Notice_to_Bidders_SBR_Elk_Neck_SP_Shelter_Renovations_EC25-09035-27.pdf

DNR Project #:EC25-09035-27 eMMA BPM#:048166

NOTICE TO BIDDERS

Solicitation Fact Sheet

- PLEASE READ THOROUGHLY –

BIDS SHALL BE SUBMITTED VIA eMMA SOLICITATION:

BPM#048166

THIS IS A SMALL BUSINESS RESERVE PROCUREMENT

SEE SECTION 6 BELOW

DNR Project #: EC25-09035-27 Project Description: Elk Neck State Park NE Shelter Renovations (Pavilion # 1&2) Region Central Agency: Department of Natural Resources (DNR)

For the purpose of this solicitation, the Maryland Department of Natural Resources has incorporated herein the Maryland Department of General Services’ Instructions to Bidders for Construction Projects (July 2022), and General Conditions for Construction Contracts (July 2022) . These documents have been supplemented as follows:

1. BID DUE DATE: Tuesday, March 04, 2025 @ 6:00 pm EST.

2. PRE-BID CONFERENCE is scheduled for:

Thursday, February 13, 2025, at 1:00 pm EST Elk Neck State Park (NE Pavilion #1 and #2) 4395 Turkey Point Road North East, Maryland 21901

3. Carefully review the Department of General Services’ General Conditions for Construction Contracts (July 2022) via the supplied link and the Instructions to Bidders for Construction Projects (July 2022) attached to this solicitation.

4. The PROJECT CLASSIFICATION for this solicitation is: “B” ($100,000.00 -

$500,000.00)

5. ATTACHMENTS:

Bid Form, Attachment A - Bid/Proposal Affidavit, Attachment C - Bid Bond, Attachment D - Minority Business Enterprise (MBE) Forms, Attachment E - Veteran-owned Small Business Enterprise (VSBE) Forms, Attachment O - Payment of Employee Health Care Expenses Certification, Attachment P - List of All Subcontractors, Attachment R - Corporate Diversity Addendum, and Attachment U - Contract Affidavit.

https://dgs.maryland.gov/Documents/ofp/GeneralConditionsforConstruction2022.pdf https://dgs.maryland.gov/Documents/ofp/GeneralConditionsforConstruction2022.pdf https://dgs.maryland.gov/Documents/ofp/GeneralConditionsforConstruction2022.pdf https://dgs.maryland.gov/Documents/ofp/GeneralConditionsforConstruction2022.pdf

NOTE: For this solicitation, the following forms MUST be completed and submitted with the bid:

• Bid Response Package

• Attachment A - Bid/Proposal Affidavit – submit in accordance with Item 2.B(6) in the

Instructions to Bidders for Construction Projects.

• Attachment C - Bid Bond (if bid is over $100,000) – submit in accordance Item 5 in the

Instructions to Bidders for Construction Projects.

• Attachment D - MBE Forms D-1A – submit in accordance with Minority Business

Enterprise Attachment D – February 5, 2021.

• Attachment E - VSBE Forms E-1, E-1A, & E-1B – submit in accordance with

Attachment E – Veteran-owned Small Business Enterprise – September 1, 2022.

• Attachment R - Corporate Diversity Addendum – (if bid is over $1,000,000) submit in accordance with Corporate Diversity Addendum – August 12, 2022.

• Attachment O - Payment of Employee Health Care Expenses Certification – submit in accordance with State Finance & Procurement Article Title 17, Subtitle 8

• Attachment P – List of All Subcontractors - Prime Contractor List of ALL

Subcontractors Anticipated/Used During Contract.

6. SMALL BUSINESS RESERVE (SBR) PROCUREMENT:

This solicitation has been designated as “SBR,” an award can only be made to a certified SBR vendor. Certification is an online process through the vendor registration on the state's eProcurement platform - eMaryland Marketplace Advantage (eMMA).

7. MINORITY BUSINESS ENTERPRISE:

The MBE Subcontracting Participation Goal for this Solicitation is: 15% (Split) The MBE participation shall be a percentage of the TOTAL CONTRACT VALUE.

If the bidder fails to accurately complete and submit MBE Attachment D-1A with the bid, the procurement officer shall deem the bid non-responsive and reject the bid.

Please refer to the MDOT MBE Directory at https://marylandmdbe.mdbecert.com/ to determine if a firm is certified with the appropriate North American Industry Classification System (“NAICS”) Code and the product/services description. Only those specific products and/or services for which a firm is certified in the MDOT Directory can be used for purposes of achieving the MBE participation goals.

If, for any reason, the apparent successful bidder is unable to achieve the contract goal for each certified MBE classification specified as having a subcontract goal or the overall MBE contract goal, the bidder will be contacted to document its waiver request as stated in the Minority Business Enterprise Attachment D – February 5, 2021.

Please review all MBE information carefully. Refer to the Minority Business Enterprise Attachment D – February 5, 2021 for further information.

https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage https://marylandmdbe.mdbecert.com/

8. VETERAN-OWNED SMALL BUSINESS ENTERPRISE:

Confirmation of VSBE Program Certification – eMMA is the exclusive platform to use when verifying that a veteran vendor is certified in the state’s VSBE Program. The “VSBE Certification #” field must be populated and the “VSBE Expiration Date” must be valid.

The VSBE subcontracting participation goal for this Solicitation is: 0% The VSBE participation shall be a percentage of the TOTAL CONTRACT VALUE.

Please review all VSBE information carefully. Refer to “Attachment E – Veteran-owned Small Business Enterprise” for further information.

