North Texas Electric Vehicle Infrastructure Call for Projects Application.xlsx
XLSX spreadsheet 38 KB Posted
- Solicitation number
- CFP-2025-TR1
- Issued by
- Tarrant County, Texas
About this file
This is an application form and submission instructions document for the North Texas Electric Vehicle Infrastructure Call for Projects, administered by the North Central Texas Council of Governments (NCTCOG). The program solicits applications from public sector entities within the 16-county NCTCOG region in Texas to install electric vehicle charging stations on publicly owned property. Applicants must submit completed applications that include detailed information about proposed charging station locations, equipment specifications, site descriptions, and project feasibility assessments. The application requires documentation of charger specifications (Level 2 and DC fast charging ports), site readiness, environmental compliance, and public engagement efforts. Applications must include certifications that all proposed activities comply with Federal Highway Administration requirements under 23 CFR Part 680, that chargers will be publicly accessible, and that proposed activities have not already been completed. The application process is supported by NCTCOG's procured consultant, Kimley-Horn and Associates, Inc., known as the Deployment Dream Team, which provides technical assistance to applicants.
NCTCOG received $15 million in federal funding from the Federal Highway Administration's Charging and Fueling Infrastructure Community grant program to support the installation of up to 100 EV charging ports on public property throughout the region. All proposed chargers must be located on applicant-owned property, purchased and installed by NCTCOG-procured vendors, and maintained for a five-year operations and maintenance period. Applicants must demonstrate financial capacity to fund the federal 80% share of project costs prior to requesting reimbursement, and grant funding cannot be combined with other federal funding sources, Texas Emissions Reduction Plan funds, or Texas Volkswagen Environmental Mitigation Program funds. The application evaluation criteria include assessment of areas with insufficient existing charging infrastructure, potential demand and fleet utilization opportunities, public engagement and feedback, and project feasibility including safety and resiliency features. Applicants are encouraged to adopt NCTCOG's Clean Fleet Policy to strengthen their scoring in the demand assessment category.
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Instructions
| North Central Texas Council of Governments | |
| North Texas Electric Vehicle Infrastructure Call for Projects | |
| Application | |
| Submission Instructions | |
| Applications with altered language or forms will be void. Program requirements and eligibility criteria are explained in the North Texas Electric Vehicle Infrastructure Call for Projects (CFP) Guidelines. Applicants must review this document before completing this application and will have to certify that they read and understand the "Certifications" portion of the application. | |
| Refer to the CFP Guidelines for Submission Instructions at www.nctcog.org/evcharginggrant. | |
| Staff Contact Information | |
| Joslyn Billings Jared Wright | |
| Air Quality Planner III Senior Air Quality Planner | |
| (817) 695-9294 (817) 608-2374 | |
| Email: AQgrants@nctcog.org Website: www.nctcog.org/aqfunding | |
| Application Checklist | |
| Please use the following steps and the Guidelines to ensure that the Application Submittal Process is complete. All documents are available online through www.nctcog.org/evcharginggrant. | |
| FALSE | Step 1: Review Guidelines |
| FALSE | Step 2: Reviews FAQs |
| FALSE | Step 3: Submit an Online Intent to Submit Form (Optional) |
| FALSE | Step 4: Submit a completed and signed application along with the attachments specified on page XX of the Guidelines. |
| FALSE | Ensure the Online Rick Assessment is Completed prior to Submitting the Application |
| Agencies are encouraged to adopt NCTCOG’s Clean Fleet Policy and submit a copy of the adopted policy, available at www.nctcog.org/clean-fleet-policy, by the application deadline. |
http://www.nctcog.org/evcharginggranthttps://nctcog.org/clean-fleet-policyhttps://www.nctcog.org/trans/funds/cfps/evcharging Part 1 & 2
| North Central Texas Council of Governments | |
| North Texas Electric Vehicle Infrastructure Call for Projects | |
