Non-Competitive Oversight Committee Justification Form and Vertical Transportation Inspection Services Procurement

This is a Non-Competitive Oversight Committee Justification Form associated with Pinellas County, Florida's competitive Invitation to Quote (ITQ) procurement for Vertical Transportation Inspection Services. The solicitation seeks a qualified contractor to perform comprehensive inspections and testing oversight for 102 vertical transportation units (elevators, escalators, wheelchair lifts) distributed across five geographic regions and located at county facilities including courthouses, detention centers, administrative buildings, and specialty locations. The contractor will conduct independent third-party annual inspections, witness required periodic testing, verify compliance with Chapter 399 of Florida Statutes and ASME elevator safety codes, and deliver accurate inspection documentation. Proposals must be submitted electronically through the OpenGov procurement portal by March 20, 2026 at 3:00 p.m. Site visits may be arranged by contacting Barbara Hetrick at (727) 464-8297. The awarded contractor will operate under a three-year contract term, with the contractor required to begin work or confirm scheduling within 72 hours of receiving a purchase order.

Pricing must remain firm for the entire three-year contract duration using a unit price structure for each vertical transportation system and flat fees for additional services including after-hours inspections, callback inspections, and periodic test witnessing. The incumbent contractor is ATIS Elevator Inspections, LLC, holding contract No. 23-0752-ITQ with a total value of $61,039.37 and an annual estimated expenditure of $20,346.58 covering December 2, 2026 through December 1, 2029. A competitor's prior quotation totaled $55,860.00 for comprehensive inspection scope. Funding is budgeted within the CPM Department Operating Budget under account code 534 (Other Contractual Services) with FY26 budgeted allocation of $20,230.00. Pinellas County Certified Small Business Enterprises receive preference, with those submitting proposals within the first five business days receiving priority consideration and those submitting after five business days receiving a 5% price preference. All invoices must be submitted within 60 calendar days of service completion, with fiscal year-end invoices due by October 31 following the fiscal year ending September 30. Qualified applicants must hold valid Florida business licenses, employ Certified Elevator Inspectors with current State of Florida credentials, provide four Florida references demonstrating 12 months of similar service performance, and maintain comprehensive insurance coverage including $1,000,000 Commercial General Liability, $1,000,000 Business Auto Liability, and $4,000,000 Excess/Umbrella Liability.