Notice of Intent~61.pdf

December 10, 2025

RE: NOTICE OF INTENT TO AWARD

REQUEST FOR PROPOSALS No. RFP HE-25-527

The City of Long Beach (City) has completed its evaluation of Request for Proposals (RFP) No. RFP HE-25-527 for Long Beach Reentry

Services Program – Youth Services. Fifteen proposals were received and fourteen evaluated. Based on the evaluation criteria stated in the RFP and analysis of the response, it is the City’s intent to award a contract to:

• Whole Systems Learning, of Long Beach, CA

Thank you for your participation in the procurement process. The City of Long Beach regards your firm as an important and valuable provider of goods and/or services. If I can answer any further questions, please feel free to contact me at (562) 570-3835 during normal business hours or by email at rfppurchasing@longbeach.gov.

Sincerely, Elisa Landeros Elisa Landeros, Procurement Analyst II

NOTE: This Notice of Intent to Award does not constitute an award.

The awarded vendor will receive a purchase order from the City of

Long Beach. Work shall not commence without a signed purchase order.

Financial Management Business Relations Bureau/Purchasing Division

411 West Ocean Blvd., Long Beach, CA 90802

(562) 570-6200 mailto:rfppurchasing@longbeach.gov

Memorandum

Date: December 10, 2025

To: Michelle Wilson, Purchasing Agent, Financial Management

From: Stephanie Chmelik, Acting Bureau Manager, Collective Impact Bureau, Department of Health and Human Services

Subject: RFP HE-25-527 Long Beach Reentry Services Program - Youth Services

On September 16, 2025, a request for proposal (RFP) was issued Long Beach Reentry Services Program - Youth Services, which will be responsible for providing specialized services to Youth who have been arrested for, charged with, or convicted of an offense, AND who also self-identify as needing mental health and/or substance use treatment. Fifteen proposals were received by the October 31, 2025 deadline.

The Fifteen submissions were reviewed to ensure they met the minimum qualifications and requirements of the RFP. Fourteen proposals met the requirements and were further reviewed in accordance with the evaluation criteria, as stipulated in the RFP.

A three-person selection committee, comprised of two members from the Department of Health and Human Services, including the Office of Youth Development, and a member of the Long Beach Reentry Advisory Committee, evaluated the proposals based on their subject-matter expertise.

The proposals were evaluated in accordance with the following evaluation criteria:

CRITERIA Weight

1. Organizational Capacity & Experience

• Meet the minimum qualifications of this RFP

• Successful experience performing activities related to those listed in this RFP

• Capacity and qualifications of staff to meet the performance outcomes

• Previous success in similar engagements and programs

30%

2. Method of Approach

• Creation of effective program plan to ensure implementation timeline alignment

• Demonstrates access to and knowledge of priority population

• Commitment to and impact on racial and health equity in the proposed project and through previous work

30%

RFP HE-25-527 Long Beach Reentry Services Program - Youth Services

• Representation of priority population in organization’s leadership.

• Experience collaborating with and willingness to partner with other groups to reach goals

• Plan includes meaningful and intentional outreach engagement with community stakeholders

3. Communications & Reporting

• Ability to maintain, input and update client data and findings into selected formats for consumption by a broad range of stakeholders

• Project is actionable, connected to the organizational mission, provides a theory of change, and key resources are identified to achieve goals including language access plans

• Implementation focuses on priority populations and/or in key communities

• Ability to provide data and preliminary evaluations on a regular basis throughout the contract period

• Ability to participate in mandatory monthly and quarterly grantee meetings and provide a primary point of contact

• Participation in selected system to track progress of the project and report programmatic outcomes

20%

4. Reasonableness of Cost

• Feasibility, reasonableness, and optimization of the proposed budget 10%

5. Commitment to Racial Equity

• Experience working with diverse populations and communities, and how this program is connected to racial equity goals and the work of your organization

• Work that your organization has undergone to improve racial equity

• Number of people with lived experiences and individuals from racially diverse populations engaged in your organization’s planning and decision-making processes

• Policies or practices in place that ensure the experiences of racially diverse communities are represented in your organizational infrastructure

10%

RFP HE-25-527 Long Beach Reentry Services Program - Youth Services

After a thorough review and evaluation process, the selection committee selected the following organization to provide youth services for the Long Beach Reentry Services Program:

• Whole Systems Learning, Long Beach, CA.

The committee recommends Whole System Learning based on its proposal submission and alignment with the evaluation criteria in the RFP. Final scores for all evaluated proposals are shown in the table below:

Vendor Name

Final Score

Local Preference Credit

Base Score

Athletic Mentorship Partners 53% 0% 53% Centro Cha Inc 93% 10% 83% Community Medical Wellness Centers, USA 63% 10% 53% Fly Like An Eagle Outreach, Inc 59% 10% 49% Fuller Life Concepts, Inc 77% 10% 67% House of Haven 43% 10% 33% Long Beach Bar Foundation, Inc 79% 10% 69% Long Beach Community Action Partnership 65% 10% 55% PCS Family Services 71% 10% 61% Project Optimism 75% 10% 65% The Do Good Daniels Family Foundation 92% 10% 82% The Good Seed Community Development Corporation 73% 10% 63% The Hidden Genius Project 59% 0% 59% Whole Systems Learning 105% 10% 95%

Approved by Purchasing:

Michelle Wilson, Purchasing Agent Date:

12/10/25