Notice_of_Intent_to_Solicit_Proposals:_Employee_Health_Plan_Benefits_Administration.pdf
PDF 238 KB Posted
- Solicitation number
- 27-018-1
- Issued by
- Charles County, Maryland
About this file
This Notice of Intent to Solicit Proposals is issued by Charles County Government in La Plata, Maryland, for the procurement of employee health plan benefits administration services. Charles County Government seeks qualified firms to administer its employee and retiree medical, pharmacy, dental, and vision benefit plans and provide stop-loss reinsurance. The selected firm or firms will deliver comprehensive benefit administration and support services meeting County requirements. Prospective offerors must submit a Notice of Intent Form by November 23, 2026, at 8:00 a.m. via the County's e-Procurement Portal at https://procurement.opengov.com/portal/charlescountymd to gain access to the full Request for Proposals and associated documents containing Private Health Information. The Release Date is November 4, 2026. Final proposals will be evaluated based on provider networks, administrative services and programs, regulatory compliance, and pricing. The County intends to award the contract to one or multiple firms under specified contract terms and renewal options.
The Notice of Intent does not specify pricing terms, contract amounts, funding sources, or financial details at this stage. All electronic submissions must be completed through the OpenGov Procurement Portal; alternative delivery methods including courier, hand delivery, postal service, and overnight carriers will not be accepted, and late submissions will not be considered. Prospective offerors must create a free account and register with OpenGov Procurement to access the submission portal. The Purchasing Division, at its sole discretion, may request additional information to determine offeror eligibility prior to releasing solicitation documentation. All communication with Charles County Government during the bidding process must be directed solely to Shanna Reese, Chief of Purchasing, at reeses@charlescountymd.gov or (301) 645-0656; unauthorized contact with other County personnel or consultants may result in disqualification.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
27-018-1
NOTICE OF INTENT TO SOLICIT PROPOSALS:
EMPLOYEE HEALTH PLAN BENEFITS
ADMINISTRATION
Charles County Government
200 Baltimore Street
La Plata, MD 20646
RELEASE DATE: November 4, 2026
RESPONSE DEADLINE: November 23, 2026, 8:00 am
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
Title: Notice of Intent to Solicit Proposals: Employee Health Plan Benefits Administration #27-018-1 https://secure.procurenow.com/portal/charlescountymd
Charles County Government
Notice of Intent to Solicit Proposals: Employee Health Plan Benefits
Administration
I. Introduction
II. Project Details
III. Vendor Submissions
1. Introduction
1.1. Summary
Charles County Government is seeking proposals from qualified firms to administer its employee and retiree medical, pharmacy, dental, and vision benefit plans and provide stop-loss reinsurance. The selected firm will be responsible for delivering comprehensive benefit administration and support services in accordance with the County’s requirements.
Each prospective offeror interested in participating in this procurement shall submit a Notice of Intent Form prior to the
County releasing the RFP. The form shall be submitted by the due date and time specified on the Proposal Submission tab.
A link to the RFP and associated documents will be provided to eligible registered firms after review by the County.
Final proposals will be evaluated based on provider networks, administrative services and programs, regulatory compliance, and pricing. The County intends to select one firm or multiple firms to provide the requested services under the contract term and renewal options outlined in this RFP. Proposers should demonstrate their ability to deliver high-quality, cost-effective services that meet the needs of the County and its employees and retirees.
1.2. Contact Information
The Purchasing Representative identified below is the SOLE POINT OF CONTACT at Charles County
Government for this procurement. All communication between bidders and Charles County Government shall be with the Purchasing Representative until a fully executed contract is delivered to the Contractor.
Bidders or any of their authorized representatives may not initiate contact with Charles County
Government or County Consultants other than the Contact identified below, for any reason during the bidding process or prior to full contact execution. Any communication outside this process may result in disqualification.
Shanna Reese Chief of Purchasing 200 Baltimore Street N/A La Plata, MD 20646 Email: reeses@charlescountymd.gov Phone: (301) 645-0656
Department:
HR - Human Resources
1.3. Timeline
Release Project Date November 4, 2026
Submission Deadline November 23, 2026, 8:00am
Notice of Intent must be submitted via Opengov
Portal before the specified date and time in order to receive the link to the RFP.
mailto:reeses@charlescountymd.gov tel:(301)645-0656
2. Project Details
2.1. Important Instructions for Electronic Submittal
The Charles County Government is accepting electronic submissions. Offerors shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, click on "Draft Response" and follow the instructions to submit the electronic Notice of Intent via the County's e-Procurement Portal.
Notice of Intent shall be submitted by 8:00 am on Monday, November 23, 2026. Late submissions will not be accepted. Submission, modification, or withdrawal of proposals after the due date/time will not be considered.
NOTE: It is the Offeror’s sole responsibility to ensure that documents are delivered via County's e-
Procurement Portal. The County is only accepting electronic submittals. Delivery methods by courier, in-person hand delivered, United States Postal Service, United Parcel Service or Federal Express, and other methods of delivery shall not be accepted. Any documents not received timely will not be considered.
2.2. Notice of Intent Form
Each prospective offeror interested in participating in this procurement shall submit a Notice of Intent
Form prior to the County releasing applicable documents related to the solicitation due to Private Health
Information (PHI) made available to offerors for these services. The form shall be submitted by the due date and time specified herein via the eProcurement Portal.
The Purchasing Division shall provide access to documentation to each prospective offeror deemed eligible at the sole discretion of the County. The Purchasing Division may request any information deemed necessary to determine if an offeror is qualified prior to providing access to solicitation documentation.
https://procurement.opengov.com/signup https://procurement.opengov.com/portal/charlescountymd/projects/320364
3. Vendor Submissions
3.1. Notice of Intent *
Please download the below documents, complete, and upload.
• 27-018_Notice_of_Intent_For...
*Response required https://government-project.s3.us-west-2.amazonaws.com/320364/54e84642-32d7-43d7-b867-ad243da549f7_27-018_Notice_of_Intent_Form_-_261102.docx
| 1. Introduction |
| 1.1. Summary |
| 1.2. Contact Information |
| 1.3. Timeline |
| 2. Project Details |
| 2.1. Important Instructions for Electronic Submittal |
| 2.2. Notice of Intent Form |
| 3. Vendor Submissions |
| 3.1. Notice of Intent * |
File details come from the government source that posted it. Updated .