Notice_of_Intent_to_Sole_Source_07-25-2023.pdf

This is a Notice of Intent to Sole Source procurement document issued by Pinellas County, Florida's Administrative Services Purchasing & Risk Management Division. The notice pertains to a vertical transportation inspection services contract for comprehensive inspections and testing oversight of elevators, escalators, wheelchair lifts, and other vertical transportation systems across county facilities including courthouses, detention centers, and administrative buildings. The county manages 102 vertical transportation units distributed across five geographic regions representing equipment from manufacturers including Schindler, Otis, Kone, General Elevators, and Thyssen Krupp. Contractors interested in competing against the sole source recommendation must submit convincing technical data demonstrating their ability to meet or exceed stated requirements by the deadline specified in the notice (the specific deadline date is not fully legible in the document). The awarded contractor will perform independent third-party annual inspections, witness required periodic testing, verify compliance with Chapter 399 of Florida Statutes and ASME elevator safety codes, conduct callback and re-inspections, and provide accurate and timely inspection documentation. The contract term is three years, with work beginning upon purchase order issuance and the contractor required to confirm scheduling within 72 hours of notification.

Qualified applicants must hold valid Florida business licenses and employ Certified Elevator Inspectors holding current State of Florida credentials. The incumbent contractor is ATIS Elevator Inspections, LLC, which was awarded contract No. 23-0752-ITQ with a total contract value of $61,039.37 and an annual estimated expenditure of $20,346.58 for the three-year contract period from December 2, 2026 through December 1, 2029. A competitor's prior quotation totaled $55,860.00 for the comprehensive inspection scope. Funding is budgeted within the CPM Department Operating Budget under account code 534 (Other Contractual Services), with FY26 budgeted allocation of $20,230.00. The pricing structure requires unit prices for each vertical transportation system and flat fees for additional services such as after-hours inspections and periodic test witnessing. Pinellas County Certified Small Business Enterprises receive preference, with those submitting within the first five business days receiving priority consideration and those submitting after five business days receiving a 5% price preference. All invoices must be submitted within 60 calendar days of service completion, with fiscal year-end invoices due by October 31.