NSMP_IDIQ_Attch_2_SOW_v3.docx

National Strong Motion Project structure upgrades IDIQ – Statement of Work Background To meet the US Geological Survey’s (USGS) Advanced National Seismic System (ANSS) mission to provide accurate and timely data and information on seismic events and their effects on buildings and infrastructure, the National Strong Motion Project (NSMP) maintains over 660 stations (many with multiple dataloggers and more than 5000 channels) that it owns or manages with funding from other federal, state, and local agencies. It operates instrumentation in 34 states and assists with instrumentation in the Virgin Islands, and Puerto Rico. Instrumentation is deployed on 198 structures, including 107 buildings, 13 bridges and overcrossings, and 73 dams.

Many of the NSMP sites are instrumented with older, obsolete equipment. Through deferred maintenance funding, the USGS has been able to purchase modern dataloggers and sensors to upgrade these structures. However, the COVID-19 pandemic made it nearly impossible to visit many stations, as a number are installed at first responder locations. Since the improvement in the COVID-19 environment, the NSMP has experienced a significant reduction in staff, due to retirements, and has been unable to proceed with the upgrades. Since the sites may not have been visited in several years, the dataloggers may not be functional. In addition, it is possible that the sensors may not be fully operational, due to cut cables or other problems.

Scope The scope of this effort is for a Contractor to, on a task order basis: 1) perform a reconnaissance visit to NSMP sites, identify the work needed to upgrade the site to full operation, and provide a quotation for the upgrade; and 2) if directed, upgrade the site to the specified standards, using USGS-provided dataloggers and sensors, and providing full and complete documentation. A task order may include one or more sites.

This is an indefinite-delivery, indefinite-quantity contract with an ordering period of five (5) years. Reconnaissance task orders will be issued on a time and materials (T&M) basis. Upgrade task orders will be issued on a firm-fixed price (FFP) basis. The ceiling of all orders is $2.99M.

Statement of Work The Contractor will provide a web-based access point where information can be shared with the USGS for duration of the project. The access point must be organized into folders for each structure, with subfolders for site reconnaissance, equipment removal, and site upgrade.

1. Reconnaissance tasks

· Prior to every site reconnaissance visit, the USGS will provide a checklist to guide onsite reconnaissance efforts and be used to make site reports and upgrade quotes for USGS review. The USGS Project Manager will review and provide revisions if needed. Comment by Caravelli, Jeffrey: This will pop up below, too. I'd like to settle on one "name" for this person. It may be the COR, depending on if there is a certified COR, or we could call it "project manager," or whatever.

· Site reconnaissance visits will be conducted by Contractor staff, accompanied by one or more USGS personnel. The purpose of the visit is to collect information, document site status, and compile the requirements for instrumentation upgrades.

· If the existing datalogger is operational, the Contractor will perform functional tests to assess if sensors, communications, and GPS timing are working.

· If any sensors are determined to be non-functional, the Contractor will determine whether access to the faulty sensor(s) is possible. If a sensor site is no longer accessible, the Contractor will inform the USGS and a possible alternate site may be identified to replace the sensor for the upgrade.

· The USGS may issue requests for reconnaissance visits so that multiple sites may be visited in a region over the period of several days in a campaign style operation.

1.1 Deliverables

· One site investigation report per structure visit, to be submitted within one week of site visit.

· One firm-fixed price proposal describing the expected work required to update each structure, inclusive of all travel, labor, materials, etc. The proposal should include:

· Upgrade schedule

· Telemetry integration coordination plan with USGS

· System set-up verification plan in accordance with USGS requirements

· Some of the structures may have older sensors, such as FBA-11s. The proposal should include a line item for the labor to replace new sensors provided by the USGS.

1.2 Responsibilities

USGS will:

· Provide all documentation, to the extent they are available, including drawings and instrumentation datasheets associated with each structure.

· Contact the building owner to obtain permission for the visit and to ensure access to the recorder location, including opening enclosures to view cable wiring. The USGS will request access to all sensor locations, however not all locations may be accessible. The USGS will ensure that ladders and lifts are available as needed.

· Provide relevant instructions for site access such as parking, information about required personal protective equipment, and identify any safety training if necessary.

· May participate in the reconnaissance effort with contract personnel.

· Schedule arrangements with site owner/manager and communicate any site requirements to Contractor at least one week in advance for day-trips and two weeks in advance of overnight-trips.

The Contractor will:

· Perform site visit(s) per checklist provided by USGS.

· Make own travel arrangements.

· Submit all deliverables timely:

· Site investigation reports to be submitted to the project manager with courtesy copy to the contracting officer.

· Site upgrade proposals to be submitted to the contracting officer with courtesy copy to the project manager.

2. Upgrade tasks

· Upon receiving a proposal for site upgrades, the USGS will review the proposal and the parties will negotiate if necessary. If the Contractor is awarded the task order to upgrade the site, then the following requirements apply.

· At most of the NSMP structures, the equipment to be upgraded consists of Kinemetrics or Quanterra systems. In particular, the Kinemetrics equipment consists primarily of Altus-generation recorders.

· The USGS shall provide the major seismic equipment for the upgrades as well as IT related components such as cell modems, switches, and routers. The seismic equipment, consisting primarily of Obsidian recorders and uniaxial or triaxial Episensors, was purchased previously on USGS contracts. When possible, general materials and supplies to facilitate the upgrade will be provided by the USGS if readily available or may need to be purchased by contractor if USGS does not have availability. This includes general hardware and cables, chargers, low voltage disconnects, batteries, or mounting enclosures. Specifications for these items will be given if they are not provided by USGS.

