Plans Online at the following link https://www.dot.state.tx.us/business/plansonline/ftpinfo.htm on the TxDOT website. Bidders are responsible for checking this website regularly for any changes to the bid documents, such as Addendums. TxDOT can only guarantee the accuracy of information on its Aviation Projects website located at http://www.txdot.gov/inside-txdot/division/aviation/projects.html If another agency or construction data website references this project, please also refer to the TxDOT Aviation website mentioned above to verify the accuracy and completeness of the data.

B. Bidding documents may also be viewed at Lochner’s office: 12750 Merit Drive, Suite 570, Dallas, Texas 75251. Technical questions concerning the specifications should be directed to Chris Whitfield, P.E. at 972-658-2433, 214-373-7873 or cwhitfield@hwlochner.com. Please call Kelle Chancey, TxDOT Aviation at 512-633-0253 for questions concerning the bid document or further information.

C. TxDOT Aviation uses the eGrants electronic grant management system for projects beginning

Fiscal Year 2017. The awarded bidder will be required to electronically submit contract documents, pay request forms, change order requests, certified payroll, DBE/HUB reports and insurance certificates. Signing the Bid Form certifies that the bidder meets the eGrants minimum system requirements in the External User Manual found at http://www.txdot.gov/government/funding/egrants-2016/aviation.html

D. A bid bond guarantee is required to be submitted with your bid in the amount of two percent (2%) of the total bid amount (Base Bid + Add Alternate). This needs to be made payable to TxDOT Aviation.

E. The following documents shall be completed and submitted to be considered a complete bid package. Any of the documents listed below that are incomplete or missing will deem the bid non-responsive.

i. Bid Form

ii. Bid Bond

iii. Required Language in Proposals for AIP Contracts

iv. Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion

v. Buy American Certification

vi. Certification of Non-Segregated Facilities

vii. DBE Participation Plan

F. The DBE goal established for this project is 0%.

G. The successful bidder will be required to furnish a performance bond and payment bond with the power of attorney and claim page in the amount of the total awarded contract price, executed by a surety company/companies authorized to execute surety bonds under and in accordance with the laws of the State of Texas.

H. Included with your bid package shall be a statement of qualifications with their proposal of past similar work, a financial statement, and a statement of plant and equipment proposed for use on the project. In lieu of the financial statement, Contractors may provide evidence that they are pre-qualified with TxDOT for similar work and are on the current TxDOT bidders list.

I. The Bid Form may be obtained through the links provided in the Project Manual (PDF Page 19).

J. Please ensure that you have completed/followed the “Bid Package Responsiveness Checklist” prior to formally submitting your bid package.

K. Mandatory and Special Provisions to this project/contract are explained in the Project Manual.

L. Please note that Item C-105, Mobilization of the Project Manual, states that the unit price for

Mobilization shall not exceed 10% of the total Base Bid and Add Alternate amount.

M. Intentions are to execute contracts after receiving concurrence in award from TxDOT and issuing Notice-To-Proceed (NTP) for MATERIAL PROCUREMENT immediately upon contract execution. The CONSTRUCTION phase anticipated early NTP is Late 2026 and the late NTP is Spring 2027.

N. Minimum wage rates have been predetermined as required by law and are set forth in the specifications. The Contractor and all Subcontractors will be required to pay minimum wage rates as established.

O. The Contractor and his/her Subcontractors will be required to provide certificates of insurance for at least the minimum amounts specified in the Special Provisions.

V. Project Overview and Phasing

A. The scope of this project features the construction of a self-serve 12,000-Gallon AvGas fuel storage and delivery system (Base Bid) and a self-serve 12,000-Gallon Jet-A fuel storage and delivery system.

B. There are two Notice-to-Proceed (NTP) issuances associated with this project. Once all construction contracts are executed, a Notice-To-Proceed (NTP) to begin material submittals and procurement will be issued (noted as the PROCUREMENT phase). The Contractor has one hundred eighty (180) calendar days to complete the procurement phase of the project.

C. The second NTP associated with this project will be issued to begin construction (noted as the

CONSTRUCTION phase). The Contractor has sixty (60) calendar days to complete the construction phase of the project. Phasing has been structured such that the Airport can remain operational during construction.

