Northern Nevada HVAC Maintenance Services Scope of Work.docx

Attachment AA

State of Nevada, Office of the military Facilities Maintenance Scope of Work Summary

Date: November 6th, 2026 Project: NORTHERN NEVADA – HVAC Maintenance Services

General Intention: This scope of work is intended to include all the work required to complete the project described below. Contractors who submit bids are required to include and disclose in their bid all work deemed necessary to complete the project.

Task(s):

The State of Nevada, Office of the Military, is seeking bids/proposals from qualified contractors to provide as-needed heating, ventilation, and air conditioning (HVAC) services for the following HVAC services: Routine maintenance and inspections of HVAC systems Emergency repair services, Installation of HVAC units and components, Diagnostic services and troubleshooting, Air quality testing, improvement solutions, ductwork cleaning and maintenance. All work conducted will be on an as-needed basis with no guarantee of specific funding amounts each year. The geographical locations that you are willing to serve must be specified in your bid proposal. The Office of the Military is currently seeking bids for the following locations: Reno, Reno (Stead area), Carson City, Fallon.

Scope of Work:

The scope of work for HVAC services encompasses a comprehensive range of tasks aimed at ensuring optimal heating, ventilation, and air conditioning performance within residential, commercial, or industrial settings. This includes an initial assessment of existing HVAC systems to determine efficiency and compliance with current regulations. The services involve the installation of new HVAC units, including ductwork and associated components, ensuring proper sizing and configuration for maximum efficiency. Routine maintenance and repair services are integral to the scope, involving inspections, cleaning, and servicing of air filters, coils, and condensers, as well as checking refrigerant levels extends to all associated components, such as compressors, motors, evaporators, heat exchangers, exhaust fans, piping, ductwork and electrical connections to prevent system failures.

The Contractor shall be available to provide emergency and on-call services to address urgent repair requests necessary to maintain mission-critical operations and facility safety. The Contractor must be capable of providing an expedited response for critical failures. For any deficient conditions observed during the performance of work that exceeds the original service request, the Contractor shall document and report them to the Office of the Military/Facility Supervisor with recommended corrective actions prior to proceeding. The provision of parts, materials, and chemicals, as well as purchasing from the Contractor shall also be included.

Comprehensive documentation, including service reports and maintenance logs, will be provided to ensure transparency and accountability. All services will adhere to industry standards and local codes to guarantee safety and reliability.

Site visits may be scheduled upon request. Please contact the Reno or Carson City Area Point of Contact listed on page 6 of the Invitation to Bid Document.

Proposals Should Include:

· Contact person email and telephone number for service inquiries.

· Hourly rates, overtime rates, and holidays; and any fees such as but not limited to the facility, drive time, Travel time, etc. All fees the vendor wants to bill MUST be broken down and listed in their proposal.

· A copy of Contractors License.

· A copy of your State of Nevada Business License. (This is the license you get from the Nevada Secretary of State’s office.)

Conditions:

Existing/ongoing army military operations/facilities

Location: Reno, Reno (Stead area), Carson City, Fallon.

End of Summary

Instructions to bidders: The following documents are required prior to contract approval: State of Nevada business license. Vendor must provide proof of liability and workers’ compensation insurance. The certificates must name the Office of the Military, its officers, employees, and immune contractors as defined in NRS 41.0307 as the certificate holder. Vendor must be a registered vendor with State of Nevada. Vendor must use electronic transfer for payment.

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