Notification of Sole Source Posting.pdf
PDF 84 KB Posted
- Solicitation number
- 25-1244
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
The document is a Sole Source Posting from the Washington State Recreation and Conservation Office (RCO) dated April 23, 2025, announcing the intent to award a sole source contract to the Timmons Group, Inc. for database maintenance and development services. The contract will cover RCO's customized agency system, which manages granting and contracting functions, and will be issued on or after May 31, 2025, for an initial three-year term. RCO may opt to extend the contract for up to three additional two-year increments, with the potential for equal or slightly higher compensation in each extension.
The total contract value for the initial three-year term is $2,979,599. The sole source justification stems from Timmons Group's existing familiarity with the complex, legacy system developed in 1995, which includes modules for application intake, project review, active project management, and fiscal payments. The RCO argues that transitioning to a new vendor would result in additional training costs, potential delays in troubleshooting, and possible compromises to the system's security and stability. Potential offerors are required to submit capability statements within ten working days, addressing their qualifications for managing the unique database system, experience with legacy system inheritance, and methods for analyzing existing code structure.
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Other files
| File | Type | Posted |
|---|---|---|
| 25-1244 Timmons Group Inc.pdf | ||
| Justification Responses.pdf |
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Text version
STATE OF WASHINGTON
Recreation and Conservation Office
SOLE SOURCE POSTING
April 23, 2025
The Washington State Recreation and Conservation Office (RCO), contemplates awarding a sole source contract to the Timmons Group, Inc. to provide maintenance and development services to RCO’s customized database.
RCO requires database management services to an extensive, customized agency system of modules and shared components constructed in 1995. RCO uses the system to manage all granting and contracting service functions including application intake, project review, active project management, and fiscal payments to sponsors and partners. Timmons Group, Inc. is uniquely positioned to provide these services due to their familiarity with this complex system after onboarding two years ago and having developed considerable familiarity with the system. The transition to a new vendor would result in additional costs to train a new contractor, anticipated delays in trouble shooting database issues, and could compromise the security and stability of a platform that is critical to agency business needs.
RCO will enter into a THREE (3) year contract with the Timmons Group, Inc. The contract will be issued on or after May 31, 2025 for an initial THREE (3) year term. The cost of this THREE (3) year contract is $2,979,599. RCO may opt to extend the contract for an additional THREE (3) times in TWO (2) year increments if required. RCO anticipates that each optional additional TWO (2)
YEAR EXTENSION would result in equal (and/or slightly higher) consideration being added to the total contract value.
Offerors contemplating the above requirements are required to submit capability statements detailing their ability to meet the state’s requirements within ten (10) working days of this announcement.
Vendor capability statements should address how they are qualified and capable of performing the following requirements:
• Contractor must describe how they are qualified and capable of meeting the unique database management service needs to this customized agency system.
• Contractor must describe their experience inheriting a legacy system from another vendor, including expected length of time to become proficient with existing code base.
• Contractor must include methods and steps that would be taken to research and analyze existing code structure.
In the absence of other capable sources, it is the state’s intent to make a sole source award of the contract. To submit capability statements or for questions, contact:
Name: Eric Tompkins
Phone: (360) 902-2242
Email: eric.tompkins@rco.wa.gov
File details come from the government source that posted it. Updated .