| Part 1: Applicant Profile | |
| 1 | Applicant Legal Name: |
| (for contracting purposes) | |
| 2 | Entity's Federal Identification Number (FEI #): |
| (if your entity does not have an FEI number, you can read about the process at www.irs.gov/businesses) | |
| Project Contact | |
| 3 | Project Contact: |
| (the individual managing project implementation) | |
| 4 | Title: |
| 5 | Phone Number: |
| 6 | Email Address: |
| 7 | Mailing Address: |
| Authorized Official | |
| 8 | Authorized Official: |
| (must be an individual who is authorized to enter into a grant agreement with NCTCOG for project implementation) | |
| 9 | Title: |
| 10 | Phone Number: |
| 11 | Email Address: |
| 12 | Mailing Address: |
| Part 2: Project Summary | |
| 13 | Please provide a brief summary of your total project: |
| 14 | Total number of sites submitted: | |
| 15 | Total project cost: | |
| (Sum of all activities' Total Eligible Costs in Part 3) | ||
| 16 | Total amount of grant funding requested: | |
| (Sum of all activities' Funding Expected in Part 3) | ||
| 17 | Are you able to pay the federal 80% share of the project costs in full prior to requesting reimbursement? | FALSE |
| (Yes or No) (Required) | Yes | |
| (Note: This funding cannot be combined with other federal funding, Texas Emissions Reduction Plan (TERP) funds, or Texas Volkswagen Environmental Mitigation Program funds) | FALSE | |
| No |
https://www.irs.gov/businesses Part 3
| North Central Texas Council of Governments | |||||
| North Texas Electric Vehicle Infrastructure Call for Projects | |||||
| Part 3: Site Information | |||||
| Complete the fields for "Station Location Information", “Charger Information”, "Consistency with National Environmental Policy Act (NEPA) Clearance", and "Scoring Criteria". Complete a Site for each location chargers will be installed. Complete a column for each site proposed in your application. If you require additional sites, please download an additional Project Activity Details Form from our webpage and attach to your application. Applicants are encouraged to review the EV charging station requirements outlined in 23 CFR Part 680 as all federally funded charging stations must meet these requirements. Please complete all fields to the best of your ability. Applicants are welcome to contact NCTCOG's procured Deployment Dream Team, Kimley-Horn and Associates, Inc., for assistance with their application or use other resources such as previous grant applications or studies or other consultant services. Contact information is available on the CFP webpage. | |||||
| Station Location Information | Example | Site 1 | Site 2 | Site 3 | |
| Provide a brief site description: | Chargers will be added in front of City Hall, with 2 duel port DCFC and 2 dual port Level 2 chargers. Overall, the entire site will be capable of charging 4 vehicles simultaneously. | ||||
| Location/facility name: | City Hall | ||||
| Does this location currently have charging equipment? | No | ||||
| What is the current use of the site? | City Hall, paved parking lot | ||||
| Physical Address: | 3100 Place St. | ||||
| City: | Anytown | ||||
| Zip Code: | 12345 | ||||
| County: | Square | ||||
| Days/Hours host location is open: | M-F, 8:00 am - 5:00 pm | ||||
| Days/Hours station will be publicly available: | 24/7 | ||||
| Federal regulations laid out in 23 CFR Part 680 require federally funded EV charging stations to be open to the public at least as frequently as the business operating hours of the site host. | |||||
| Are there any physical barriers that prevent access to the charging station? If so, when are they deployed? | No | ||||
| Charger Information | Example | Site 1 | Site 2 | Site 3 | |
| Federal regulations laid out in 23 CFR Part 680 require federally funded EV charging stations to have at least 4 network-connected ports capable of dispending power simultaneously. A charging port is defined as the system within a charger that charges one EV. A charging port may have multiple connectors, but it can provide power to charge only one EV through one connector at a time. A charging station is defined as the area in the immediate vicinity of a group of chargers and includes the chargers, supporting equipment, charging areas adjacent to the chargers, and lanes for vehicle ingress and egress. The SAE J1772 connector is the standard for both Level 2 stations and SAE CCS for DCFC stations. Any additional SAE J3400 connectors are optional. | |||||
