Notice_of_Intent_1.pdf

PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS

INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT)

SYNOPSIS TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT

PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME).

The National Institute of Health (NIH), Office of Acquisitions and Logistics Management (OALM), Office of the Director (OD) on behalf of the National Institute on Deafness and other Communication Diseases (NIDCD) intends to negotiate and award a purchase order without providing for full and open competition to Domestic Data Streamers, C/Papin, 33-35 08018 Barcelona, Spain for a service contract to implement an NIH-designed and NIH-directed pilot protocol evaluating the use of smell-related prompts in memory recall among individuals with early-stage dementia.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 541990 – All other Professional, Scientific, and Technical Services Laboratories, Small Business Size, $19.5 Million.

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2026-01 effective date 03-13-2026.

This acquisition is conducted under the procedures as prescribed in FAR subpart 13— Simplified Acquisition Procedures at an amount not exceeding the SAT.

STATUTORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold.

Contracts awarded using FAR Part 13—Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6—Competition Requirements.

DESCRIPTION OF REQUIREMENT

Background The National Institute on Deafness and Other Communication Disorders (NIDCD), the National Institutes of Health (NIH) is leading on an NIH-designed and NIH-directed pilot study. The study will evaluate the use of smell-related prompts during the Synthetic Memories interview process among individuals with early-stage dementia.

NIH directs and retains scientific control over the underlying research program. NIH has established the study hypothesis, experimental design, participant eligibility criteria, interview protocol, questionnaires, analytical and statistical methodology, semantic-framework methodology, and required deliverables. NIH must review and approve any changes to these elements.

This requirement is for specialized R&D support services from Domestic Data Streamers (DDS), the developer and owner of the proprietary Synthetic Memories methodology. DDS will execute the NIH-approved protocol and provide the local operational and technical support necessary to implement the study in Barcelona. DDS will not independently establish or modify the scientific aims, study design, participant criteria, research instruments, methodology, analytical approach, or required deliverables without prior NIH approval.

Purpose and Objectives The purpose of this acquisition is to procure a service contract to implement an NIH-designed and NIH-directed pilot protocol evaluating the use of smell-related prompts in memory recall among individuals with early-stage dementia.

Period of Performance Base Period: 90 days

Project Description Scope of Work

Contractor Requirements:

• Protocol Implementation Support: Configure and apply DDS’s proprietary Synthetic Memories methodology in accordance with the NIH-approved protocol, including the use of NIH-approved smell-related prompts, interview instruments, questionnaires, and participant criteria.

• Participant Coordination and Fieldwork: Coordinate recruitment and scheduling for approximately 50 participants through established care homes in Barcelona;

administer NIH-approved interviews and follow-up questionnaires; and record and transcribe participant responses.

• Data Management and Analysis Support: Organize and quality-check the resulting data; perform NIH-specified analytical and statistical procedures; and provide the required data files, preliminary summaries, draft reports, and supporting materials to NIH.

• NIH Scientific Control: NIH retains responsibility for scientific direction and oversight, approval of any protocol changes, final interpretation of the results, scientific conclusions, and decisions concerning use and dissemination of the findings.

All three phases for implementation planning, fieldwork and data collection, and NIH-directed analysis and reporting are interdependent and must be completed sequentially.

• Phase 1: Protocol Implementation Planning – 30 days

• Phase 2: Field Development and Data Collection– 30 days

• Phase 3: NIH-Directed Analysis & Reporting – 30 days

Evaluation of the Contractor The NIDCD Clinical Director will evaluate the performance of the Contractor. The NIDCD Clinical Director may request reports and performance evaluations from the Contractor to assess its overall qualifications and expertise.

Location of Services Domestic Data Streamers ByFacilitySL C/Papin, 33-35 08018 Barcelona, Spain

Other Important Considerations

• Electronic submission of the protocol implementation plan, data files, preliminary analyses, draft reports, and other NIH-required deliverables.

• Phase 1 protocol implementation plan delivered within 30 days of award.

• Final data, analysis, and reporting deliverables submitted by the end of the 90-day period of performance.

Drs. Paule Joseph and Joshua Levy paule.joseph@nih.gov or joshua.levy@nih.gov (301)339-4869

CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION

(INCLUDING BRAND-NAME) DETERMINATION

Domestic Data Streamers is the sole developer and rights holder of the Synthetic Memories methodology and possesses the proprietary technical platform, trained personnel, and established relationships with Barcelona care homes required to execute the NIH-led protocol. Use of another contractor would require recreating or replacing the proprietary platform and local implementation infrastructure, resulting in delays and methodological incompatibility.

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Unique Entity Identifier (UEI), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

All responses must be received by 09/18/2026 at 10:00am EDT. Responses must be submitted via email to Natalie Bruning Natalie.bruning@nih.gov.

All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency.

http://www.sam.gov/