9. ELECTRONIC TRANSACTION FEE:

a. Contractor shall pay an electronic transaction fee to the State in the amount of one percent (1%) of the total contract sales. The electronic transaction fee is calculated based on all sales transacted under the contract, minus any returns or credits. The electronic transaction fee shall not be charged directly to the customer, e.g., as a separate line item, fee or surcharge, but shall be included in the contractor’s bid.

b. The electronic transaction fee shall be submitted to the Office of State Procurement: Fiscal Services Division, 301 W. Preston Street, Room 1309 Baltimore, MD, 21201 No later than Forty-five (45) calendar days after the end of each reporting period along with a Monthly Usage Report documenting all contract sales. An excel version of the Monthly Usage Report shall be emailed to dgs.statewidecontractsusagereport@maryland.gov.

c. Failure to remit transaction fees in a timely manner or remittance of fees inconsistent with the contract’s requirements may result in the State exercising all recourse available under the contract including, but not limited to, a third party analysis of all contract activity.

d. Prior to Award, Contractors will be asked to confirm in writing that its bid includes the one percent (1%) electronic transaction fee.

10. COMPLETION TIME AND LIQUIDATED DAMAGES:

The work shall be completed within 120 calendar days from the start date of the contract.

If the work is not completed within the time period specified, the contractor will be liable for liquidated damages of $ 350 per calendar day as specified in the “General Conditions.”

mailto:dgs.statewidecontractsusagereport@maryland.gov

11. INSURANCE REQUIREMENT:

The base bid shall include without limitation, labor, materials, bailing, shoring, removal, overhead, profit, insurance (including builder’s risk insurance, if applicable) etc.

Builder's Risk Insurance is NOT required for this project.

NOTE: Refer to the General Conditions for Construction Projects, 10.01: Insurance Requirements.

12. TIME FOR BID ACCEPTANCE:

Bid prices are irrevocable for a period of 120 days following bid opening. After opening bids, the Procurement Officer may request bidders to extend the time during which the State may accept their bids, provided that, with regard to bids, no other change is permitted.

13. PREVAILING WAGE RATES

Prevailing wage rates apply to all contracts in the amount of $250,000 or more. Wage rates applicable to projects of $250,000 or more are attached to the specifications.

14. QUESTIONS:

All questions must be in writing to the Procurement Officer on or before February 13, 2025, 4:00 pm EST.

15. SCOPE OF WORK

DETAILED SPECIFICATIONS

A. SCOPE:

1. This project shall consist of the Contractor providing all labor, materials, equipment, tools, insurance, etc., necessary to replace the existing concrete pads and sidewalks and pavilion renovations at Pavilions 1 and 2 at Elk Neck State Park at 4395 Turkey Point Rd, North East, MD 21901 in Cecil County.

2. The proposed project shall include but is not limited to the following:

Concrete & Post Work:

a. Provide temporary support for the pavilion roof structures. The Contractor shall provide shop drawings for comment.

b. Remove and save for re-installation all electric conduit/devices from posts.

c. Remove all 40 posts from the structures.

d. Remove enough concrete to install the 2’ wide sonotubes for each of the new 6”x6” posts.

i. Install specified 40 @ 6”x6” posts in same location as removed as per Drawing #2. Properly connect the posts to the roof framing with tie-plates.

e. Remove the rest of the slabs (approximately 5600 SF of total concrete removal, to include previous 6”x6” post areas) down to gravel base.

Remove approximately 500 SF of existing concrete and tar & chip sidewalks down to gravel base.

NOTE: The new finished slab and sidewalk elevations shall match the existing elevations.

f. Excavate/prepare/compact and level existing gravel to achieve 6” of gravel base for the new concrete slab and for the new concrete sidewalk.

Additional gravel for installation shall be calculated under Unit Price # 1, approximately 20 CY.

g. Install 6” of new concrete over removed concrete area, approximately 5600 SF, set all necessary forms including forms around new wood posts.

Slab The Contractor shall provide a control expansion joint section plan for review and approval by the DNR project Engineer. Each pavilion shall have an approximate 10’x10’ sections. Each post will have a 2’ diameter expansion joint section.

h. Install approximately 500 SF of new 5” concrete sidewalks according to Drawing # 1.

Roof/Painting/Brick Re-Pointing Work:

i. Remove and properly dispose of old roofing materials to expose the underlying wood sheathing on the pavilion roof structures, approximately

6,270 SF.

j. The contractor shall notify the DNR Project Engineer to inspect the existing sheathing after it is exposed and replace any damaged sheathing as per Unit Price # 2, approximately 200 Square Feet. Sheathing is approximately 2”x4” boards.

k. The Contractor shall install new aluminum drip edge on the entire perimeter of all the roof systems in accordance with manufacturers instructions.

n. Install new ice guard membrane and felt underlayment in accordance with the manufacturer’s instructions.

o. The Contractor shall install chimney step flashing around all transitions from the new roof shingles to the chimney according to the manufacturer’s instructions, approximately 20 Square Feet.

p. Remove and replace 550 LF of 2”x 6” fascia board according to the manufacturers written instructions.

q. Install approximately 6,270 SF of new asphalt architectural shingles according to the manufacturers written instructions.

r. Repoint 150 LF of brick work on the chimney. Style and color shall match the existing. Replace approximately 20 bricks.

s. Prepare surfaces and paint/prime all ceiling interiors and roof framing, approximately 7,500 SF, according to the manufacturers written instructions.

General:

m. Finish grade all areas of disturbance, to include seeding and strawing.

n. Properly dispose of construction debris from the job site and leave it in a pre-construction condition.

NOTE: All quantities and sizes listed above are approximate.

The contractor shall be responsible to obtain his/her measurements for the project and bidding purposes.

NOTE: Roofing staples will not be permitted in place of roofing nails.

