Non-Public_Information_Director_email_March_2026.pdf
PDF 184 KB Posted
- Attached to
- Supplemental Academic Resources, Fine Arts, Career -Technical and Non-Public School Services
- Solicitation number
- RFP-21438
- Issued by
- Cuyahoga County, Ohio
About this file
This is an email communication from the Cleveland Metropolitan School District (CMSD) Director of Non-Public Services to non-public school principals and leaders regarding vendor submissions for an upcoming Request for Proposals (RFP) cycle for Term Agreements. The RFP encompasses four service categories: supplemental academic resources aligned with Ohio State Standards in mathematics, science, English language arts, and social studies; fine arts programming including visual arts, music, theater, and dance; career and technical education services including career exploration and employment assistance; and non-public professional services such as curriculum development consulting, professional development, tutoring, mentoring, and counseling. The email invites school leaders to recommend vendors for consideration and provides the projected RFP schedule: RFP posting on April 6, 2026; vendor questions deadline of April 20, 2026, at 3:00 p.m.; district responses and addenda issuance on April 27, 2026, at 3:00 p.m.; proposal submission deadline of May 11, 2026, at 3:00 p.m.; and contract commencement on July 1, 2026. Submissions are collected via a Smartsheet form allowing one vendor submission per form submission.
The solicitation establishes a multi-award competitive procurement to create an approved vendor list with as-needed purchasing authority, resulting in no guaranteed purchase volumes or contract values. The contract term runs from July 1, 2026, through June 30, 2029, with two optional one-year renewal periods available. Evaluation criteria include staff qualifications and expertise (15%), demonstrated ability to meet scope of work (25%), technical capability and track record (25%), cost (25%), and performance references (10%). Vendors must provide proof of financial viability, relevant experience and expertise, background checks for on-site personnel, and insurance coverage including Commercial General Liability and Automobile Liability of $1,000,000 per occurrence, plus Workers' Compensation coverage. The procurement requires compliance with federal Uniform Guidance regulations, Ohio Ethics Law, the District's Diversity Business Enterprise and Affirmative Action Program requirements, and exclusion of Ohio sales tax from quoted prices. No specific set-asides for disadvantaged enterprises or incumbent vendor designations are identified in the communications provided.
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Outlook
Vendor Submission Form for Upcoming CMSD RFP Process
From Curtis B Hutchison <Curtis.Hutchison@clevelandmetroschools.org> Date Fri 2/27/2026 4:10 PM To Maysa Jadallah <m.jadallah@alihsanschools.org>; Joanie Klemens <jklemens@materdeiacademy.us>; Jamal A
Sulaiman <Jamal.Sulaiman@clevelandmetroschools.org>; Sr. Allison Marie Gusdanovic <allisonmarie@ccc-hs.org>; tina@clevelandmontessori.org <tina@clevelandmontessori.org>; Kathy Speigner <kspeigner@sjnschool.net>; Kathy Speigner <kspeigner@stjohnnottingham.org>; Julie Metzger <admin@hcwpls.org.in>; gadsonp@holynamecleveland.org <gadsonp@holynamecleveland.org>; Nicole Levy <nlevy@lmslancers.org>; Nicholas Blazek <nicholas.blazek@maryqueenofpeaceschool.com>; Nick Green <nick.green@thepartnershipschools.org>; Danielle Blansette <blansetted@olmc-cleveland.org>; Celeste Giles <cgiles@ramahchristianacademy.org>; Dominic Fanelli <fanelli@cbhs.edu>; kstary@olangels.org <kstary@olangels.org>; Jamie Smith <jamiesmith@stadalbertschool.net>; Kyle Jones <kjones@agathaaloysius.com>; molly.hanna@thepartnershipschools.org <molly.hanna@thepartnershipschools.org>; rsnow85@hotmail.com <rsnow85@hotmail.com>
Cc Jamal A Sulaiman <Jamal.Sulaiman@clevelandmetroschools.org>; Matthew Rado <Matthew.Rado@clevelandmetroschools.org>; Jacqueline R Cox <Jacqueline.Cox@clevelandmetroschools.org>; Joan Klemens <jklemens@dioceseofcleveland.org>
Dear Non-Public Principals & School Leaders, Many of you have asked when the vendor submission process will open for Term Agreements, and I’m pleased to share that CMSD Procurement is preparing for the upcoming Request for Proposal (RFP) cycle. To ensure Non-Public School Services vendors are included for consideration, we are gathering vendor recommendations from you.
Please use the link below to submit any vendors you would like considered for an invitation to participate in the RFP process (you can submit only one vendor at a time so you will have to click on the link each time you want to add an additional vendor) 👉 https://app.smartsheet.com/b/form/019c9ff5904b77589d90fe0fda990aec
What to Submit:
Vendor name and contact information Justification and brief description of the services they provide Any relevant notes on how they support your school or programming
Below is the projected RFP schedule shared by CMSD Procurement:
RFP Timeline (Projected):
RFP Posted: April 6, 2026 Final Vendor Questions Due: April 20, 2026 – 3:00 PM District Responses & Addenda Issued: April 27, 2026 – 3:00 PM RFP Responses Due: May 11, 2026 – 3:00 PM Contract Start Date: July 1, 2026 https://app.smartsheet.com/b/form/019c9ff5904b77589d90fe0fda990aec
Submitting your vendor information now will ensure they are included in the invitation list once the RFP opens. Please keep in mind that while a vendor may respond to the RFP, this does not guarantee the award of a Term Agreement. If you have any questions, feel free to reach out.
Thank you for your partnership and support!
Best regards, Curtis Hutchison, M.Ed.
EDUCATOR: Director, Non-Public Services Cleveland Metropolitan School District 1111 Superior Ave E, Suite 1749B Cleveland, OH 44114
Cell: 216.272-6495
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