D. During the construction phase, the airport will remain open. All traffic control (low profile barricades) needs to be in place for the duration of construction in the Apron area as shown on Plan Sheet 3. The Contractor shall familiarize themselves with the requirements of the Construction Safety and Phasing Plan (CSPP) and with FAA AC 150/5370-2G, Operational Safety on Airports During Construction.

E. Please note that the contract time is set up in calendar days and not working days. This construction time schedule includes estimated delays due to weather for a typical season.

F. Liquidated damages are set at $1,000.00 per calendar day. Delays due to weather and other factors out of the control of the Contractor that are above and beyond a typical season may be requested in writing as a reason for the contract period extension. The request should be made as soon as the Contractor is aware of an issue with the construction period. The Contractor shall also make every attempt to make up any lost days by working extended periods during the day and/or weekends.

G. The Contractor shall notify the engineer forty-five (45) calendar days prior to the start of construction so that the Airport Manager can provide notice to tenants and issue all NOTAMs to Flight Service with regards to the construction at the airport.

H. Lochner will provide Construction Observation and acceptance testing throughout the project.

I. Extreme caution shall be used when working near underground electrical cable and other utilities.

The Contractor is responsible for locating any underground utilities prior to construction beginning. The Contractor shall notify Texas 811 at least 48 hours prior to any construction activities to allow sufficient time to locate and mark any existing field cables or utilities which might be affected by this project. Should damage occur to any of these items, they will be replaced immediately at the Contractor’s expense to the satisfaction of the Engineer and the Owner.

J. General Note 13 on Plan Sheet 2 states that the Contractor shall be responsible for obtaining water (if required) for completion of the project. The Contractor shall contact the Airport Manager and/or Engineer for coordination and pricing. The cost of this work shall be considered subsidiary to other contract items.

K. A Contractor furnished Engineer’s field office is not required.

VI. Fuel Storage and Delivery System

A. It is the intent of the plans and specifications to provide a performance-based requirement for each fuel storage and delivery system such that the Contractor can properly complete the final design and provide a turnkey fuel system. The components explicitly described are required to meet the governing codes of the local area and state and shall be the responsibility of the Contractor.

B. The FUEL specification in the Project Manual thoroughly provides the requirements of the fuel system including performance requirements, deliverables/submittals, fuel payment/management system, etc.

VII. Fuel Tank Foundation

A. It is the Contractor’s responsibility to provide a design for the concrete fuel tank supporting the appropriate Jet-A and/or AvGas tank. The Contractor shall familiarize themselves with the requirements of the “Fuel Tank Foundation Notes” on Plan Sheet 10. The design and construction of the fuel tank foundation, including all concrete, aggregate base, reinforcement, and all necessary planning, design, and confirmation/approval shall be considered under Bid Items “Construct AvGas Fuel Tank Concrete Foundation” and “Construct Jet-A Fuel Tank Concrete Foundation”.

B. Concrete shall comply with TxDOT 360 and Aggregate Base shall comply with TxDOT 247.

Construction and material requirements are described within each of these specifications in the Project Manual.

VIII. Fuel Farm Concrete

A. Concrete meeting the “Fuel Farm Concrete Pavement Detail” shall be constructed surrounding each fuel tank/foundation. The fuel farm concrete shall span from the edge of the concrete Apron north at a distance 5’ offset from the Apron aligning with the fuel tank foundation. The east/west bounds of the fuel farm concrete shall span 6’ offset laterally except between tanks, where the minimum distance is 5’ (10’ of space total if both are being constructed) It is the Contractor’s responsibility to provide a schematic for the area during the material procurement phase. The Contractor shall familiarize themselves with the details, graphics, and notes on Plan Sheet 10.

The design and construction of the fuel farm concrete pavement (exclusive of the foundation(s)), including all concrete, aggregate base, reinforcement, and all necessary planning, design, and confirmation/approval shall be considered under Bid Items “Install Above-Ground 12,000 Gallon AvGas Fuel Storage and Delivery System” and “Install Above-Ground 12,000 Gallon Jet-A Fuel Storage and Delivery System”.