NOTE: The Contractor shall at the end of each work day, inspect and “sweep” the area with a magnet, and pick up any nails and/ or debris.

B. QUALIFICATIONS OF THE CONTRACTOR:

1. The Contractor shall be licensed in the State of Maryland as a General Contractor to perform work associated with this project.

2. The Contractor shall have a minimum of 3 years experience performing similar construction projects.

3. Upon request, the Contractor shall supply a list of other similar, completed projects to the DNR’s Procurement Officer for review.

C. SITE VISIT:

1. Contractors are encouraged to attend the Pre-Bid Meeting and familiarize himself/herself with the conditions under which the work will be performed. No allowance will be made for errors on the Contractor’s part for failure to take into account any conditions or circumstances existing at the site, which might affect the specified work.

2. Please notify the manager of Elk Neck SP at (410) 287-5333 prior to any site visit other than the Pre-Bid Meeting.

D. SCHEDULE OF WORK

1. All work shall be coordinated with the Facility Manager and DNR Project Engineer during the work initiation meeting.

2. Work shall be accomplished during the normal working hours of 8:00 a.m. to 4:30 p.m., Monday through Friday, unless permission is given in writing by the Facility Manager to do otherwise.

3. All work shall be completed within 120 calendar days of the notice to proceed, unless a written change order extending the time is approved by the DNR Procurement Officer.

E. STANDARDS AND CODES:

1. The Contractor shall comply with OSHA (Occupational Safety and Health Administration) and MOSHA (Maryland Occupational Safety and Health Administration) regulations regarding construction safety and health standards throughout the duration of this project.

2. All work shall be performed in accordance with applicable code requirements and standards as defined by the Maryland Code Administration “Maryland Building Performance Standards” (MBPS), and the latest editions of the:

- International Building Code (IBC)

- International Residential Code (IRC)

- International Mechanical Code (IMC)

- International Energy Conservation Code (IECC)

- Maryland Accessibility Code (MAC)

- National Fire Protection Association 101 Life Safety Code (NFPA) And any local amendments or modifications to the Standards made by the local jurisdiction which may be applicable to the work.

F. MATERIALS AND SUPPLIES:

1. General:

a. Where applicable, all materials shall be new and delivered to the job site in their original unopened containers with labels intact and legible.

b. All materials shall be as specified or approved equal by the DNR Project Engineer. In the event the Contractor chooses to substitute materials other than those specified, the Contractor shall submit to the Engineer all pertinent data to determine the “or-equal” rating, at least ten (10) days prior to the bid opening. The Engineer will make his decision and notify the Contractor within five (5) days of receipt of this information as to the “as-equal” status.

c. The Contractor shall be responsible for the coordination, off-loading and proper storage of all materials and supplies up until the time of the final inspection.

d. Materials and equipment shall be stored in a safe area, out of the way of traffic. Storage site location shall be approved by the Facility Manager prior to the storage of any items on site. All materials and supplies shall be stored up off of the ground surface and protected from weather with a waterproof covering.

e. Any materials not specifically mentioned that are necessary for the complete, safe, satisfactory completion of the project shall be provided by the Contractor as if specified herein.

f. The Contractor shall perform any special storage instruction required by the material manufacturer as if specified herein.

g. Once the project has been awarded, and prior to purchasing or installing any material, the Contractor shall submit to the DNR Project Engineer and DGS Inspector for approval, material submittals, shop drawings and installation procedure, to include:

● Expansion Joint Filler

● Joint Sealer

● Control Joint Layout

2. Specifics:

a. Stone: For under concrete floor use SHA approved # 57

NOTE: All stone used on this project shall be calculated under the corresponding Unit Price item # 1.

b. CR-6 Material: Shall be SHA-approved CR-6 graded aggregate sub-base

d. Vapor Barrier - Concrete: 6 mil poly;

e. Rebar Reinforcement - Concrete: Shall be properly sized steelreinforcement rods (rebar) to include approved tie wire.

f. Wire Mesh - Concrete: Shall be 6” x 6” – 1.4x1.4 welded wire mesh to include approved tie wire and chairs or concrete block;

g. Pre-mixed Concrete: Shall be rated at SHA MIX #3, 3,500 psi, as specified in the latest edition of the State Highway Administration Standard Specifications for Construction Materials.

h. Posts shall be CCA or ACQ, pressure treated 6”x6” wood posts. Support posts shall include a factory applied waterproof membrane to protect the posts from damage caused by concrete or moisture. Membrane shall encapsulate the post bottom and extend a minimum of 12” above finished grade or floor level. All lumber used below grade and extending to a minimum height of 24” shall be pressure treated, rated for ground contact.

i. Lumber shall be minimum # 1 SYP CCA pressure treated wood, sized and cut as to match existing, 2”x4”, 2”x 6” boards.

o. Expansion Joint Filler: Shall be a pre-manufactured ¼” thick asphalt preformed joint material as manufactured by W.R. Meadows or be approved as equal.

p. Joint sealer can be Deck-O-Seal, Pourthane NS, Pourthane SL, or Sof- Seal.

i. Sof-Seal or any hot-applied sealant, such as Hi Spec can also be used to protect the joint; however, a SNAP-CAP is not necessary in this type of application. Simply pour the product over fiber expansion joint.

q. Grading and Stabilization: Grade and stabilize all disturbed turf areas using screened topsoil and seed

r. Paint shall be Sherwin Williams Exterior Bonding Primer, and Super Exterior Paint or approved equal. Color to be selected by the facility.

s. Tie plates shall be Simpson HTP37Z 3" x 7" Heavy Tie Plate - Zmax Finish or approved equal.