| How many Level 2 ports are desired? | 2 | ||||
| How many DCFC ports are desired? | 2 | ||||
| Desired Level 2 charger power level (kW): | 12 kW | ||||
| Desired DCFC power level (kW): | 150 kW | ||||
| Total number of charging ports: | 4 | ||||
| For Level 2 stations, number of SAE J1772 connectors: | 2 | ||||
| For Level 2 stations, number of SAE J3400 connectors: | |||||
| For DCFC stations, number of SAE CCS connectors: | 2 | ||||
| For DCFC stations, number of SAE J3400 connectors: | 2 | ||||
| Total number of charging connectors: | 6 | ||||
| How many vehicles will be able to charge at one time? | 4 | ||||
| Total estimated equipment cost: | $5,000 | ||||
| Total estimated design cost: | $1,000 | ||||
| Total estimated engineering cost: | $5,000 | ||||
| Total estimated construction cost: | $5,000 | ||||
| Total estimated installation cost: | $5,000 | ||||
| Total estimated eligible costs: | $21,000 | ||||
| Total grant funding expected: | $21,000 | ||||
| How was the project budget determined? | Estimates were provided by the Deployment Dream Team | ||||
| Consistency with National Environmental Policy Act (NEPA) Clearance | Example | Site 1 | Site 2 | Site 3 | |
| Is any right-of-way acquisition needed? | No | ||||
| What kinds of permits are required for the project? | Electrical only | ||||
| Is the installation within an existing paved area? | Yes | ||||
| What is the approximate depth of excavation needed? | 5 ft. | ||||
| What are the required modifications to install an EV Station? (Does it require relocation or installation of new utilities, reconfiguration of a parking lot or driveways or changes in access, or additional pavement and/or removal of trees?) | Installation of new conduit to parking lot, additional pavement slab for the charging station. | ||||
| Is the site within the flood plain or on a regulated material site? | No | ||||
| Is the site at or near a historical property? | No | ||||
| Will additional lighting be needed and will it be nearby residential properties? | No, site has lighting. | ||||
| Will traffic increase to the site and cause an increase in noise levels? | Possible slight increase in road noise, though EVs are quiet. | ||||
| Scoring Criteria | Example | Site 1 | Site 2 | Site 3 | |
| 1. Areas with Insufficient Charging | |||||
| Closest existing EV charging station (address and driving distance): | 3.5 miles, 123 Nowhere St., Anytown, TX, 12345 | ||||
| Nearby stations can be found using a number of different mapping tools, including PlugShare, ChargeFinder, and the Alternative Fuels Data Center (AFDC) Station Locator. If you know of any existing sites that are not currently listed on the AFDC Station Locator, please send those details to cleancities@nctcog.org. | |||||
| Please provide additional reasons any existing charging stations may not support the area’s needs: | To be answered by applicant | ||||
| 2. Areas with Potential Demand | |||||
| In addition to residents and visitors to the location, do you have plans for this station to serve public or private fleets operating in the area? | To be answered by applicant | ||||
| If you plan for this station to serve your organization's fleet, it is highly encouraged that the agency adopt NCTCOG's Clean Fleet Policy, located at https://nctcog.org/clean-fleet-policy. For agencies who plan for organizational fleet use, adoption of the Clean Fleet Policy will be factored into the scoring of this section. Please attach relevant documentation to your application. | |||||
| Could this station serve as a multi-modal hub to support other modes of transportation? | To be answered by applicant | ||||
| Examples of multi-modal hubs include stations located at transit park-and-rides and stations that can serve rideshare drivers at airports or train stations. | |||||
| Who do you anticipate will be the primary users of the site? | To be answered by applicant | ||||
| Please describe any other ways in which this site will meet the needs or contribute to the economic success of the area. | To be answered by applicant | ||||
| 3. Public Engagement | |||||
| NCTCOG will be evaluating public feedback received via the Texas Department of Transportation Interactive Map and the Regional EV Charging Station Projects website (www.publicinput.com/nctcogEVcharging). Applicants are encouraged to spread the word about these feedback opportunities to their residents to increase feedback by the application deadline. | |||||
