Notice Inviting Proposals.pdf

WS Pipeline - Chilton/Kenneth Phase I Project RFP No. 3938

NOTICE INVITING PROPOSALS

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NOTICE is hereby given that the City of Glendale ("City") will receive sealed proposals, until the proposal deadline established below for the following work of improvement:

WS Pipeline - Chilton/Kenneth Phase I Project RFP No. 3938

Proposal Submission Deadline: Submit before noon, on Wednesday, June 05, 2024

Proposal Submission Location: Office of the General Manager of Glendale Water and Power GWP Engineering Counter 141 N. Glendale Avenue, Room 420 Glendale, CA 91206.

NO LATE PROPOSALS WILL BE ACCEPTED

Proposal Documents Available: Wednesday, May 08, 2024, at noon via computer download only. See Item 1. Proposal Documents below, for further information on obtaining Proposal documents.

Mandatory Pre-Proposal Meeting: Date: Wednesday, May 22, 2024 Time: 1:30 p.m.

Communication Method: Video/Audio Conference via Microsoft Teams® using either:

Computer/smart phone: Meeting ID: 214 358 041 166, Passcode: vXfmsY or by telephone only at Phone No.: 1- 323-886-7427, use code: 298 230 706# to join.

City of Glendale Contact Person: Cole Johnson, Project Manager

Phone: (818) 551-6909 Cell: (818) 296-7692 Facsimile: (818) 240-4754 Email: colemanjohnson@glendaleca.gov

Project Description:

The City, through Glendale Water and Power is soliciting proposals for the WS Pipeline - Chilton/Kenneth Phase I Project, in accordance with RFP No. 3938 from interested Design-Build Entities (DBEs) through a combination of Request for Qualifications (RFQ) process and Statement of Qualifications (SOQ) evaluations, and Project Bidding (Proposals). A Design-Build contract will be awarded to the most qualified DBE.

The work generally includes the design and construction of approximately 11,745 linear feet of 8-inch diameter Class 350 ductile-iron water pipeline and installation of associated isolation valves, blow-off assemblies, air and vacuum release valve assemblies, fire hydrant assemblies, service lines to customers, and all required fittings and appurtenances at various locations throughout the City of Glendale.

Other Proposal Information:

1. Proposal Documents: Proposals must be made on the Proposal Forms contained herein. Due to the continuing COVID-19 situation and the desire to minimize person-to-person physical interaction, Proposal

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Documents will not be available for examination or purchase at the offices of the City. Proposal Documents (including Request for Qualifications, Request for Proposals, Specifications, and Proposal Forms) are only available as a download, free of charge, by request, by emailing the Project Manager, Cole Johnson at the email address colemanjohnson@glendaleca.gov, where a download link will then be provided to the requester.

Additionally, this project will be listed on the www.ebidboard.com website, but the Proposal Documents can only be obtained by emailing colemanjohnson@glendaleca.gov and requesting a download link to the documents.

2. Acceptance or Rejection of Proposals: The City reserves the right to request additional information from any proposing DBE and to consider information about a proposing DBE other than that submitted in the Proposal. The City reserves the right to waive any informalities, irregularities, or technical defects in such Proposal as the best interests of the City may require. The City also reserves the right to reject any and all Proposals, to award all or any individual part/item of the Proposal and shall not be liable for any expenses or costs incurred by the proposing firms in preparing and submitting their Proposals. No late Proposals will be accepted, nor will any oral, facsimile, or electronic Proposals be accepted by the City.

3. Completion: This Work must be completed within Four Hundred Thirty (430) calendar days from the Date of Commencement as established by the City’s written Notice to Proceed.

4. Liquidated Damages: Liquidated damages are to be $1,800.00 per Calendar Day. See Section 4 of the Contract between City and Contractor for terms and conditions relating to contract time and liquidated damages.

5. Mandatory Pre-Proposal Meeting: A mandatory pre-proposal meeting will be held at the date and time specified above in the section titled “Mandatory Pre-Proposal Meeting” in this Notice Inviting Proposals. Due to the continuing COVID-19 situation and the desire to minimize person-to-person physical interaction, the mandatory pre-proposal meeting will be held via a video/audio conference using Microsoft Teams. If one has access to a computer with microphone, camera, and speakers or if one possesses a smart phone, one may participate in the meeting with both video and audio interaction. If one only has access to a telephone, then one may participate in the meeting with audio interaction only. Meeting codes, passwords and phone numbers needed to join the meeting are provided on the first page of the Notice Inviting Proposals. The “Interested” Proposers will be determined or established based on the log of people who have requested a download link for the Proposal documents at the email address colemanjohnson@glendaleca.gov mentioned earlier in Item No. 1.

6. Contractor’s License: At the time of the Proposal Deadline and at all times during performance of the Work, including full completion of all corrective work during the Correction Period, the Contractor must possess a California Contractor’s License or licenses, current and active, of the classification required for the Work, in accordance with the provisions of Chapter 9, Division 3, Section 7000 et seq. of the Business and Professions Code. In compliance with Public Contract Code Section 3300, the City has determined that the Proposer must possess the following license(s): “Class A – General Engineering Contractor”. The successful Proposer will not receive a Contract award if the successful Proposer is unlicensed, does not have all of the required licenses, or one or more of the licenses are not current and active. If the City discovers after the Contract’s award that the Contractor is unlicensed, does not have all of the required licenses, or one or more of the licenses are not current and active, the City may cancel the award, reject the Proposal, declare the Proposal Bond as forfeited, keep the Proposal Bond’s proceeds, and exercise any one or more of the remedies in the Contract Documents.