a. Roofing Shingles: shall be 50 year asphalt architectural shingles, "LANDMARK" Pro (Algae Resistant) by CertainTeed or approved equal. Install as per manufacturer’s recommended specifications. (Color selections shall be provided to the Facility Manager for approval).

b. Ridge Cap Shingles: shall be ridge cap roofing shingles of a like color for capping ridges as manufactured by CertainTeed or an approved equal.

c. Ice Membrane: shall be “Winterguard” by CertainTeed or approved equal.

d. Felt Underlayment: shall be 30-lb asphalt-saturated organic felt as installed according to the manufacturer’s recommended specifications or approved equal.

e. Shingle Fasteners: shall be standard corrosion resistant roofing nails, 3/8” diameter head, 1 1/4” long. Staples not permitted. Use six (6) nails per shingle.

f. Ridge vent/ cap shingle fasteners: shall be standard roofing nails 3/8” diameter head, 3” long.

g. Drip edge and Rake edge: shall be a standard aluminum drip edge as approved by the shingles manufacturer. Drip edge shall be 3" wide with Hylar or Kylar factory coating.

h. Roof Cement: shall be Asphalt roofing cement shall be in compliance with the requirements of ASTM D4586 Type II.

i. Flashing shall be standard aluminum flashing with a minimum thickness of .019” or approved equal.

m. Mortar Mix: shall be Shall be custom mixed on site. Do not use preblended mortar.

i. Lime: Shall be ASTM C 207 Type S, or Type SA, Hydrated Lime for Masonry Purposes.

ii. Sand: Shall be damp, course, rounded, natural and conform to ASTM C 144 for quality of the gradation and impurities. The sand color, size, and texture shall match the existing historic mortar as much as possible.

iii. Cement: Shall be Portland Type-I white, non-staining cement and/or common gray Portland cement conforming to ASTM C 150.

iv. Pigments: Use only natural sand and aggregate ingredients to achieve color required. Both white and gray Portland cements can be mixed to achieve color requirements.

v. Water: Shall be clean, potable and free of substances that may be deleterious to mortar. SHA 921.01

G. METHOD OF WORK:

1. General:

a. All work shall be performed as called for in these written specifications.

b. The Contractor shall coordinate all work with the various trades and suppliers in order to complete the project expeditiously within the time limits of the contract. The sequence of events shall be left up to the Contractor.

c. All work shall be performed in the best and most professional manner by mechanics skilled in their respective trades.

d. The Contractor shall maintain the job site in a safe, neat and orderly manner throughout the entire project and take steps to prevent accumulation of debris at the job site.

e. Upon completion of the project, the Contractor shall legally dispose of all excess materials and debris and leave the entire area clean and in an acceptable condition.

f. Any work, which has not been specifically mentioned, but is necessary for the safe, professional and satisfactory completion of the project, shall be performed by the Contractor as if specified herein.

2. Specifics:

a. Provide temporary support for the pavilion roof structure. The Contractor shall provide shop drawings for comment.

b. Remove and save for re-installation all electric conduit/devices from posts.

Reinstall after post work is complete.

c. Remove 40 posts.

d. Remove enough concrete to install the 2’ wide sonotubes for the new 6”x 6” posts.

i. Excavate down to a minimum depth of 4’ from final grade elevation.

ii. Install sonotubes as per Drawing # 2.

iii. Pour concrete base of sonotube to leave a level surface to be a minimum of 12” thick leaving a final grade of 3’ below final grade elevation.

iv. Install specified 40 @ 6”x6” posts in same locations as removed, with membrane secured to concrete base and roof joist using LCE plate as per Attachment A-1. Posts are to be plumb and true on all faces.

v. Place concrete in posts holes up to 6” of final grade elevation.

e. Remove the rest of the slab (approximately 5600 SF) of total concrete slab removal, to include previous post areas) down to gravel base. Remove approximately 500 SF of existing concrete and tar & chip sidewalks down to gravel base. Remove and reinstall/re-set two grills at the concrete setting portion in same location as removed at Pavilion 2.

f. Prepare the site as required. Excavate for turn down in accordance with Drawing #1. Slab perimeter shall include a 12”w x 12”d turn down slab.

Install a minimum 6” layer of #57 gravel over properly prepared sub base on a Unit Price Basis (Unit Price # 1) to establish proper elevation for both the slab and sidewalk sections. Areas shall be properly excavated/prepared/compacted and leveled according to industry standards.

NOTE: The new finished slab and sidewalk elevations shall match the existing elevations.

g. The Contractor shall provide a control expansion joint section plan for review and approval by the DNR project Engineer. Each pavilion shall have an approximate 10’x10’ sections. Each post will have a 2’ diameter expansion joint section.

h. Install vapor barrier, rebar reinforcement (24” O.C. minimum grid) and 6x6 WWF (including sidewalk areas) throughout the entire slab.

i. Place and finish the specified minimum 6” thickness slab on grade to all new slab and sidewalk areas (approximately 5,600 SF). Frame and shore up slab for installation. Provide delivery tickets to DNR for all concrete.

i. Concrete slab surfaces shall be a level, hard toweled, smoothfinish.

Concrete placement, finishing and curing shall be in accordance with industry standards. All concrete work not under a roof must be properly sloped to drain water. If the formwork holds water, the Contractor will be responsible for re-forming the concrete sections at no additional cost to the State.

ii. Formwork is to be removed when concrete is green in order to fill voids and beeholes in the “vertical” formed concrete work and to finish the exposed foundation perimeter with a uniform, smoothtoweled finish.

iii. All new 6”x6” posts areas shall have a 2’ diameter expansion joint section. Expansion joint layout throughout the rest of new formwork shall be installed as per DNR approved plan.

