Notice to Offeror Potable Latrines for FY26 Friendship Festival.pdf

DEPARTMENT OF THE AIR FORCE

374th Airlift wing

16Apr 2026

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374 CONS/PKBC

Unit 5228, Bldg. 620, Yokota Air Base

Fusses Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation No, FA520926Q0030, Rental, Leasing, Emptying, Cleaning, and Re-supplying of Portable Latrines and Hand Wash Stations for 2026

Friendship Festival

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the

374th Contracting Squadron, PKBC, Ms. Mikiko Owada, Contract Specialist at Commercial:

042-552-2510, 042-552-2511 Ext. 5-6680 or e-mail mikiko.owada.jp@us.af.mil. The

Contracting Officer, Ms. Shoko Toda, may be reached at Commercial: 042-552-2510, 042-552-

2511 Ext. 5-7619 or e-mail shoko.toda.jp@us.af.mil. Please reference the solicitation number when making inquiries.

b. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this/these address(es):

Acquisition.Gov: https://www.acquisition.gov/content/regulations

c. Commercial And Government Entity (CAGE) Code Reporting/NATO CAGE

(NCAGE). The offeror is requested to enter its CAGE/NCAGE code on its offer in the block with its name and address. The CAGE/NCAGE code entered must be for that name and address.

Enter " CAGE/NCAGE" before the number. If your organization does not have a

CAGE/NCAGE assigned yet, the Contracting Officer may request one from the Defense

Logistics Information Service (DLIS).

Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned, for most countries you can obtain one by connecting to https://eportal.nspa.nato.int/AC135Public/CageTool/home

d. SAM registration. The offeror is recommended to register with System for Award

Management (SAM) prior to award. To register yourself with SAM, visit https://www.sam.gov/SAM/.

mailto:shoko.toda.jp@us.af.mil https://www.acquisition.gov/content/regulations https://eportal.nspa.nato.int/AC135Public/CageTool/home https://www.sam.gov/SAM/

e. Electronic Funds Transfer (EFT): If the awardee of the subject requirement will receive payment via electronic funds transfer (EFT) and the payment will be made to a Japanese bank account, the applicable bank will receive payment and a transaction fee of ¥735 (subject to change) shall be taken by the accepting bank for each transaction. The U. S. Government will not be responsible for repayment of this transaction fee; therefore, an offeror using a Japanese bank account must consider this bank fee when providing an offer in response to the subject solicitation.

f. Notice of Site Visit

(1) A site visit will be conducted on 23 Apr 2026, 10:00. Please come to Bldg. 620 on time for the purpose of answering questions regarding this Solicitation. Submit the names of all attendees to Ms. Mikiko Owada by e-mail at mikiko.owada.jp@us.af.mil or Ms. Shoko Toda e-mail at shoko.toda.jp@us.af.mil prior to 22 Apr 2026, 14:00. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees. If quoters need escort to enter Yokota Air Base, submit their names to the contract specialist or contract officer prior to 22 Apr 2026, 14:00.

(2) Quoters are requested to submit questions to the point of contact noted above not later than

24 Apr 2026, 16:00. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective bidders/quoters.

A record of the conference shall be made and furnished to all prospective bidders/quoters. The record should include minutes of the meeting, including questions and answers.

(3) Quoters are requested to submit their quote by e-mail not later than 28 Apr 2026, 14:00.

2. If you have any questions, please contact the Contract Specialist listed in paragraph 1.a.

SHOKO TODA

Contracting Officer