2.1 Removal of existing equipment

· Contractors will provide documentation and delivery of the following items upon the removal of installed USGS equipment in preparation for an instrumentation upgrade.

· All information gathered during the removal process must be entered in the USGS provided per-site file USGS.NSMP.Required.Station.Information.xlsx under the Station Removal Information tab. All data and photos must be well labeled and placed into a Contractor-provided web access point on a per site basis. Recovered data files must be backed up to 2 locations on independent media and filename or folder labeled with station id, digitizer serial number, and date and time (UTC and Local) of removal. It’s not uncommon for stations to have 1 or more years of data onboard that is not backed up so great care should be taken in this data recovery process.

· The Contractor must supply:

· Clear documentation of the equipment location in the form of GPS coordinates, site maps, and photos with unique site access conditions noted.

· Document manufacturer serial number of equipment.

· Photos of the equipment serial number plate and stickers on the equipment.

· Verification of the orientations of the horizontal sensors within +/- 2 degrees true azimuth and documentation of method used to check instrument orientation.

· Photos of the equipment clearly showing its orientation relative to any physical structure (i.e. equipment housing or any nearby man-made structures) and when possible compass azimuthal bearing of sensor orientation.

· Map overview with locations of equipment and orientations.

· Functional state of monitoring equipment.

· If equipment is functional:

· Battery voltage

· Timing accuracy

· Create new Function and Response test files

· Text log from the Altus File Viewer

· Photos of status lights

· Documentation of Hardware Present and its Functional State

· Photos of power systems and related hardware

· Photos of GPS timing antenna and coaxial cables

· Photos of wiring

· Photos of telemetry equipment

· Notes on any damaged/non-functional equipment/cables and photos of point of failure (if identifiable)

· 2 hard copies of the data recorded and at least one shared drive remotely accessible by USGS personnel

· Return the equipment to the USGS.

2.2. Installation of new equipment

· The Contractor will install a USGS-supplied base configuration onto the recording equipment sufficient to ascertain that the equipment and its attached sensors are operating within specification. Once telemetry is installed and operational and the Contractor has finished their installation validation procedure, USGS personnel will verify remote telemetry access and hardware configuration settings.

· The USGS will provide the dataloggers and sensors for this project. The recorders are primarily 12 channel Obsidians, manufactured by Kinemetrics, Inc. The sensors are ESU, also manufactured by Kinemetrics.

2.2.1 Datalogger Configuration (when not pre-loaded by USGS personnel)

· Update firmware on datalogger to latest release

· Change datalogger password from factory default to USGS specified password

· Set station code and location codes per specifications provided by the USGS

· Set channel codes per SEED standard as shown below:

· Configure system to trigger on threshold exceedance (0.5 %g), pre-event 60-sec, post-event 120-sec, and record to miniseed file - one file per channel

· Record information to file USGS.NSMP.Required.Station.Information.xlsx.

2.2.2 Cell Modem - Radio Configuration

· Ensure that modem password is changed from factory default to USGS-specified password

· Ensure that the following have been configured in the modem:

· Establish IP firewall rules on cell modem to block all inbound connections with the exception of:

· IP or IP range provided by USGS

· IP or IP range required by Contractor for remote verification

· Modem configured to enable https remote administration (commonly on port TCP9443)

· Modem configured for port forwarding rules to allow inbound access to the following ports on each datalogger:

· TCP18000 (seedlink service)

· TCP22 (ssh service)

· TCP80 (web gui service)

· Record information above to file USGS.NSMP.Required.Station.Information.xlsx.

· Establish a LAN connection between cell modem, data logger(s) and radios (if used)

2.2.3 Power Systems

· Install USGS-supplied power system including batteries, charging system, and low voltage disconnect.

· Use building E-power if available.

· Confirm that all equipment (datalogger/sensors, cell modem, routers, etc...) is connected through low voltage disconnect to backup battery power.

· Confirm that power supply system and charge controller can manage current load of equipment as well as charging of batteries simultaneously.

2.2.4 Installation – general requirements

· Determine station coordinates with an accuracy of one ten thousandth of a degree latitude and longitude.

· Perform sensor calibration tilt test on any newly installed sensor. Provide data files and documentation indicating the direction and order in which components were tilted.

· Verify and record the output of sensor with current sensor jumper settings. This is done by measuring the maximum counts observed during the tilt test and multiplying this by the volts/count of the digitizer.

· Mount sensor per manufacturer's procedure.

· Validate GPS timing is working (phase lock loop has been established)

· Provide documentation and screenshots of ALL cell modem settings

· Provide documentation and screenshots of ALL datalogger settings (including login credentials)

· Provide table indicating which sensor components are connected to which datalogger pins (channels) and photo documentation of the wiring

· Record information to file USGS.NSMP.Required.Station.Information.xlsx.

· Provide photos of:

· All hardware removed from the site including closeups of serial numbers.

· All hardware installed with closeups of serial numbers.

· Panoramic and movie shots showing station surroundings

· External shots of station from different angles

· Abundant closeups of station external and internal wiring

· Alignment of sensor axes to structure or geographic north once installed

· Alignment hardware device during measurement of orientation

· Compass declination setting if using a compass for alignment

· Provide Final Installation Summary report with links to all documents/photos/etc... listed above.

3. List of appendices Appendix 1. List of potential structures by regions

NSMP IDIQ, attachment 2, statement of work - Page 1 of 19 image1.png