Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form for Pinellas County, Florida, related to the procurement of Workers Compensation Third-Party Administrator (TPA) Services under RFP 26-0137. Pinellas County is seeking to transition from its current self-administered workers compensation program to a third-party administrator capable of managing claims for approximately 5,359 employees across county staff and the Sheriff's Office. The RFP requires qualified vendors to be Florida-licensed TPA providers with a minimum of seven years' experience administering workers' compensation claims for municipalities. Key deadlines include a question submission deadline of January 13, 2026, at 10:00 a.m., and proposal submissions due January 22, 2026, at 3:00 p.m. through the OpenGov procurement portal. The initial contract term is three years with two optional one-year renewal periods. The selected TPA must achieve a go-live date within 2-3 months of contract award and coordinate data conversion with Riskonnect Clearsight.

The County currently manages approximately 200-300 open workers compensation files, 70 closed files requiring annual maintenance, and 30 files in litigation. Pricing shall be submitted on a comprehensive annual fee basis covering third-party claims administration, claim intake, EDI reporting, system access, and check writing, with a separate one-time transition fee for migrating existing claims. Evaluation criteria include qualifications (20%), approach and statement of work (25%), technology and reporting capabilities (25%), compensation (25%), and adherence to RFP terms (5%). The County maintains a $2 million self-insured retention per occurrence and will provide weekly ACH or wire transfer payments for claims paid. No specific set-aside designations or restrictions for disadvantaged enterprises are specified in the procurement. The form itself remains incomplete, lacking the specific justification details and committee approval signatures from Merry Celeste, Don Crowell, Chris Rose, and the Department ACA.