| Please share any additional feedback on EV charging stations you have received from public engagement efforts in your area. | To be answered by applicant | ||||
| If you would like to share comments received or other public engagement data, please attach that information to your application. | |||||
| 4. Feasibility and Risk | |||||
| Have you taken any steps to ensure project readiness and station utilization? If so, what? Please attach any relevant materials to your application if applicable. | To be answered by applicant | ||||
| What physical safety features will be included to prevent damage to the station? | To be answered by applicant | ||||
| Will any other security or surveillance measures be implemented? | To be answered by applicant | ||||
| Will the station include any resiliency features? | To be answered by applicant | ||||
| What is the estimated additional cost of these resiliency features? | $0 | ||||
| Did you work with the NCTCOG procured Deployment Dream Team, Kimley-Horn and Associates, Inc., to develop your application, in part or in whole? | Yes | ||||
| If not, did you receive assistance from another consultant or similar entity? What entity? | No |
https://www.nctcog.org/trans/quality/air/for-fleets/clean-fleet-policyhttps://www.publicinput.com/nctcogEVcharging Part 4
| North Central Texas Council of Governments | |||
| North Texas Electric Vehicle Infrastructure Call for Projects | |||
| Part 4: Certifications and Assurances | |||
| Third-Party Preparation | |||
| 18 | Was this application substantially completed or otherwise prepared by a third party, including a consultant, dealer, or other person not employed by the applicant? | ||
| If yes, I certify that I have read the complete application after all forms and information were completed. I agree with the information provided, and the date provided below is the date I signed the form. Failure to sign the application or signing it with a false statement may make the submitted offer or any resulting contracts voidable. | Name of Authorized Official | Title |
| Third-Party Preparer's Information | ||
| 19 | Name: | |
| Title: | ||
| Company Name: | ||
| Address: | ||
| Phone Number: | ||
| Applicant Acknowledgements, Certifications, and Assurances | ||
| 20 | We confirm understanding that all chargers must comply with each of the following Federal requiremnts: | |
| Each charger will be located on applicant-owned property and owned by the applicant entity. | FALSE | |
| Each charger will be co-located with existing parking/development. | FALSE | |
| Each charger will be purchased from, constructed by, and installed by an NCTCOG procured vendor. | FALSE | |
| Each station will meet 23 CFR 680 requirements at installation and throughout the 5-year operations and maintenance period. | FALSE | |
| None of the proposed activities have already been completed. | FALSE | |
| 21 | I have read, understand, and agree with the terms of the NCTCOG North Texas Electric Vehicle Infrastructure Call for Projects Guidelines. I hereby certify that, to the best of my knowledge and belief, all information provided in this application, the submitted risk assessment and any attachments is true and correct. I further certify that I have read the complete application after all forms and information were completed. I agree with the information provided, and the date provided below is the date I signed the form. | |
| I understand that I am formally submitting an application on behalf of the applicant for grant funding and am authorized to do so. I also understand that submission of an application is not a guarantee of funding and that grant awards are subject to the availability of funds. | ||
| In addition, I understand that prior to incorporating these forms and information into a grant contract, the data and information may be revised by the NCTCOG for accuracy and that my acceptance of a grant agreement will constitute agreement with those revisions. In addition, I acknowledge that emissions reductions provided by each Activity shall be used by the NCTCOG to meet air quality requirements and goals, and that I may not utilize emissions reductions to satisfy other air quality commitments as long as a federal interest remains in the vehicle/equipment unless otherwise agreed to by NCTCOG. | ||
| Signature (Authorized Official): | ||
| Name: | ||
| Title: | ||
| Date: |
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