RFP_-21398_-_Cost_Proposal_Form.pdf
PDF 48 KB Posted
- Attached to
- Supplemental Academic Resources, Fine Arts, Career -Technical and Non-Public School Services
- Solicitation number
- RFP-21438
- Issued by
- Cuyahoga County, Ohio
About this file
This is a Cost Proposal Form for RFP #21398 issued by the Cleveland Metropolitan School District (CMSD) in Ohio for Supplemental Academic Resources, Fine Arts, Career-Technical, and Non-Public School Services. Vendors must submit individual cost proposal forms for each proposed program or support designation, selecting from primary support categories including Strategic Planning, Reshaping School Culture, School Governance, Assessment Strategies, Data Analysis, Classroom Management, Reading Intervention, Math Intervention, Social Emotional Learning, or Other. The RFP encompasses a multi-award competitive procurement establishing Term Agreements with qualified vendors for as-needed services to K-12 students and staff in public and non-public schools, with proposals due May 11, 2026, at 2:00 p.m. via the District's e-Procurement Portal. The contract term runs from July 1, 2026, through June 30, 2029, with two optional one-year renewal periods extending through June 30, 2031.
Vendors must submit cost proposals using the prescribed format with no lump sum proposals accepted, requiring detailed program breakdowns that specify the unit of measure, number of participants per unit, materials costs per unit, administrative costs per unit (including travel expenses, overhead, and reimbursables), and total cost per unit of measure. The District will not pay for any costs not explicitly proposed in the cost proposal form unless advance written agreement is obtained from CMSD. Evaluation criteria include staff qualifications and expertise (15%), demonstrated ability to meet scope of work (25%), technical capability and track record (25%), cost (25%), and performance references (10%). The solicitation specifies no guaranteed purchase volumes or contract values, as this is structured as an approved vendor list with as-needed purchasing authority; however, vendors must demonstrate proof of financial viability, relevant experience and expertise, background checks for all on-site personnel, and insurance coverage including Commercial General Liability and Automobile Liability of $1,000,000 per occurrence plus Workers' Compensation as required by law.
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Text version
RFP #21398 - Cost Proposal
Cost Proposal Form Can Be Duplicated For Each Proposed/Program Support
Vendors must submit cost proposal forms for each proposed program/support designation.
General Program/Support Designation Information: Vendors must include the title of the proposed program/support designation with a detailed description below.
Program/Support Designation Title
Program/Support Designation Description
Support Designation: Vendors are to check one primary support designation addressed by their proposal. If numerous support designations are proposed, Vendors must submit cost proposal forms for each proposed program. Do not check more than one designation per program. Instead, choose the designation which best describes the proposed program.
Support Designation Description Check if Primary Strategic Planning Reshaping School Culture School Governance Assessment Strategies Data Analysis Classroom Management Reading Intervention Math Intervention Social Emotional Learning Other (Must Describe Below)
Describe Other Support Designation Description Here:
Program Breakdown: Vendors must submit a program breakdown in the format below using this cost proposal sheet. Costs must be proposed per unit of measure. No lump sum proposals will be accepted. No other cost proposal sheets will be accepted.
Program Breakdown Description Proposed Breakdown Unit of Measure:
Vendors must indicate the unit of measure for their proposed program (Ex: workshop, conference, services per hour, week, or month etc.).
Participants Per Unit of Measure:
Vendors must indicate how many individuals are included per unit of measure (Ex: 30 students per workshop).
Materials Cost Per Unit of Measure:
Vendors must indicate the materials cost per unit of measure (Ex: Supplemental booklets for a proposed reading intervention program total $500 per program).
Administrative Cost Per Unit of Measure:
Vendors must indicate any and all administrative costs per unit of measure including travel expenses, overhead, reimbursables and any other administrative costs per unit of measure (Ex: $50 administrative fee per unit of measure).
Total Cost Per Unit of Measure:
Vendors must indicate the total cost per unit of measure. All costs must be identified. The District will not pay for any additional costs not proposed here unless explicitly agreed to in advanced by CMSD and the Vendor.
| programsupport designation with a detailed description below: |
| ProgramSupport Designation Description: |
| Describe Other Support Designation Description Here: |
| Proposed BreakdownUnit of Measure Vendors must indicate the unit of measure for their proposed program Ex workshop conference services per hour week or month etc: |
| Proposed BreakdownParticipants Per Unit of Measure Vendors must indicate how many individuals are included per unit of measure Ex 30 students per workshop: |
| Proposed BreakdownMaterials Cost Per Unit of Measure Vendors must indicate the materials cost per unit of measure Ex Supplemental booklets for a proposed reading intervention program total 500 per program: |
| Proposed BreakdownAdministrative Cost Per Unit of Measure Vendors must indicate any and all administrative costs per unit of measure including travel expenses overhead reimbursables and any other administrative costs per unit of measure Ex 50 administrative fee per unit of measure: |
| Proposed BreakdownTotal Cost Per Unit of Measure Vendors must indicate the total cost per unit of measure All costs must be identified The District will not pay for any additional costs not proposed here unless explicitly agreed to in advanced by CMSD and the Vendor: |
| Check Box1: Off |
| Check Box2: Off |
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