Notice of Intent - docWizz - NLM.pdf

Notice of Intent to Award Sole Source Contract

Title: Notice of Intent to Award Sole Source - docWizz Pro Plus Imaging License Renewal

Agency: Department of Health and Human Services (HHS) Operating Division: Assistant Secretary for Financial Resources (ASFR) Contracting O ice: O ice of Mission Acquisition Solutions (OMAS)

NAICS Code: 541519 – Other Computer Related Services PSC Code: 7A21 - IT and Telecom - Business application software (perpetual license software)

Notice

The Department of Health and Human Services (HHS), Assistant Secretary for Financial Resources (ASFR), O ice of Mission Acquisition Solutions (OMAS), intends to award a sole-source, firm-fixed-price contract to CCS Content Conversion Specialists (CCS) for the renewal of annual subscriptions and licenses for the following software product:

• docWizz® Pro Plus Imaging Software Licensing Agreement - National Library of Medicine (NLM)

The anticipated contract will consist of a one-year base period from 09/15/2026 - 09/14/2027, with the following Option Periods:

• Option Period 1: 09/15/2027 – 09/14/2028

• Option Period 2: 09/15/2028 – 09/14/2029

• Option Period 3: 09/15/2029 – 09/14/2030

• Option Period 4: 09/15/2030 – 09/14/2031.

This acquisition is being conducted using the authority of FAR 12.102, Restricting Competition, under the procedures of FAR Part 12.

Description of Requirement

The National Library of Medicine (NLM) requires a license and maintenance agreement for its existing docWizz® Pro Plus Imaging Software, which supports NLM’s ongoing digitization and long-term preservation of historical medical print materials. The software is used to manage digitization workflows and post-capture image processing and is fully integrated with NLM scanners, its internally developed Digital Project Quality Assurance System, and workflows for ingesting master images and derivative files into the NLM Digital Repository.

The requirement includes continued software licensing, maintenance, updates, and troubleshooting to ensure the existing installation remains operational, compatible with Windows 11, and compliant with NLM security requirements. Maintenance will be performed remotely in coordination with and under the supervision of designated NLM personnel.

Sole-Source Rationale

CCS Content Conversion Specialists GmbH is the only source reasonably capable of meeting NLM’s requirement because docWizz® Pro Plus is proprietary software developed and maintained by CCS and has been used by NLM since 2016. Over that period, CCS has developed and maintained specialized customizations to integrate the software with NLM’s digitization, storage, access, and Digital Repository requirements. CCS possesses the unique technical knowledge and expertise necessary to maintain these customizations, and no comparable software product is known to provide the same combination of required functionality and flexibility. Transitioning to another product would require significant customization to meet NLM’s preservation master file and metadata requirements. Accordingly, CCS is the only vendor capable of providing maintenance and support for NLM’s existing customized docWizz® Pro Plus environment without requiring replacement and redevelopment of the existing solution.

Responses to this Notice

This notice is not a request for competitive quotations or proposals. It is a notice of the Government's intent to award a sole-source contract.

Interested parties may submit a capability statement demonstrating their ability to satisfy the Government's requirement. Capability statements must clearly demonstrate the vendor's ability to provide the required products and services described above, (or an equivalent capability that fully satisfies the Government's minimum requirements without disruption to ongoing operations).

Capability statements shall be submitted electronically within three (3) calendar days of the date this notice is posted.

Responses shall be submitted via email to the Contract Specialist:

Matthew Fein, matthew.fein@hhs.gov

The Government will review all timely responses received solely for the purpose of determining whether another responsible source is capable of meeting the Government's requirement. Responses that do not su iciently demonstrate the capability to satisfy the Government's requirements may not be considered.

If no a irmative responses are received that demonstrate the capability to meet the Government's requirements, HHS intends to proceed with award to CCS without further notice.