Roof/Painting/Brick Re-Pointing Work:

j. Remove and properly dispose of old roofing materials, felt paper, drip edge, flashing and associated roofing accessories to expose the underlying wood sheathing on the pavilion roof structures, approximately 6,270 SF.

k. The Contractor shall sweep the roof free of debris and properly prepare the roof sheathing in accordance with the shingle manufacturer’s instructions to receive new roofing system The contractor shall notify the DNR Project Engineer to inspect the existing sheathing after it is exposed and replace any damaged sheathing as per Unit Price # 2, approximately 200 SF.

Sheathing is 2”x4” boards. New sheathing shall be fastened to the rafters according to manufacturer’s instructions and shall be nailed with 1 ½” fasteners on rafter beams.

m. The Contractor shall install new aluminum drip edge on the entire perimeter of all the roof systems in accordance with manufacturers instructions. to include eaves and gable ends, under the underlayment on eaves and over the underlayment on rake edges. Secure to sheathing with 1 1/4” roofing nails placed 12” o.c. Overlap all joints 3”- 4”.

n. Once the roof sheathing has been properly prepared, the Contractor shall install new ice guard membrane in accordance with the manufacturer’s instructions with a minimum of two (2) rows at the eaves and one (1) row at the gable ends. Install 30-lb roof felt underlayment over the entire roof systems, installed on the entire perimeter of the roof to include eaves and gable ends, according to the manufacturer’s instructions.

o. The Contractor shall install chimney step flashing around all transitions from the new roof shingles to the chimney according to the manufacturer’s instructions, approximately 20 Square Feet. All existing Chimney step and counter flashing shall be removed and replaced. Step flashing shall be installed on every shingle course. Both sides and bottom of chimney shall have a groove sawn or ground with a masonry blade. Groove shall be ¼

in. width and a minimum of ¾ in. depth. New counter flashing shall be custom bent to fit groove and roof line neatly. At each corner of the stone brick where the flashing overlaps those joints shall be soldered where applicable. After flashing has been installed in groove, it shall be sealed with a polyurethane caulk, color shall match flashing.

q. Install approximately 6,270 SF of new asphalt architectural shingles including starter shingles in accordance with the manufacturer’s instructions. All shingles shall be secured to the roof deck with 1 1/4” galvanized roofing nails (6 nails per shingles) and 3” for the ridge caps.

All shingles along eaves and rake edges shall project approximately 3/8” beyond the edge of the drip strip, and four spots of roofing cement per shingle according to manufacturer’s instructions. Roofing staples will not be permitted in place of roofing nails. All shingles are to be secured with corrosion-resistant roofing nails.

r. Repoint 150 LF of brick work on the chimney. Style and color shall match the existing. Replace approximately 20 bricks in same style, color and shape.

i. Remove all existing mortar down to a depth required to expose sound, un-weathered mortar from the wall and blow out all joints to remove fine particles and rinse all areas with clean water. Deep joints are to be back pointed (layered). Tarp the areas to catch debris.

ii. Cut out mortar by hand with chisel and resilient mallet or preapproved Pneumatic chisels. Do not use power operated grinders without the Engineer’s written approval. Hand held power grinders shall only be approved for use when removing hard Portland mortar joints.

iii. If approved in writing by the DNR Project Engineer, cut out only the center of the hard Portland mortar joints using an angle grinder with a diamond impregnated metal blade. Remove remaining mortar by hand with chisel and resilient mallet.

iv. The Contractor shall install new mortar between the existing stone on the stone wall, matching the original mortar style. Install the mortar in accordance with the manufacturer’s instructions.

v. Joints must be sound and free from dust, dirt, grease, laitance and/or any other coating or foreign substance which may prevent proper adhesion. Remove all mortar down to a depth required to expose sound, un-weathered mortar and blow out all joints to remove fine particles and rinse all areas with clean water.

vi. It is recommended that suitable PPE be used such as but not limited to safety goggles, gloves, and a dust mask equipped with P- 2 filters (or equivalent) be worn for protection.

Pointing mortar shall be thoroughly mixed and pre-hydrated to lessen shrinkage upon drying.

aa. Mortar shall be custom mixed, measured by volume, and consist of (1) part Portland cement to, (2) parts hydrated lime to, (8) parts damp sand.

bb. Mortar shall be dry mixed first and water added to reach the desired consistency.

cc. Mortar is to be mixed in a batch for not less than five (5) minutes and long enough for thorough mixing of all ingredients.

dd. Re-temper on mortar boards by adding water within a basin formed with the mortar, working the mortar, and working the mortar into the water.

ee. Do not dash or pour water over the mortar.

ff. Do not use or re-temper harsh non-plastic mortar.

vii. Moisten the joint using clean water. If the surface is allowed to dry out before applying mortar mix, this step must be repeated. This is very important. The mortar should be applied one lift using appropriate pointing tools. Place the mortar into the joint so that it matches the original joint profile. More water may be required if ambient temperature rises. The mixing may be done by hand, stirring until the mortar is thoroughly mixed. The working time will vary, depending upon temperature and humidity. Using excessive water in the mix may affect the color of the repair.

viii. Periodically mist mortar joints using clean water for at least a 72 hour period. The timing for initial water misting will vary with ambient conditions. Cooler, damp conditions may require waiting several hours before beginning the curing process. Mist several times a day as necessary. Should access to the repairs be impossible over a period of time, plastic may be used to cover them temporarily. The application of plastic, however, does not remove the need for formal curing techniques. Do not use water or solvents immediately after application to wash off excess mortar.

s. Prepare surfaces and paint/prime all ceiling interiors and roof framing, approximately 7,500 SF, according to the manufacturers written instructions.