B. Concrete shall comply with TxDOT 360 and Aggregate Base shall comply with TxDOT 247.

Construction and material requirements are described within each of these specifications in the Project Manual.

IX. Bollards

A. Bollards are required to protect the fuel tanks from the Aircraft Operations Area (AOA). The

Contractor shall install the bollards as shown and described on Plan Sheet 10 at a 6” offset from the edge of the concrete Apron. All material and labor required to construct the bollards shall be considered under Bid Item 4 for each of the Add Alternates.

B. Concrete shall comply with TxDOT 360. Construction and material requirements are described within the Project Manual.

X. Credit Card Payment/Fuel Management System

A. The Contractor shall remove, store, re-install, and modify the QT Pod M4000 payment system from its existing location to the new location and outfit it with a large multiline display for controlling the jet and/or avgas sales direct into plane fueling of aircraft. The system shall be modified to accommodate a cellular set-up in order to remove the need for hardwired communications at the pedestal. The Contractor shall provide a new cover to protect the screen from the weather. All material and labor required shall be considered under Bid Item “Remove, Store, Re-Install, and Modify QT Pod Payment System”.

XI. Fuel Farm Aerial Lighting

A. During the material procurement phase, the Contractor must procure overhead lighting that meets or exceeds the model described on Plan Sheet 9. The light fixture, light pole, foundation, area illumination plan, and all materials and labor required to procure and install this item shall be considered under Bid Item “Furnish and Install Fuel Farm Aerial Lighting”. The light shall be installed such that the light heads are 120 degrees apart to properly illuminate the fueling area.

XII. Coordination and Installation of Electrical Service with Local Utility Provider

A. An allowance is provided for coordinating the installation and connection to 3-Phase Power with

OnCor. Lochner has begun these discussions with OnCor and expect to have more details within the next month regarding the final location and coordinating final installation.

B. The connection to the power source, provided by OnCor, as well as all other electrical improvements/modifications required for the proper functionality of the fuel system, payment system, overhead lighting, and any other electrical components associated with this project shall be considered under Bid Items “Install Above-Ground 12,000 Gallon AvGas Fuel Storage and Delivery System” and “Install Above-Ground 12,000 Gallon Jet-A Fuel Storage and Delivery System”.

XVI. Fence

A. There is fence removal and replacement (in a different location) with this project.

B. All fence material and installation requirements are described in the Project Manual.

C. The Contractor shall familiarize themselves with the fence demolition, installation, and details shown on Plan Sheets 6, 7, and 8.

XVII. Request for Information (RFI)

A. Bidders requiring a clarification or interpretation of the project documents shall make a written request to the Owner or Engineer via email to Chris Whitfield (cwhitfield@hwlochner.com) or Ian Wright (iwright@hwlochner.com). The Owner or Engineer must receive the written request a minimum of seven (7) calendar days prior to the date of the bid opening.

XVII. Open Discussion

A.

XVIII. Addendums

A. Addendum No. 1 - Pre-bid meeting minutes and attendee sheet.

PRE-BID MEETING ATTENDEE LIST

COX FIELD (PRX)

PARIS, TEXAS

BASE BID

INSTALL ABOVE-GROUND 12,000 GALLON AVGAS

ADD ALTERNATE

INSTALL ABOVE-GROUND 12,000 GALLON JET-A

TxDOT CSJ 2501PARIS

Thursday, April 23rd, 2026 – 10:00 A.M. (CDT)

NAME COMPANY TELEPHONE E-MAIL

Ian Wright Lochner 316-518-9244 iwright@hwlochner.com

Chris Whitfield Lochner 972-658-2433 cwhitfield@hwlochner.com

Eli Lopez TxDOT 512-416-4506 Eli.lopez@txdot.gov

Ryan Hindman TxDOT 512-520-7467 Ryan.hindman@txdot.gov

Robert Self Urway Services 817-507-9957 Robert.self@urwayservices.com

Thomas Herndon City of Paris, Cox Field 903-784-4648 therndon@paristexas.gov