Notice_to_Contractors.pdf

NC.E5141

COUNTY OF SAN MATEO

STATE OF CALIFORNIA

NOTICE TO CONTRACTORS

NOTICE IS HEREBY GIVEN, that

Sealed bids will be received either by mail to the office of the County Executive’s Office, or hand-delivered prior to the bid opening to the County of San Mateo at 500 County Center, 5th Floor, Redwood City, California, 94063 until the hour of

2:30 p.m., Thursday, June 4, 2026 where the bids will be publicly opened and read aloud for the following project in accordance with the specifications therefore and to which special reference is made as follows:

2026 PAVEMENT PRESERVATION PROJECT

TOTAL PROJECT APPROXIMATELY 14.6 MILES IN LENGTH

WITH APPURTENANT WORK THERETO

IN SAN MATEO COUNTY

COUNTY PROJECT NO. RW624

PROJECT FILE NO. E5141

Bids are required for the entire work described herein. The Contractor’s attention is directed to the forms included in, and required to be completed and submitted with, the Proposal.

Bidders are further advised of the following:

1. Contractor should be placed on a Plan Holders List for bidding. To be placed on the Plan Holders List, the Contractor shall either:

a. Bidder shall register and create an account on the OpenGov website to download all bidding documents, including forms of proposal and contract, directly from https://procurement.opengov.com/portal/smcgov/projects/265791

Project’s OpenGov Reference:

RFP – RW624 - 2026 PAVEMENT PRESERVATION PROJECT -

Project ID: E5141

b. If bidding documents are obtained through a source other than those outlined in 1a above, complete and sign the following Plan Holder’s Affidavit and return to the County by PDF via email to alai@smcgov.org and enacpil@smcgov.org

Plan Holder’s Affidavit

Project Title 2026 PAVEMENT PRESERVATION PROJECT

Project No. RW624 Project Engineer Avery Lai

Project Manager: Alex Zhang

Bid Open Date and Time: 2:30 p.m., Thursday, June 4, 2026

Company Name:

Mailing Address:

Phone Number: Fax Number:

E-mail Address:

(Name and Title of Authorized Representative of Bidder)

(Signature of Authorized Representative of Bidder)

2. The Plan Holders List will be posted to the County of San Mateo’s Public

Works website two (2) working days prior to the bid open date.

3. Questions regarding the Contract Documents concerning items such as discrepancies, conflicts, omissions, doubts as to meanings, or regarding scope of bid items shall be referred to the Engineer. Inquiries must be received in writing via email, to alai@smcgov.org and enacpil@smcgov.org not less than five (5) working days prior to bid opening. Inquiries will be answered in writing via email response if written clarification is warranted, in the opinion of the Engineer, then inquiries and responses will be posted to the Project’s page on the County of San Mateo’s Public Works website. It will be the Contractor’s sole responsibility to ensure that they receive responses, if any. The County will not be responsible for oral clarifications.

4. It will be the Contractor’s sole responsibility to ensure that they have received addendums, if any, which will be posted to the County of San Mateo’s Public Works website on the same day issued. Said addendums will also be sent to all current plan holders and made available during purchase of Plans and Specifications.

5. Proposals in which the prices obviously are unbalanced may be rejected.

6. No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

For bids and contract updates, the Department of Public Works website will be updated as needed and can be accessed under the Department’s tab found on the

County of San Mateo website https://www.smcgov.org/publicworks/2026-pavement-preservation-project-0.

ENGINEER’S ESTIMATE

2026 PAVEMENT PRESERVATION PROJECT

TOTAL PROJECT APPROXIMATELY 14.6 MILES IN LENGTH

WITH APPURTENANT WORK THERETO

IN SAN MATEO COUNTY

COUNTY PROJECT NO. RW624

PROJECT FILE NO. E5141

Item No.

Section No.

Estimated Quantity

Unit of Measure

Item Description

1 11 1 LS Mobilization

2 12 1 LS Maintaining Traffic

3 13 1 LS Water Pollution Control

4 14 1 LS Construction Waste Management

5 37-1 190,700 SY Micro-surfacing

6 39-3 4,120 TON

Pavement Repair (HMA Type A, 3/4” Maximum, Medium Grading)

7 81-1 55 EA

Channelizers (White, Bolted with Flexible Base)

8 84-1(F) 8,000 SF

Thermoplastic Pavement Markings and Legends (White)

9 84-1(F) 1,100 SF

Thermoplastic Pavement Markings and Legends (Yellow)

10 84-1(F) 3,800 SF

Thermoplastic Pavement Markings and Legends (Green)

11 84-1(F) 700 LF Thermoplastic Traffic Striping, 4” White

12 84-1(F) 5,500 LF Thermoplastic Traffic Striping, Detail 22

13 84-1(F) 1,200 LF Thermoplastic Traffic Striping, Detail 27B

14 85-1(F) 200 EA

Pavement Markers, Blue, Reflective, Fire Hydrant Markers

Engineer's Estimate of Costs: $ 3,115,000

(F) Final Pay Quantities - See Section 9-1.02C, “Final Pay Item Quantities,” of the Standard Specifications.