General:

p. All disturbed turf areas shall receive a minimum of 2” of clean topsoil placed and leveled to match adjacent contours.

q. Finish grade all areas of disturbance, to include seeding and strawing.

r. Properly dispose of construction debris from the job site and leave it in a pre-construction condition.

NOTE: All quantities and sizes listed above are approximate. The contractor shall be responsible to obtain his/her measurements for the project and bidding purposes.

H. WARRANTY AND GUARANTEE:

1. The Contractor shall guarantee his/her work for a period of two (2) years from the Date of acceptance. Any defects found within the warranty period shall be repaired or replaced by the Contractor at no additional cost to the State.

2. All warranties shall be in accordance with the General Conditions for Construction Contracts 7.01 warranty.

I. GENERAL REQUIREMENTS:

1. The Maryland Department of General Services latest version of the “Instructions to Bidders for Construction Projects and General Conditions of the Contract Between Owner and Contractor”, are hereby made part of these specifications.

2. All work shall be coordinated with the DNR Project Engineer during the work initiation meeting.

3. The completed project is subject to the inspection and approval of the Facility Manager and DNR Project Engineer.

J. METHOD OF BIDDING:

1. All bids shall be submitted online via eMaryland Marketplace Advantage (eMMA) https://emma.maryland.gov (NO PAPER BIDS!)

2. The project will be awarded to the Contractor submitting the lowest Base Bid demonstrating the ability to fulfill the requirement for this project.

3. See Section V “Alternates and Unit Prices” for additional bidding requirements if/ when required.

4. Payments shall be made in accordance with the General Conditions, Section 8, “Payments.”

5. Base Bid: The cost to complete all work as described in the project documents excluding any extended unit prices and alternates. The base bid shall include without limitation, labor, materials, bailing, shoring, removal, overhead, profit, insurance to include builder risk if applicable. Note: refer to the instructions to bidders for construction projects, number 3 components of the bid.

II. ALTERNATES AND UNIT PRICES

A. ALTERNATES:

None.

B. UNIT PRICES:

The appropriate price is to be inserted on the appropriate line item on the bid form.

1. Unit Price #1: “#57 Gravel” The Contractor shall insert a cost per cubic yard X estimated 20 Cubic Yards to add #57 Stone Gravel as directed by the DNR Project Manager.

2. Unit Price #2: “Sheathing Replacement” The Contractor shall insert a cost per Square Foot X estimated 200 Square Feet to replace 2”x4” Roof Sheathing as directed by the DNR Project Manager.

NOTE: The Contractor shall incorporate all costs associated with transportation, fuel, maintenance on equipment, employee salary, benefits, overhead, profit, etc., in the Unit Price. Units Prices will be used to increase/decrease the contract price based on actual quantities installed, in accordance with the Instructions to Bidders for Construction Projects (3.B.3)

III. Drawings

The following drawings are included and shall be considered part of the specifications as if written herein:

March 2007

STATE OF MARYLAND

Department of General Services Instructions to Bidders for Construction Projects

Board of Public Works Department of General Services Atif Chaudhry, Secretary 301 W. Preston Street Baltimore, Maryland 21201

Wes Moore, Governor Brooke E. Lierman, Comptroller Dereck E. Davis, Treasurer

Revised July 1, 2022

State of Maryland · Department of General Services Instructions to Bidders for Construction Projects

July 1, 2022 Page 1

1. NOTICE TO BIDDERS:

A. GENERAL:

As provided in this document, references to “Bidder” shall be deemed to include “Offeror”, and references to “bid” shall be deemed to include “Proposal”, where appropriate. Provisions of State statutes and regulations are incorporated into the contract pursuant to COMAR (Code of Maryland Regulations) 21.03.01.05B.

B. PROJECT CLASSIFICATION:

The Department will estimate the cost of the contract and classify it as falling within one of the following cost groups:

Estimate Class

Up to $100,000 A $100,000 to $500,000 B $500,000 to $1,000,000 C $1,000,000 to $2,500,000 D $2,500,000 to $5,000,000 E $5,000,000 to $10,000,000 F $10,000,000 to $15,000,000 G Over $15,000,000 H

2. CONSTRUCTION BID REQUIREMENTS:

A. The Construction Bid Form / Price Proposal Form is that form which is part of the contract documents and which sets forth the cost of the work, unit prices (if any), and alternates (if any).

B. All bidders must comply with the following requirements:

(1) Submit a price for each line item on the bid form. Failure to submit a price for each line item will result the bid being found non-responsive. Bidders shall not provide any comments on the bid form. If comments are provided, the bid may be found non-responsive.

(2) Submit a bid bond in accordance with the requirements in Section 5, below.

(3) Complete and submit all required attachments.

(4) Submit the necessary Minority Business Enterprise (MBE) documents in accordance with the requirements in Section 4, below.

(5) Carefully review the entire solicitation and applicable instructions.

(6) Bidders must read and truthfully execute a Bid/Proposal Affidavit and must submit it with the bid. The Contract Affidavit must be executed and submitted prior to the final award of the contract.

C. Bids for construction projects being conducted by the Department are accepted solely online thru eMaryland Marketplace Advantage (“eMMA”) unless the contract documents specifically direct otherwise.

D. Any contractor calling itself a “joint venture” shall be, as between the contractor and the State, an ordinary partnership, whose partners are liable to the State as provided in Corporations and Associations Article, Title 9A, Subtitle 3 of the Annotated Code of Maryland.

E. A bidder or contractor which is a partnership or joint venture must furnish the Department with a copy of the partnership or joint venture agreement prior to award.