7. Subcontractors’ Licenses and Listing: At the time of the Proposal Deadline and at all times during performance of the Work, each listed Subcontractor must possess a current and active California Contractor’s license or licenses appropriate for the portion of the Work listed for such Subcontractor and shall hold all specialty certifications required for such Work. When the Proposer submits its Proposal to the City, the

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Proposer must list each Subcontractor whom the Proposer must disclose under Public Contract Code Section 4104 (Subcontractor Listing Law), and the Proposer must provide all of the Subcontractor information that Section 4104 requires (name, the location (address) of the Subcontractor’s place of business, California Contractor license number, and portion of the Work). In addition, the City requires that the Proposer list the dollar value of each Subcontractor’s labor or services. The City’s disqualification of a Subcontractor does not disqualify a Proposer. However, prior to and as a condition to award of the Contract, the successful Proposer shall substitute a properly licensed and qualified Subcontractor— without an adjustment of the Proposal Amount.

8. Proposal Forms and Security: Each proposal must be made on the proposal form obtainable at the Offices of Glendale Water and Power, Engineering Public Counter. Each proposal shall be accompanied by a cashier’s check or certified check drawn on a solvent bank, payable to “City of Glendale”, for an amount equal to ten percent (10%) of the total maximum amount of the Proposal. Alternatively, a satisfactory corporate surety bid bond for an amount equal to ten percent (10%) of the total maximum amount of the bid may accompany the Proposal. Said security shall serve as a guarantee that the successful proposer will, within fourteen (14) calendar days after the City’s Notice of Award of the Contract, will execute the Contract and furnish the bonds and insurance to the City for said Work in accordance with the Contract Documents.

9. Proposal Irrevocability: Proposals shall remain open and valid for ninety (90) calendar days after the Proposal Deadline.

10. Substitution of Securities: Pursuant to California Public Contract Code Section 22300, substitution of securities for withheld funds is permitted in accordance therewith.

11. Prevailing Wages: This Project is a “public work” subject to the provisions of California Labor Code Section 1720. The DBE that is awarded this Contract and all Subcontractors of any tier shall not pay less than the minimum prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Work. The Director of Industrial Relations of the State of California, pursuant to the California Labor Code, has determined the general prevailing rates of wages in the locality in which the Work is to be performed. The rates determined by the California Director of Industrial Relations are available online at www.dir.ca.gov/DLSR/PWD/.

12. Evaluation of Design-Build Entity’s (DBE’s) Qualifications: The Statement of Qualifications, which is required to be submitted by each Proposer, will be reviewed and evaluated by a review group comprised of GWP staff to determine if the Proposer’s qualifications meet the required criteria for experience and qualifications stated in the RFP. If the City determines that the Proposer does not meet these requirements, and/or if it is believed that the Proposer will not be able to competently do the work required for successfully completing the project, the Proposer will be disqualified and will not be given further consideration for continuing with the Proposal evaluation process and such Proposer will receive a “Fail” score. This is a Pass/Fail score evaluation.

13. Evaluation of Design-Build Entity’s (DBE’s) Proposal: Those Proposers that successfully meet the required qualification’s criteria and that receive a “Pass” score, per Item No. 12 above, will continue with the Evaluation process of their submitted Proposals in conjunction with their submitted Qualifications. The Proposals and Qualifications will be reviewed and evaluated by the same review group of GWP staff discussed in Item No. 12 above, to determine the best qualified DBE.

Each Qualifications/Proposal will be evaluated on the basis of the DBE’s experience and qualifications as measured by:

45% Price and fees (hourly personnel rates and billing unit charges). While price and fees are important, they will not be used as the sole determinant in the selection process. Prices and fees

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for the project in its entirety– Base & All Alternate Proposal Items– will be included in the evaluation. It is the City’s preliminary assumption that the entire project will be built.

15% Description of project approach and schedule. Demonstrated understanding of the project’s nature and GWP’s needs. Provide detailed plans on how to deliver the project timely and efficiently.

30% DBE’s response to the Request for Qualifications; demonstrated DBE experience on similar (Scope & Dollar amount) water projects that include installation of ductile-iron water pipelines. The Proposer must submit information and references for only three (3) of its most recently completed projects where the Proposer acted as a DBE contractor. For at least one of these projects the design-build team, comprised of a contractor and a licensed civil engineering design company, must be the same two companies that are being proposed for partnering for the current RFP No. 3938 design-build project. At least one previous design-build project must have been with a Municipal water provider.

10% Completeness and quality of the response.

14. Project Funding: This project is funded by City of Glendale Water and Power Department funds.

15. California Department of Industrial Relations (DIR) – Public Works Contractor Registration: Under the Public Works Contractor Registration Law (California Senate Bill No. 854 - See Labor Code Section 1725.5), contractors must register and meet requirements using the online application https://efiling.dir.ca.gov/PWCR/ActionServlet?action=displayPWCRegistrationForm before proposing on public works contracts in California. The application also provides agencies that administer public works programs with a searchable database of qualified contractors. Application and renewal are completed online with a non-refundable fee of $300. More information is available at the following links:

http://www.dir.ca.gov/Public-Works/PublicWorksSB854.html http://www.dir.ca.gov/Public-Works/PublicWorks.html

The City must award public works projects only to DBE’s, contractors and subcontractors who comply with the Public Works Registration Law.

Notice to DBE’s, Contractors, and Subcontractors:

a. No DBE, Contractor or subcontractor may be listed on a Bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

b. No DBE, Contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

c. This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

d. The prime Contractor must post job site notices prescribed by regulation. (See 8 Calif. Code Reg.

Section 16451(d) for the notice that previously was required for projects monitored by the DIR Compliance Monitoring Unit.)

Furnishing of Electronic Certified Payroll Records to Labor Commissioner. DBE’s, Contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement).

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Dated this ____________ day of ________________, 2024, City of Glendale, California.

Suzie Abajian, City Clerk of the City of Glendale