(Note: Gaps in section numbering, above, indicate the Section is blank or does not apply.)

The foregoing quantities are approximate only, being given as a basis for the comparison of bids, and the County of San Mateo does not, expressly or by implication, agree that the actual amount of work will correspond herewith, but reserves the right to increase or decrease the amount of any class or portion of the work, or to omit any portion of the work, as may be deemed necessary or expedient by the Engineer.

Payment to the Contractor for materials furnished and work completed shall be made by the County in accordance with Section 9 of the “Special Provisions” portion of these Contract Documents. Pursuant to Section 22300 of the Public Contract Code, Contractor may, upon his request and at Contractor's expense, substitute equivalent securities for any moneys retained from such payment for the fulfillment of the Contract.

When applicable, both Contractor and Subcontractor hereby agrees to pay not less than prevailing rates of wages and be responsible for compliance with all the provisions of the California Labor Code, Article 2-Wages, Chapter 1, Part 7, Division 2, Section 1770 et seq and Section 1810 et seq. A copy of the prevailing wage scale established by the Department of Industrial Relations is on file in the office of the Director of Public Works, and available at www.dir.ca.gov/DLSR or by phone at 415-703-4774. California Labor Code Section 1776(a) requires each contractor and subcontractor keep accurate payroll records of trades workers on all public works projects and to submit copies of certified payroll records upon request.

Additionally, pursuant to State Senate Bill SB 854 (Stat. 2014, chapter 28), effective January 1, 2015:

(1) No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

(2) No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

(3) This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Wage rates for overtime shall be paid at not less than one and one-half (1-1/2) times the above rates. Wage rates for Sundays and holidays shall be paid at not less than two (2) times the above rates.

The holidays upon which such rates shall be paid shall be all holidays recognized in the collective bargaining agreement applicable to the particular craft, classification, or type of worker employed on the Project.

It is the policy of the County that Contractors on public projects employ their workers and craftsmen from the local labor market whenever possible. “Local Labor Market” is defined as the labor market within the geographical confines of the County of San Mateo, State of California. Consistent with this policy, the Contractor is requested to employ craftsmen and other workers from the local labor market whenever possible to do so.

Each bidder shall submit with the bid, Certificates of Compliance and Intent on a form provided in the “Proposal” section of these Contract Documents, a certificate that bidder is in compliance with the provisions of the Title VII of the Civil Rights Act of 1964, the California Fair Employment and Housing Act and any other federal, State and local laws and regulations relating to equal employment opportunity. With the execution of said certificates, bidder also agrees that bidder will maintain or develop and implement, during the course of the work concerned, a program of hiring and employment, conducted without regard to race, religion, color, national origin, ancestry, sexual orientation, or sex of the applicants. With this certification, bidder shall submit any and all information that may be required by the County in connection with the particular project.

Each bidder is hereby notified of Section 9204 and Section 20104 et seq. of the Public Contract Code as those Sections (attached hereto as Appendix E) relate to resolution of construction claims, and to Section 3186 of the Civil Code, as amended January 1, 1999 with regard to stop notices and public entity’s rights to retain monies in order to provide for that entity’s reasonable cost of litigation. The bidder is further notified that all provisions of Section 9204 and Section 20104 et seq. of the Public Contract Code and Section 3186 of the Civil Code, as outlined above shall be considered as incorporated into and become an integral part of these specifications.

Questions relating to equal employment should be directed to the San Mateo County Department of Public Works, Equal Employment Opportunity Program, 555 County Center, 5th Floor, Redwood City, CA 94063-1665, telephone (650) 363-4100.

Additional technical questions should be directed to the Department of Public Works, 555 County Center, Redwood City, California, 94063-1665, telephone

(650) 363-4100.

The Contractor shall possess either a Class A License or a combination of Class C licenses that are applicable for the majority of the work at the time this contract is awarded. No Contract will be awarded to a Bidder who is not licensed as required by laws of the State of California.

The County of San Mateo reserves the right to reject any or all bids and/or waive any informalities or irregularities in any bid received.

Bidders may not withdraw their bid for a period of FORTY-FIVE (45) DAYS after the date set from the opening thereof.

BY ORDER OF THE

BOARD OF SUPERVISORS

COUNTY OF SAN MATEO

DATE: May 15 , 2026

Michael Callagy, County Executive/ Clerk of the Board of Supervisors