July 1, 2022 Page 2

3. COMPONENTS OF THE BID:

A. Words not defined in these Instructions to Bidders but defined in the General Conditions shall have the meanings stated in the General Conditions as revised July 1, 2022.

B. Definitions:

(1) “Total Bid”: The Total Bid will include: (a) the Base Bid; (b) extended Unit Price calculations, (c) Allowances, and (d) Alternates (Add or Deduct). Alternates will be selected to be added (or deducted) in accordance with Section 17.E of these Instructions to Bidders.

(2) “Base Bid”: The Base Bid is the price submitted on the Bid Form and will include the total cost to complete all of the work specified in the contract documents, not referenced as Alternate work or as a Unit Price, which shall include without limitation, labor, materials, bailing, shoring, removal, overhead, profit, insurance, etc.

(3) “Unit Price”: A Unit Price is the cost per unit of measure specified for materials and labor. An extended Unit Price is the Unit Price multiplied by an estimated quantity specified in the contract documents. This cost, or extended Unit Price, shall be included in the Total Bid amount. Actual usage of Unit Price items will be verified by the Owner or Owner's representative. Adjustment to the contract sum based on actual verified usage will be made by Change Order.

Should the contractor be required to perform Unit Price work in excess of the estimated quantity specified, an equitable adjustment shall be made to the contract price, subject to Sections 3.06 and 3.07 of the General Conditions. Similarly, should the contractor perform Unit Price work less than that estimated, an equitable adjustment shall be made to the contract price, subject to Sections 3.06 and 3.07 of the General Conditions.

In determining the amount of any such adjustment to the contract price, the amount of the increase to the contract price will be calculated using the Unit Price bid by the contractor, or a reasonable price, whichever is less. The amount of any credit due the State will be calculated using the Unit Price bid by the contractor or a reasonable price, whichever is greater.

A Unit Price bid shall be the sum total price per unit for such items to include without limitation all work, labor, materials, bailing, shoring, removal, overhead, profit, insurance, etc.

(4) “Allowance”: An Allowance is a specified dollar amount to be included in the Base Bid. Allowances are established in lieu of specific requirements and defer selection of materials and equipment to a later date when additional design and/or specifications can be developed. Further information regarding Allowances is in Section 9.01 of the General Conditions.

(5) “Alternate”: An Alternate(s) is for a specific scope of work or material. Alternates may Add or Deduct. The bid price for the Alternate shall represent only the amount bid for the work associated with the Alternate and shall be the sum total price to include without limitation all work, labor, materials, bailing, shoring, removal, overhead, profit, insurance, etc. Any Completion Schedule accepted by the Department shall include all Alternate work awarded. The process for selection and award of Alternates is explained in Section 17.E of these Instructions to Bidders.

C. MINORITY BUSINESS ENTERPRISE REQUIREMENTS:

The following forms must be received by the Department with the bid:

MBE Attachment D-1A – Certified MBE Utilization and Fair Solicitation Affidavit & Participation Schedule

Failure of the bidder to submit these properly completed forms shall result in the bid being rejected as non-responsive.

5. BID BONDS (For bids over $100,000):

A. When the sum of the total bid amount plus all add alternates, but excluding all deduct alternates, is in excess of $100,000, a bidder must furnish, prior to the bid due date, a bid bond in an amount not less than five percent (5%) of the total bid amount plus all add alternates, but excluding all deduct alternates.

B. DGS’ preferred form of bid bond is part of the contract documents. Bid bonds must provide for minimum liability of the principal and surety in the amount provided in COMAR 21.06.07.09 D (2). Bonds shall be issued by a surety licensed by the Maryland Insurance Administration or by a surety that transacts business through an insurance agency licensed by the Maryland Insurance Administration. The contractor may not split its bid bond among multiple sureties or bonds.

C. Forms of bid security other than bonds are not permitted.

July 1, 2022 Page 3

D. Bid bonds will not be returned to unsuccessful bidders.

E. Bidder may submit paper or electronic bid bonds in accordance with applicable provisions of this solicitation, COMAR 21.06.07, and other applicable provisions of the law.

F. BID BONDS:

(1) If a bidder is required to submit a bid bond, it must be submitted in accordance with this section. Bid bonds are also subject to Section 13-226 of the State Finance and Procurement Article of the Annotated Code of Maryland; COMAR 21.06.07; applicable provisions of Title 21 of the Commercial Law Article of the Annotated Code of Maryland; and other applicable laws.

(2) A copy of the bid bond must be uploaded to eMMA and submitted with the bid response.

(3) The bid bond must be accompanied by a properly executed power of attorney. The scanned copy of the bond and power of attorney attached to the bid and any electronic or printed copies of them shall be enforceable and admissible in evidence in all proceedings to the same extent as the original bond and power of attorney.

(4) Once a bid is submitted in eMMA with a bid bond attached to it, the bid bond shall be binding and enforceable against the principal and the surety until the contract award has been completed. Bid bonds may not be revoked, rescinded, or withdrawn by the bidder or the surety after bids are opened. Bidders and their sureties will have no liability on bid bonds after the contract is awarded, executed by the State, and sent to the successful bidder.

(5) The bid bond attached to the bid must reflect on its face that it has been executed on behalf of the principal and the surety with valid, authenticated, signatures. The power of attorney attached to the bid bond must reflect on its face that it has been executed on behalf of the surety by the requisite officer(s) and upon proper authorization. Powers of attorney must be submitted with a bid bond in PDF format. Authorization by the surety in a power of attorney of the use of facsimile seals or signatures shall constitute authorization by the surety of the attachment of the power of attorney to a bid bond by electronic means, including in PDF or other format.

