ntb2501paris00027.pdf

TxDOT Solicitation No.: NTB2501PARIS00027 TxDOT CSJ/Project No.: 2501PARIS

NOTICE TO BIDDERS

Cox Field

TxDOT Solicitation No.: NTB2501PARIS00027

Sealed bids for the construction of airport improvements at Cox Field need to be addressed and delivered to Kelle Chancey, TxDOT Aviation Division, 6230 E. Stassney Lane, 2nd Floor, Austin, Texas 78744. The delivered package must be clearly marked as “Bid Proposal”. Bids will be received until 2:00 PM, May 21, 2026, then publicly opened and read. Any bid received after closing time will be returned unopened.

In general, the Aviation Construction work consists of: Install AvGas and Jet A fuel tanks.

Engineers’ Estimate of Probable Cost for this project is as follows:

Base Bid: $ 810,000.00 Additive Alternate 1: $575,000.00

Bidding documents may be examined: H.W. Lochner, 12750 Merit Dr., Suite 570, Dallas, TX 75251.

Bidders may view and obtain plan sets, free of charge, from Plans Online at the following link https://www.dot.state.tx.us/business/plansonline/ftpinfo.htm on the TxDOT website. Bidders are responsible for checking this website regularly for any changes to the bid documents, such as Addendums. TxDOT can only guarantee the accuracy of information on its Aviation Projects website located at http://www.txdot.gov/inside-txdot/division/aviation/projects.html. If another agency or construction data website references this project, please also refer to the TxDOT Aviation website mentioned above to verify the accuracy and completeness of the data.

TxDOT Aviation uses the eGrants electronic grant management system for projects beginning Fiscal Year 2017. The awarded bidder will be required to electronically submit contract documents, pay request forms, change order requests, certified payroll, DBE/HUB reports and insurance certificates. Signing the Bid Form certifies that the bidder meets the eGrants minimum system requirements in the External User Manual found at http://www.txdot.gov/government/funding/egrants-2016/aviation.html

To be placed on the Bidders List for this project, please email your company name, mailing address, and your phone & email address to AVNRFQ@txdot.gov.

Technical questions concerning the specifications should be directed to Chris Whitfield, P.E. at 972-658- 2433, 214-373-7873 or cwhitfield@hwlochner.com. Please call Kelle Chancey, TxDOT Aviation at 512- 633-0253 for questions concerning the bid document or further information.

Minimum wage rates have been predetermined as required by law and are set forth in the specifications.

Cashier’s check, money order, or teller’s check drawn by or on a state or national bank, a savings and loan association, or a state or federally chartered credit union (collectively referred to as “bank”) in the amount of two percent (2%) of the total bid price stated in the bid, made payable without recourse to TxDOT Aviation, Agent for the Owner or a bid bond in the same amount from a reliable corporate surety authorized to do business in the State of Texas and acceptable to TxDOT Aviation, Agent for the Owner must accompany each bid as a guarantee that the bidder, if successful, will enter into a contract, and make bond in accordance with the requirements of the specifications. TxDOT Aviation reserves the right to https://www.dot.state.tx.us/business/plansonline/ftpinfo.htm http://www.txdot.gov/inside-txdot/division/aviation/projects.html http://www.txdot.gov/government/funding/egrants-2016/aviation.html file://FS-W49.dot.state.tx.us/DATA2/AVN/Groups/D42GRANT/2018%20PROCUREMENT%20TEMPLATES/CONSTRUCTION-NTB/FEDERAL/AVNRFQ@txdot.gov retain any check, bank money order or bank draft as liquidated damages in the event the bidder withdraws its bid after the bids are opened and before official rejection of the bid by TxDOT Aviation/Owner, or, if successful in securing the award of the contract, the successful bidder fails to enter into the contract and fails to furnish satisfactory performance and payment bonds.

All noted documents below shall be completed and submitted to be considered a complete Bid Package.

If any of the listed documents are incomplete or missing, the bid will be deemed non-responsive.

Required Documents:

☐ Bid Form ☐ Bid Bond (must include the Power Attorney and claim notice page) ☐ Required Language in Proposals for AIP Contracts ☐ Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion ☐ Buy American Certification ☐ Certification of Non-Segregated Facilities ☐ DBE Participation Plan: The DBE Participation Plan must be submitted no later than 5 calendar days from bid opening. When computing any period of time described in this part, the day from which the period begins to run is not counted, and when the last day of the period is a Saturday, Sunday, or Federal holiday, the period extends to the next day that is not a Saturday, Sunday, or Federal holiday. Similarly, in circumstances where the recipient's offices are closed for all or part of the last day, the period extends to the next day on which the agency is open.

1) DBE Commitment Agreement Form No. SMS.4901,

2) DBE Program Material/Supplier Form No. SMS.4901-MS and,

3) DBE Trucking Commitment Form No. SMS.4901-T.

Please download the appropriate DBE Commitment Agreement or Good faith effort form from the TxDOT website at http://www.txdot.gov/business/partnerships/dbe-forms.html. There are three available DBE commitment forms. You must pick the commitment form that applies to your subcontract agreement. Then you and your DBE(s) must complete the form and return it with the signed DBE plan by the required date.

4) Form 4000 Contractor’s Certification Good Faith Effort (if unable to meet specified goal)

The successful bidder will be required to furnish a Performance Bond and Payment Bond with the Power of Attorney and claim page, each in the full amount of the contract price, executed by a surety company or surety companies authorized to execute surety bonds under and in accordance with the laws of the State of Texas.

The Agent reserves the right to reject any bid and the right to waive technicalities if such waiver is in the best interest of the Owner and conforms to State and local laws and ordinances pertaining to the letting of construction contracts.

The Agent, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises http://www.txdot.gov/business/partnerships/dbe-forms.html will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The Disadvantage Business Enterprise (DBE) Goal is 0%.

The proposed contract is subject to 49 CFR Part 26 concerning the participation of Disadvantaged Business Enterprises and is under and subject to Executive Order 11246 of September 24, 1965 and to the Equal Opportunity Clause contained in the bidding documents.

The proposed contract is subject to the Aviation Safety and Capacity Expansion Act of 1990.

A Pre-Bid conference concerning this project will be held at 10:00 AM on April 23, 2026 at Cox Field Airport Terminal Building, 6780 Collier Dr., Paris, Texas 75462.

City of Paris – Lamar County, TX