(6) Nothing in these provisions changes requirements of the law concerning the responsiveness of bids. Bids accompanied by materially defective bid bonds or powers of attorney will be rejected as non-responsive.

6. PAYMENT TO CONTRACTORS:

Payments to the Contractor pursuant to this Contract shall be made no later than 30 days after the State’s receipt of a proper invoice from the Contractor. Charges for late payment of invoices, other than as prescribed by Title 15, Subtitle 1, of the State Finance and Procurement Article, Annotated Code of Maryland, or by the Public Service Commission of Maryland with respect to regulated public utilities, as applicable, are prohibited.

7. PAYMENT TO CONTRACTORS BY ELECTRONIC FUND TRANSFER (EFT) FOR AWARDS OVER $200,000:

EFT applies to contracts over $200,000 for which payments are made through the State Comptroller. For awards over $200,000, EFT will be used by the State to pay the contractor unless the State Comptroller’s Office grants Contractor an exemption. By submitting a response to this solicitation, the Bidder agrees to accept payments by EFT unless the State Comptroller’s Office grants an exemption. After award of a contract, the selected bidder shall register with the Comptroller of Maryland using the forms required by the Comptroller. For further information go to:

https://www.marylandtaxes.gov/divisions/gad/eft-program.php

Note: Any request for exemption must be submitted to the State Comptroller’s Office for approval at the address specified on the COT/GAD X-10 form.

8. SITE INVESTIGATION:

See Section 3.02 of the General Conditions.

9. BID OPENING:

A. Bids will be opened electronically in eMMA as soon as practicable after the deadline for receipt of bids in the solicitation.

https://www.marylandtaxes.gov/divisions/gad/eft-program.php

July 1, 2022 Page 4

B. Competitive Sealed Bids not conducted electronically will be opened in public at the time and place stated in the solicitation.

C. This subsection C applies only when a solicitation permits the submission of bids or any necessary bid documents by means other than electronic submission on eMMA. From time to time, unforeseen circumstances may cause the State Office Building (301 W.

Preston Street, Baltimore MD) to be closed to the public. If in the event of such closure, if the State Office Building is not open to the public at least one (1) full hour immediately preceding the deadline established in the contract documents for receipt of bids or offers, the deadline for the receipt of bids or offers will be extended automatically, without further action or notice by the Procurement Officer being necessary, to the next regularly scheduled business day at the same time and location.

D. Any bid received after the due date and time set in the solicitation is late and cannot be considered.

10. DOCUMENT SUBMISSION REQUIREMENTS AFTER THE BID OPENING:

A. Upon notification by the Procurement Officer that the bidder is the apparent low bidder, that bidder shall fully complete and return to the Procurement Officer the Contractor Questionnaire and any other requested documentation. Failure to complete and return the required documents may result in a determination that the bidder is not responsible and bid rejection.

B. If the State of Maryland or other regulatory body requires a license or certificate to perform the services required, a copy of the license or certificate shall be submitted to the Procurement Officer.

11. TIME FOR BID ACCEPTANCE:

Unless otherwise provided in the solicitation, bid prices are irrevocable for a period of one hundred twenty (120) days following bid opening.

After opening bids, the Procurement Officer may request bidders to extend the time during which the State may accept their bids, provided that, with regard to bids, no other change is permitted.

12. ALL NON-RESIDENT BIDDERS

As set forth in §14-401 of the State Finance and Procurement Article of the Annotated Code of Maryland, a non-resident bidder submitting a bid shall attach to its bid a copy of the current statute, resolution, policy, procedure, or executive order of the resident State of the non-resident bidder that pertains to that state’s treatment of non-resident bidders.

13. RIGHT TO REJECT BIDS AND WAIVE IRREGULARITIES/INFORMALITIES:

The State reserves the right to cancel a solicitation, to reject any and all bids, and to waive any minor irregularity in a bid in accordance with

COMAR 21.06.02.

14. DISCREPANCIES:

Should a bidder find discrepancies in the contract documents, or should they be in doubt as to the meaning or intent of any part thereof, they must, prior to the bid opening: (a) request and receive clarification from the Procurement Officer (who will issue a written addendum if necessary); or (b) file a protest. Failure of the bidder to request clarification will constitute a waiver of any claim by the bidder for expenses or costs of complying with the Procurement Officer’s interpretation of the contract documents after contract award. Only written addenda issued by the Procurement Officer are binding on the State. Oral or other written explanations from the State before bid opening will not be binding on the State.

15. MODIFICATIONS AND WITHDRAWAL OF BIDS:

A. Withdrawal or modification of bids will be allowed only as provided in COMAR 21.05.02.09 and .10.

B. Mistakes in bids may be corrected only as provided in COMAR 21.05.02.12.

16. PUBLIC INFORMATION ACT:

Bidders must identify those portions of their bids which they deem to be confidential or proprietary information or trade secrets and must provide, upon demand by the Department, justification for why such materials should not be disclosed by the State upon request under the Maryland Public Information Act, §§10-611, et seq., of the State Government Article of the Annotated Code of Maryland.

17. AWARD OF CONTRACT:

A. Unless otherwise stated in the contract documents, the basis of award will be to the responsible bidder submitting the lowest

July 1, 2022 Page 5 responsive Total Bid including any alternates awarded.

B. If notified by the Procurement Officer of the Department’s intent to award, the bidder shall submit the following to the Department as directed by the Procurement Officer:

(1) An executed contract (Blanket Purchase Order)

(2) Certificate of Insurance

(3) Contract Affidavit

(4) Performance and Payment Bonds, including Power of Attorney (if the total intended award value is in excess of $100,000)

Failure to submit these documents within 10 days of the notification of “Intent to Award” may result in the rejection of your bid and the Department will not be responsible for…